How to Setup Payments when hiring through the Agency?

Payment Setup Information for Clients who hire VAs through the Virtual Latinos Agency
To take more tasks off our clients’ to-do lists, we’ve made it a standard requirement for all of our clients to setup automatic payments with our company. This lets our team efficiently charge our clients’ accounts and pay their VAs for their work. We know no one really enjoys spending time with bills, so once it’s setup, not much has to be done on an ongoing basis

Automatic Payments: This can be setup using a US-based bank account (ACH payments, no fees), or any major credit card (Fees of 3.5% +$0.75 applies).

  • First 6 weeks of services: During the first 6 weeks of payments, you have the option to opt-out from automatic payments, and are able to manually pay invoices every week.
    • During these first 6 weeks, you’ll also be able to pay using Venmo, Zelle/Quickpay, bank deposits, or a check.
  • After 6 weeks of services: Starting on week 7, we’ll automatically switch our billing from sending you manual invoices to auto-charging your payment method based on your preferred payment cycle.

Note: If your business is outside the USA, please contact us for more info


How To Setup Automatic Payments
3 ways to provide us your payment information

  1. By Email: Send your payment details by email (see below) – Most popular!
  2. By Form: Download this Payment Authorization Form, then send by email when completed
  3. By Phone: Give us a call, and we’ll take the info over the phone

 


What Info Should You Have Ready To Share?
You can choose to pay with your bank’s checking or savings account using ACH (no fees), or with a credit card.

Option A) ACH Payments – Using any US Bank Account
This method transfers payments directly from your bank account, using your bank account’s information.

If you’d like to get started with automatic ACH payments here’s what we need from you
– Yes, you can just copy/paste and send the following by email

Bank  Account Details

  • Bank Name:
  • Bank Phone Number: Local branch, or 800#
  • Bank Account Number:
  • Bank Routing Number:
  • Bank Account type: a) Business Checking, b) Business Savings, c) Personal Checking or d) Personal Savings
  • Name on your account: (Yours or your business name)

Payment Schedule

  • Weekly payments of $XX USD to be withdrawn automatically from your bank account every week on Fridays until you contact us to cancel this.

Please send an email with your bank’s information, payment scheduled and the following text:

“I authorize automatic payments using the details of my bank account show above, to be charged on a recurring basis as per the payment schedule shown above. I understand that to cancel, I must notify the company with at least 48 hours notice prior to the next charge”

Option B) Credit Card Payments
You can pay with one of the major credit cards: Visa, Mastercard, American Express or Discover. Please note there is a convenience fee of 3.5% and $0.75 per transaction.

If you’d like to get started and setup automatic credit card payments here’s what we need from you
– Yes, you can just copy/paste and send the following by email

Credit Card Details

  • Name on Credit Card:
  • Credit Card Number:
  • Expiration: MM/YYYY (Month/Year)
  • Security Code:
  • Billing Street Address:          (No need to include city, or state)
  • Billing Zip Code:

Payment Schedule

  • Weekly payments of $XX USD to be automatically charged to your credit card every week on Fridays until you contact us to cancel this.

Please send an email with your credit card information, payment scheduled and the following text:

“I authorize automatic payments using the details of my credit card shown above, to be charged on a recurring basis as per the payment schedule shown above. I understand that to cancel, I must notify the company with at least 48 hours notice prior to the next charge”

Last updated byVirtual Latinos