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Tax Season 2021: Why You Need a Bookkeeping Virtual Assistant More Than Ever

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Tax Season 2021: How a Virtual Assistant Can Help You Prepare

The 2021 tax season is in full swing, meaning that we’re all gathering documents, meeting with tax advisors, reviewing the best tax software, and trying not to panic. Though tax season can be stressful for anyone, it can be especially daunting for small business owners and entrepreneurs. Many people open businesses with a great idea and a plan, but without so much background knowledge on business tax law or accounting. Even if you do know how your business’s taxes run, it can be a scramble to assemble the right documents, find all of your receipts, and get everything entered by April 15th.

With the COVID-19 pandemic still a present threat, it can be hard to find the help you need with your documents, and it’s likely that your business had a rare situation or two that will need to be reflected on this year’s taxes. Now, more than ever, it is time to consider looking for help with tax prep. Though many normal sources of assistance are booked up or unavailable, bookkeeping virtual assistants are ready to help with your 2020 taxes.

Common Tax Preparation Roadblocks

For businesses, there are strict rules about what needs to be done during tax season. All deductions and expenses need to be accounted for, and the tax documents themselves can be confusing. Whether it’s your first tax season as a small business owner or your 30th, try to avoid these common tax season roadblocks:

  • Forgetting to budget time to assemble documents. Personal taxes may only take a few hours to complete, but business taxes are much more intricate. One of the biggest mistakes you can make is waiting until the last minute to begin your taxes. Assemble all of your paperwork as early as you have it, as this process often takes longer than you think.
  • Waiting to call a CPA. A Certified Public Attorney, or CPA, is one of the main sources of help during tax season. Because CPAs help with taxes, their schedules are often busy from the beginning of February until Tax Day. If you wait to call one, their services may be more expensive or unavailable altogether, and you will have to tackle your taxes alone.
  • Assuming your CPA will do everything. Many people think that hiring a CPA is all they have to do for tax season, but this is absolutely not the case. A CPA cannot search through your files to find appropriate documents. If you do not have the necessary documents and receipts ready for your appointment, your CPA will be unable to help you. Remember, assembling these documents takes longer than you think, so give yourself sufficient time before your appointment to collect them.

Avoiding these simple mistakes is only part of the battle of tax season. Now is the time to look for help with your taxes.

How Can a Bookkeeping Virtual Assistant Help?

Virtual assistance services can help you with a wide range of tasks and issues. Our trained bookkeeping personal assistants have experience and knowledge in taxes and online bookkeeping. They can be a great help during tax season. Here are some of the tasks that a bookkeeping virtual assistant can help you with during tax season:

  • Organizing accounts. Your bookkeeping virtual assistant can make sure all of your financial accounts are in order and ready for your accountant.
  • Pulling and organizing documents. Your virtual assistant can go through your online files to pull the pertinent tax documents and make sure they are ready for your CPA. If you have an online system for receipt records, your VA can assemble those as well.
  • Working with a CPA directly. If you’d like, you can have your virtual assistant be the main point of contact with your accountant. Our bookkeeping virtual assistants have extensive experience with tax season and can easily work with a certified accountant to finish your taxes. In these situations, you would only be contacted if there is an issue or missing information, making your tax season stress-free.

Bookkeeping virtual assistants can only be as efficient as allowed. If you have not retained the correct documents or do not have an efficient filing system for information and monthly expenses, they are limited in how they can help. If you are intimidated by finances or don’t have accounting software for bookkeeping, consider hiring a bookkeeping virtual assistant for year-round services. Some of the services a year-round bookkeeper can provide are:

  • Send and receive client invoices and organize them appropriately
  • Follow up with accounts that are not balanced and get appropriate payment
  • Create and send client receipts
  • Maintain receipts, including copies of client receipts for your records
  • Categorize expenses for easy access during tax season

If you don’t have a bookkeeper on hand, it’s in your best interest to hire a virtual assistant. A virtual assistant may or may not have previous experience in bookkeeping. At Virtual Latinos, some virtual assistants are experienced at bookkeeping, which includes the use of accounting software like Quickbooks Online. Although some of our virtual assistants don’t have specific bookkeeping experience, they are usually able to quickly learn the skill of bookkeeping. The process typically involves our clients either: a) Teach it to the virtual assistants themselves, or b) Clients give them access to online resources so the Virtual assistants learn on their own.

A virtual bookkeeping assistant can create invaluable financial filing and storage systems for your company that will benefit you year-round. Virtual assistants are significantly more cost-effective than an in-house bookkeeper and can provide other administrative assistant services as well.

Why Hire Virtual Latinos?

Virtual Latinos is one of the best virtual assistant companies in the world. Our assistants are all highly trained and vetted, and many are college-educated and ready to work. Most virtual assistant companies operate out of Asia or Australia. Though these companies provide low prices, it is nearly impossible to work efficiently with someone who is on the other side of the world. The time difference makes things incredibly frustrating. With Virtual Latinos, you get the best of both worlds. We provide quality assistants who can meet your needs at affordable prices, all in a time zone that operates with your schedule. When it comes to virtual assistant companies, no one can better serve the businesses of North America than Virtual Latinos.

Contact Virtual Latinos

Whether you are looking for a year-round bookkeeper or a virtual bookkeeping assistant to help you this tax season, Virtual Latinos has a match for you. Contact us today to get started.

Why a Healthcare Virtual Assistant is Key to Patient Happiness

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After the type of year that 2020 has been, it is clear that most of us could use a little help sometimes. Nobody knows this more than our frontline healthcare workers, who have sacrificed social and family lives to care for their patients during this pandemic. The healthcare industry is fast-paced and competitive and leaves everyone involved with many tasks to complete. However, there are not enough hours in a day to do everything you need to do as a healthcare worker. From patient care to billing, emails to social media, trying to do it all can be overwhelming. The more pressure that is put on healthcare workers, the more opportunities for common mistakes and the less time spent on patients. However, mistakes can be lethal in the healthcare industry, and there is no room for error.

Hiring a Virtual Latinos virtual assistant can be a lifesaver, both literally and figuratively, in the healthcare field. With assistants based everywhere from Venezuela to Argentina, hiring someone right for you is easy. Though patient care is always the top priority, small details easily slip through the cracks when you have mountains of paperwork to fill out and emails to send. Having someone pick up the slack can help immensely with the overall workload and stress and free you up for better care and time with your family. Consider hiring a medical virtual assistant to aid you in non-confidential menial tasks and give you extra time to focus on your patients.

What Can a Virtual Assistant Do in Healthcare?

In general, virtual assistants can help with a myriad of office tasks, from running social media accounts to answering client emails. Despite HIPAA laws, many daily tasks can still be delegated to a virtual assistant while remaining confidential. Especially during a pandemic, many jobs can be safely and securely done remotely, without sacrificing the integrity or operation of your healthcare business. A virtual assistant in healthcare can:

  • Patient onboarding
  • Schedule appointments and calendar management
  • Interpreting and live translation
  • Transcribe physician notes
  • Organize files and notes
  • Respond to email requests
  • Organize insurance claims and requests
  • Create and post your practice’s social media and online content

By keeping these “busy work” tasks out of your way, a virtual healthcare assistant allows you to forget about day-to-day items and focus on patient care.

How Do Virtual Assistants Help Patients?

Hiring online virtual assistant services may seem unrelated to a patient’s experience when, in reality, it has everything to do with patient care. No matter how you choose to use your virtual assistant, he or she is directly related to the amount of attention your patients receive. If you choose to task your virtual assistant with scheduling or emails, your clients may be working directly with your assistant with basic questions or concerns. The most profound impact a virtual assistant can have on a patient, however, comes from freeing doctors and nurses to spend more time on patient care. According to a study done by ICFAI, staff performance, communication, and face-to-face physician time greatly affect most patients’ level of satisfaction with their healthcare experience. Having busywork covered by a virtual assistant means that:

  • Patient communication is faster and more personalized.
  • Staff is freed to give more attention to HIPAA confidential tasks.
  • More time may be spent on patient care and questions.

Because all these aspects have been proven to greatly impact patient satisfaction, focusing on them rather than busywork should result in peace of mind for patients.

How To Hire Virtual Assistants

When looking to hire virtual assistants for a healthcare-related position, it’s important to find a company or team member you trust. Virtual Latinos is an established, trusted company with completely vetted assistants. We are ideal for healthcare businesses in many ways, but the foremost being that all our virtual assistants are fully bilingual. We can help patients of both English- and Spanish-speaking households, a necessity in our increasingly diverse world. We offer both agency-placed assistants and a full directory of trusted Latin American-based virtual assistants. With the ability to choose from any country you wish, from Peru to Uruguay, you can always be sure that your virtual assistant is in your time zone and available to work when you need them. Free up your time to do what matters: take care of your patients.

Ready to get started? Register with Virtual Latinos today, and let us get to work on your to-do list for you.

The Perks of Choosing a Long-term Virtual Team vs. Freelancers

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Determining your staffing needs is a critical step in establishing a business. After all, one person is generally insufficient to address the many needs of a growing company. Including assistants to handle routine work and basic customer interactions is a great way to save money, freeing up the time and resources necessary to continue to expand. However, there are multiple options available to proceed in this direction. Some business owners end up working with independent contractors. These are freelance, project-based assistants who are paid for each individual assignment. Alternatively, other business owners choose to hire long-term virtual assistants. These are remotely located employees who provide continuous service. With that in mind, you might be wondering which option makes the most sense for you and your business.

The truth is that while both will ultimately be able to accomplish the same basic tasks, choosing to operate with a long-term virtual team offers unique benefits over hiring freelancers for specific project work. If you’re seeking to become a leader within your industry someday, then you’ll need dedicated, long-lasting relationships to get there. However, the advantages don’t stop there.

Affordability of Virtual Assistants vs. Independent Contractors

Both options are more cost-effective alternatives to in-house employees; however, working with virtual assistants is ultimately the more affordable option. With freelancers, prices are subject to negotiation with each assignment. As they work independently, they can opt to raise their rates at any time. When choosing to hire a virtual assistant through a long-term virtual team, you agree to a set pay scale based on hours of work.

Working with Virtual Latinos grants you access to even more affordable virtual assistants. Our assistants are in various South and Central American countries, which run on different living standards than the United States. For example, an equivalent amount of money is worth much more in Ecuador than in the US. This means that the same pay scale can be incredibly budget-friendly to employers, while still providing a sizable income to the assistants working remotely from Ecuador.

Effective Communication and Individualized Attention

A single company might employ many freelancers over the years, each with unique backgrounds, styles, work ethics, and skills. This makes it incredibly difficult to work on long-term projects and communicate effectively. When working with a virtual team, you have the peace of mind granted by the nature of your relationship. Given their experience in working with you, team members will be much more familiar with your brand, making them able to provide a more authentic representation of your company in their work when creating content or communicating with clients. A dedicated virtual assistant can oversee initial research, present a detailed report, help develop a digital marketing strategy, and implement said strategy online. This consistency is key to preventing any mishaps or misunderstandings that could negatively impact your company.

The development of this working relationship also means that you have better control over any content generated on your behalf. The ease of communication allows for smooth back and forth interactions. This means that you can quickly access content before it’s published and make any changes or suggestions as you see fit. Virtual assistants aim to accommodate your needs and prioritize your assignments, instead of simply adding you to the bottom of a long list of freelance projects.

The Importance of Having a Professional Hierarchy to Streamline the Process

When you hire a freelancer, you are working directly with that individual, and any further issues or concerns are discussed with that same person. This can lead to uncomfortable situations when your needs aren’t being met, and the freelancer is resistant or unwilling to agree. Working with top virtual assistant companies such as Virtual Latinos provides the necessary structure to remove any ambiguity. Project managers can ensure that the appropriate information and feedback are passed down to the virtual assistant working on your project. If you have concerns about the project at any time, they can either speak to the assistant and resolve the issue or delegate the task to an assistant better suited for the job.

In either scenario, you are guaranteed a level of professionalism, quality, and timeliness that freelancers cannot provide.

Get Reliable, High-Quality Work With Virtual Latinos

While it’s certainly possible to have good results with freelancers, the issue is consistency. Vetting freelancers is a resource-intensive, time-consuming process, and even when you think you’ve found the ideal independent contractor for the job, you might still be displeased with the results and left with no further recourse. When working with Virtual Latinos, you have the peace of mind of knowing that regardless of which individual assistant you end up hiring, you’ll have a fully bilingual employee with extensive professional experience, quality education, and detailed insight into any industry. Whether your assistant is working from Peru or Costa Rica, they’ll be available during your business’ hours of operation, ready to take on any task you have in mind.

If you’re ready to start the process of hiring a virtual assistant and growing your company, reach out to Virtual Latinos today. You can contact us by email, phone, or fill out our online form. A dedicated representative will be in touch with you shortly.

How to Improve Your Online Presence by Hiring a Virtual Assistant

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We live in an extremely fast-paced society, where companies and businesses are expected to respond to current events and user-generated content within minutes. Online posts are often greatly delayed, giving the impression that those responsible for said content are entirely disconnected from their target base. However, monitoring various social media platforms and creating dynamic, engaging content is an extremely resource-intensive task, especially for small businesses with other priorities.

Hiring a virtual assistant from Virtual Latinos can be the perfect solution. They offer high-quality work and unique skills necessary to successfully maintain a vibrant online presence, which in turn frees up you and any other staff members to focus on the bigger picture. Working with our virtual assistants is also extremely affordable, allowing you to enjoy the benefits without overextending your budget.

Why Is a Strong Online Presence Important for Business Owners?

In an increasingly global society, establishing an online presence is an essential part of running a successful business. The high volume of online traffic means that promotional efforts online are often far more effective than in-person strategies. Online platforms also present you with a unique opportunity to build relationships with your clients. Over the past several years, brands that have made themselves more personable online have seen tremendous success in increasing their customer bases. By responding to trending topics and interacting with user-generated content, they appear more human and, as such, more trustworthy to potential consumers, improving people’s perception of your brand in a powerful way.

However, you must handle your online presence with care. Marketing mishaps online can often have long-lasting repercussions. If you’re going to make yourself available on the Internet, people will expect you to be fully available. Failing to be responsive, attentive, and consistent in creating additional content can easily lead to a lack of confidence from users, making them less likely to work with your brand in the future.

What Kinds of Tasks Can a Virtual Assistant Handle?

The primary purpose of adding a dedicated virtual assistant to your team is to improve your business by allocating your resources more efficiently. While the virtual assistant takes care of your online platforms, you can focus on expanding your business, developing new products, and building new partnerships. This arrangement works because virtual assistants are armed with the tools to accomplish what you need from them without constant monitoring or hand-holding. Top virtual assistant services encompass a wide variety of tasks to help make your life easier. These include:

  • Creating social media accounts and profiles
  • Researching the interests and preferences of your target audience
  • Generating regularly scheduled content
  • Addressing user-generated questions or comments
  • Revising existing content to ensure it remains relevant
  • Monitoring external content that references your brand
  • Tracking the results of your online efforts and help you adjust your social media strategy accordingly

Where to Find Affordable Virtual Assistants

Virtual assistants are an incredible resource, but not all virtual assistants are the same. At Virtual Latinos, we pride ourselves on providing our clients with the premier team of assistants available. Our staff has personally vetted every member of the team via a detailed system that looks at each individual’s education, work experience, and digital marketing skills. In addition to being highly qualified, the fact that our virtual assistants work remotely from Latin America offers unique benefits. All our assistants are fully bilingual, meaning that they can handle all the usual demands of your business while giving you increased access to any feedback from your Spanish-speaking customers.

Hailing from Mexico, Honduras, Colombia, and several other Latin American countries, our assistants can earn a comfortable income in their local currency while remaining extremely affordable to US employers. They are 40% to 75% less expensive to hire than virtual assistants in the US. Depending on your needs, you can hire a virtual assistant for as little as $5 per hour. This arrangement is so beneficial to both parties that becoming a virtual assistant with Virtual Latinos is a highly sought-after position. Furthermore, despite the distance, virtual assistants from Virtual Latinos work in the same time-zones as US employers, so they will always be available when you need them most.

If you’re prepared to make a splash on the digital stage and revitalize your online presence, look no further than hiring a virtual assistant from Virtual Latinos. Our assistants will work diligently alongside you to help develop a winning social media strategy to promote your brand successfully. Invest in yourself by investing in a virtual assistant and contact Virtual Latinos today to get started.

Here’s Why You Should Consider Hiring a Virtual Assistant to Grow Your Cleaning Services Company

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If you run a cleaning business, you have probably noticed that as your business grows, it becomes increasingly difficult to keep up with some of the details and menial tasks involved. You may be overwhelmed by tedious work that you don’t have the time for, work that’s necessary to keep things running smoothly. You have likely realized that you need more help, but hiring local help for these duties can be expensive and impractical. If you haven’t considered it before, it may be time to think about hiring a small business virtual assistant. These experienced professionals are a cost-effective choice that you can hire to perform part-time services to reduce the workload on your full-time staff. This increases your employee productivity, and in turn, improves your bottom line.

How Do You Know if You Need a Virtual Assistant?

When you are trying to decide if you should hire a virtual assistant, it is vital to look at the duties your assistant could take on to make your job easier and give your staff more time to focus on their priorities.

Look at the Duties a Virtual Assistant Can Perform

  • Answering phone calls and providing quality customer service, including special service requests, rescheduling, sales, quote callbacks, and handling complaints
  • Advertising your business on social media
  • Focusing on high-priority tasks
  • Answering customer questions on your website chatbox
    Managing your accounts receivable, invoices, payments, emails, and following up with clients who are behind on payments
  • Managing your payroll
  • Checking with customers on their satisfaction and encouraging them to leave positive reviews, and in the case of poor reviews, working with the client to see how you can improve their experience
  • Sending customer surveys to gain additional feedback
  • Implementing new software programs and assisting with training staff on these systems
  • Assisting with your hiring process by listing open positions, collecting applications, and scheduling interviews
  • Scheduling customers next cleaning appointment
  • Ordering new cleaning supplies
  • Tracking cleaning supplies inventory
  • Scheduling cleaning staff
  • And more!

How Do You Train a Virtual Assistant to Meet Your Needs?

Every business is different, and it is vital to have a plan for preparing your virtual assistant for the tasks you expect them to perform so that they can help your business become more efficient and bring in more revenue.

Training Tips for Your Virtual Assistant

  • The first step in ensuring that your virtual assistant will handle the jobs you expect of them is to list the tasks you want them to perform. Create a task list and prioritize the more important items, so they know which items should be completed first. It may benefit you to choose the daily tasks that take up the most of your time that you could spend on more meaningful endeavors. Be sure to pace your training program so that your assistant doesn’t feel overwhelmed right off the bat.
  • Train your virtual assistant on the specifics of the way you like your phone answered, and prepare them with a list of commonly asked questions and the responses you wish them to provide to clients. It is easier to have this information in a well-organized folder than asking them to memorize responses right away.
  • Be sure that your virtual assistant knows what you expect of them in terms of phone call response time and how quickly you expect them to respond to emails, text messages, and other communications. Be careful not to set unrealistic expectations—your virtual assistant is human, so don’t expect more than you would from any other employee.
  • Take time in the first few weeks of working with your virtual assistant to get to know them and build a trusting employer/employee relationship. Have weekly meetings to check in and see how things are going with them. Monitor them from a distance so that they don’t feel that you are micromanaging, and be understanding if they make a few mistakes at first.

Call on Virtual Latinos to Help You

Once you see the benefits of hiring a virtual assistant for your cleaning business, doing so will help your business to grow. Virtual Latinos is one of the top virtual assistant services that can connect you with college-educated, bilingual virtual assistants from countries like Uruguay, Argentina, and Mexico. Our company has built a reputation for trustworthy, cost-effective virtual assistants that improve customer service, employee productivity, and help businesses grow. Call us today at (619) 317-1198 or visit our website to find out how we can help your cleaning business.

Physicians! Increase Your Bookings and Show-up Rates by Hiring a Latino Virtual Assistant

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Your priority as a physician is helping your patients get well, but you can only help them when they show up for appointments. On top of that, you have payroll and overhead costs to meet to keep your practice running. If you are not staying fully booked, there will be less money coming in to ensure the success of your office. There is a great, cost-effective solution, however, that can help improve your bookings and make sure your patients are there for their appointments. Latino virtual assistants from countries like Argentina, Chile, Uruguay, Bolivia, and Nicaragua are ready to help you succeed. These professionals are college-educated and bilingual, a huge plus in the United States, where nearly 17% of the population is of Latino descent. As you set out to find a virtual assistant, keep these details of how they can help in mind.

How Do Virtual Assistants Bring in More Patients?

There are various ways that Latino virtual assistants can help manage your medical practice and increase productivity effectively. Still, the most important benefit that they can bring to your office is increased bookings and show-up rates. Consider the ways that they can affect your patient schedule.

Satisfying Patients so They Come Back Again

Patient experience. If patients are not happy with their first visit to your office, chances are they will not return the next time they need medical attention. To make the doctor’s office visit more pleasant, virtual assistants can ease patients’ worries about seeing the doctor. Many people are anxious about medical appointments, and long periods in the waiting room only add to their fears and frustrations. Virtual assistants help streamline the scheduling and patient load from outside the office so that your waiting room is not full of people, and all necessary paperwork is taken care of before the appointment. When the clerical work is out of the way, and the schedule is not too busy, patients get more one-on-one time with the doctor and feel more at ease.

Increasing doctor-patient communication. When you only have time for a brief visit with your patients, it is difficult to gain a grasp of their unique circumstances and needs. This often makes patients feel that they are not getting the best care available. A virtual assistant can improve this experience for both doctor and patient by gathering information and documents beforehand, which allows you more time to get to know your patients and their specifics. When patients feel that you truly care about them, they are more likely to return to your office.

What Other Tasks Can Virtual Assistants Do?

When you are looking for the best virtual assistant, keep in mind that there are many ways they can benefit your daily operations. Many physicians find that they save a great deal of money by hiring virtual assistants to perform clerical work because they are typically part-time and offer affordable hourly rates. Look at some of the other tasks that a Latino virtual assistant can perform for your medical practice.

  • Online research
  • Live Interpreting & Translation
  • Data Entry & CRM/EMR management
  • Posting on social media
  • Organizing files and photos
  • Managing email accounts
  • Health Insurance Claims, Billing & Coordination
  • Patient tracking
  • Editing, writing blog posts
  • Creating presentations
  • Organizing spreadsheets

Virtual assistants have a wide range of skills and are often ready to jump in and help in any capacity. These are just a few of the many office tasks that they can handle when you are looking for an extra hand without hiring another in-house staff member. Best of all, virtual assistants are always on task. Since these assistants work remotely, they tend to be very focused while they are on the job. Without the distractions of the office environment, they are adept at getting a great deal of work done in the hours they put in.

Virtual Latinos Can Help

If you are wondering how to find a virtual assistant, Virtual Latinos is here for you. Visit our website or reach out to us at (619) 317-1198. From answering phone calls and scheduling daily tasks to manage data and billing, there are many ways our assistants can help your practice grow. Our virtual assistants are educated and experienced professionals who can increase your office productivity, get more bookings, and ensure that patients show up for their appointments. Call us today to find out what we can do for you.

Virtual Assistants: The Key to Customer Service Success

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The daily routine of running a business can be very overwhelming. When you don’t have the proper support to allow you to run things efficiently, you lose track of items in your inbox, end up late for meetings, and see your level of customer service fall below your standards. If you find that you are facing these issues, it is time to consider hiring a virtual assistant. You will see a difference right away in your productivity, but more importantly, your customers will be more satisfied.

How Can a Virtual Assistant Help You Improve Customer Service?

When you want to hire a virtual assistant to improve your customer service, it is essential to consider the skill set you are looking for in your virtual support professional. Virtual assistants are experienced professionals who can take care of tasks ranging from handling the phones to paralegal assistance and project management. Here are a few benefits our clients find when they hire a virtual assistant.

External Communication Point

If you run into problems at the office or things become backed up to the point that you miss calls, a virtual assistant gives your customers another point of contact. Even if they are only able to leave a message, they will be happy to have gotten an answer.

Paperwork Organization

When you are forging new client relationships, there is always a great deal of documentation and paperwork such as contracts and proposals to track. A virtual assistant can distribute all your paperwork and gather it promptly to keep things running efficiently.

Invoicing

A virtual assistant can stay on top of your invoicing and reconciliations so that you can reach out to clients promptly and resolve any issues.

Client Relations

Virtual assistants can reach out to your clients when you are stuck in a meeting or running late, can reschedule appointments, even meet with your clients’ assistants to compare notes and ensure that you are on the same track with meetings and project plans. Your virtual assistant can also keep your client details up to date in your customer relationship management software (CRM).

Additional Point of Contact

When you hire a latino virtual assistant, you give your clientele another way to reach out with questions and concerns when you are busy. They can offer assistance with topics they are familiar with or get the client in contact with you if it is necessary. They are also able to keep track of your social media and email accounts so that urgent issues are addressed promptly.

Is a Virtual Assistant Necessary When Other Staff Can Do the Work?

Employers often don’t realize that their employees’ productivity is stifled because they feel overworked. As a business grows, many staff members take on additional hours to get their work done, but they have trouble focusing on their tasks because the overtime becomes overwhelming. The issue at hand is that most times, employees will not tell their employer that they feel overworked, so the cycle continues. Hiring a virtual assistant is a great way to stay ahead of the game, keep your employees happy, and help everyone be more productive. On top of that, you are more likely to keep your valued staff when they feel like their workload is less, and that is vital to keeping your business consistent and your customers happy.

What Is the First Step When You Hire a Virtual Assistant?

When you decide on a virtual assistant that you wish to hire, you should send them a letter that lays out what you expect from them and what their duties will be. They should sign off on the letter as an agreement to the conditions of their employment with your company. You can tailor the letter to your specific needs, but here are a few details you should be sure to include:

  • Note that they must be in a quiet place, free from distractions if they will be answering phone calls for your business.
  • Know the bandwidth necessary to access your internal systems, and inform them that they must have the internet strength to accommodate your systems.
  • Inform them that you must be able to contact them during the agreed time frame that they will be working each day.
  • Inform your new employee that work attendance is mandatory during their scheduled hours, and that missing work may result in a warning call.
  • Discuss the possibility that your virtual assistant’s power may go out, or they could lose internet access, and how this will be handled should it occur.

If you seek a virtual assistant to improve your company productivity, be sure to reach out to Virtual Latinos today at (610) 317-1198. Our virtual assistants from countries like Costa Rica, El Salvador, Honduras, and Guatemala can be a great addition to your team.

10 Ways Virtual Assistants Can Help Property Managers Succeed

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Working as a property manager requires being capable of addressing a variety of issues at once. While one property faces requests for repairs to structural damage after a storm, another property may need trash removal scheduled, while a third is in need of routine maintenance after being vacated by the previous tenants.

With so many responsibilities to handle, a property manager can become overwhelmed by the more time-consuming, day-to-day tasks, interfering with their ability to do their job effectively. Hiring a virtual assistant can allow you to shift your focus from trivial, routine duties to those most worthy of your time.

How Virtual Latinos Can Help Your Property Management Company

Though working remotely, virtual assistants can handle the same workload as in-person assistants, without the need for office space. However, our virtual assistants go a step further. As one of the top virtual assistant companies, we take care to pre-screen all our applicants to ensure they are qualified for the position. Only 7-8% of our applicants make it into our Virtual Latinos community, and only 2-3% become agency certified. Those selected are educated professionals, tested, and ready to help you get a leg up in the business.

We are prepared to help you find a virtual assistant perfectly suited for your needs. However, you might be wondering how adding an assistant to the team can actively help you improve your business.

What Can A Virtual Assistant Do For A Property Manager?

Our assistants are skilled and flexible and can be placed in a variety of positions to help streamline your operation. Here are just a few of the things one of our assistants could do for you:

1. Handle phone calls
Spend less time answering phone calls. Our assistants live in countries like Nicaragua or Mexico, with very minimal time difference from the US and can handle minor questions, prioritize important requests, and schedule callbacks when necessary.

2. Book property viewings
Keep your properties visible by allowing assistants to handle booking, ensuring you get as much exposure to potential tenants as possible.

3. Maintain a social media presence
Nowadays, prospective renters often turn to social media to find properties in their area, and they are far more likely to engage with an active site than one that is seldom updated. Assistants can keep your social media sites updated with fresh content.

4. Increase points of interaction
Employing a dedicated virtual assistant allows you to expand the ways in which someone can contact your company, such as through a live chat on your site or direct messages on social media pages.

5. Offer bilingual services
In an increasingly multicultural world, it is crucial to be able to effectively communicate in multiple languages. Our assistants are fully fluent in English and Spanish, and they can help clients navigate the intricacies of contract language in a renter’s agreement.

6. Schedule routine maintenance
Though some maintenance operations may require more involvement, routine repairs can easily be handled by an assistant.

7. Handle bookkeeping
Assistants can provide basic accounting services to ensure your staff is taken care of.

8. Process bills and invoices
Get organized by allowing an assistant to keep track of the various contractor and maintenance worker invoices, and stay ahead of your payments.

9. Gather information
Given the nature of their work, virtual assistants can note trends in the types of questions and feedback received. This can, in turn, help you optimize your website or make changes to the information your company provides online.

10. Keep track of renters’ status
In addition to recording responses online, virtual assistants can also maintain a record of the various renters’ statuses, ensuring all rent and fees are paid on time, then sending out late payment notices when necessary.

Other Advantages Of Working With Virtual Latinos

Not only are our services top quality, but they are also extremely affordable. Because of the differences in the cost of living in various countries, a young professional living in Ecuador can earn a stable income at a much more affordable rate for US employers. In fact, our virtual assistant services are 40-75% less costly than those who do the same job in the US, and 30-50% less costly than US freelance marketers or in-house employees. The money saved can then be invested into rising property values.

Looking to save money and improve the quality of your services? We’d be more than happy to help you hire a virtual assistant today and give yourself the time you need to focus on what really matters.

Benefits Start-ups and Entrepreneurs Can Enjoy With a VA

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Why Hire a VA – Benefits for Start-Ups and Entrepreneurs

Budding small business owners have a lot on their plate and often manage every aspect of their business. If there is one area in which entrepreneurs and solopreneurs struggle, it is with the delegation of tasks and hiring of staff. With business constantly in flux, it can be difficult to know when to hire someone to take on a new role. When your business is still growing, scalability is essential, which is why more new small businesses are turning to virtual assistants.

What Is a Virtual Assistant?

A virtual assistant, or VA, is an external “hire” that can take on as few or as many business tasks as you require. Some hire VAs as independent contractors or freelancers, but business owners are increasingly turning to virtual assistant agencies for their hiring needs. With an agency, you pay a membership fee and have access to a database of fully vetted, experienced talent. If you don’t want to go through the hiring process yourself, an agency can help you find the perfect fit for your business.

As remote work increases in the United States and around the world, so does the popularity of virtual assistance. Entrepreneurs, in particular, can stand to save time and money with a virtual assistant. Find the help they need with a virtual assistance agency.

Benefits of Hiring a Virtual Assistant

A recent study found that, compared to hiring a full time employee with benefits, a virtual assistant can save entrepreneurs almost 80% on operating costs each year. The reasoning behind this is simple:

  • VAs are responsible for all their own operating costs, such as their workspace, equipment, and internet subscription.
  • VAs are scalable. You can hire them temporarily when you need their services or adjust hours per week based on demand.
  • Save money on training, recruitment, and retention. Hire a virtual assistant based on the skillset that you require. Also, hiring near-shore represents lower costs than hiring US-based VA’s

What Can a Virtual Assistant Do For Your Small Business?

A virtual assistant can help you tackle any business task, based on the skillset that you require. Some small business owners hire a dedicated virtual assistant to manage one aspect of their business, such as social media management or project management. Others hire VAs to take over repetitive or general business tasks such as stock tracking, order fulfillment, or customer service. Hiring a virtual assistant is not only scalable but means you are able to fulfill any task that you require. When you hire a virtual assistant through an agency, you have a hassle-free recruitment process, the agency helps you find and interview top applicants for you to decide which is the best fit for your business.

Ways a Virtual Assistant Can Help You Free Up Time In Your Workday

An affordable virtual assistant can not only help save your business money, but it can also free up more hours in your workday, allowing you to focus on innovation. Use a virtual assistant:

  • To collect data. Your customer relationship management (CRM) software, social media channels, and email produces a lot of data that can lead to insight about your customers. Your VA can help identify trends through data collection that helps your business thrive.
  • To manage your inbox. Answering emails 24/7 can be exhausting, especially when your business is in its infancy. Put a VA to the task of answering email inquiries on your behalf, while sending high importance or sensitive inquiries for your personal review.
  • To manage your calendar. Networking is essential for any new business owner. A virtual assistant can help you identify and enroll in networking activities and manage your itinerary along the way, from airfare and hotel to recommended restaurants.
  • To take over your social media. A consistent social media presence is essential to your business success, and a virtual assistant can help craft posts and bulk schedule their publication. Be sure to find a virtual assistant with specific experience with social media, content creation, and other relevant skills.
  • Creating newsletters or other forms of content creation. A virtual personal assistant can help you craft content for your email subscribers or even send out handwritten holiday cards.

Find a VA to Help Your Business

The point of a virtual assistant is to free up time in your workday. Hiring help virtually can be completely scalable and affordable – a must for budding businesses. If you are looking to expand your business but don’t want to commit to a full time hire, a virtual assistant can be the perfect solution. Find your perfect virtual assistant by skill set, certification, or any other qualifications you require. Going through an agency helps ensure that you have fully vetted, qualified talent whenever you need it. Our virtual assistants are fully trained, vetted, and ready to help from locations like Ecuador, Guatemala and the rest for Latin America. To learn more about how Virtual Latinos can help your business grow, contact us.

Why Do Latino Professionals Choose to Work as Virtual Assistants?

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Why Being a Latino Virtual Assistant Is So Sought After in Latin America, and Why The Hiring Rates Are So High

Virtual assistants in Latin America are on the rise – and for good reason. As more and more people turn to work remotely, it should come as no surprise that this trend is swelling throughout Latin America, as well. Working in relative geographic and cultural proximity to the United States, Latino virtual assistants already have a leg up on virtual assistants from overseas; they already know how to navigate adeptly between languages and cultures.

What are some other reasons professionals in Latin America are choosing work as virtual assistants for US-based companies?

  1. Pay scales in the United States are much higher than those found throughout most of Latin America. This means, for example, that a college graduate located in Quito, Ecuador can make up to 300% more than they would in-country. Working remotely is simply a smart professional decision for many.
  2. Working remotely saves time, every day, by cutting down on daily commutes. In congested cities across the world, commuting can take hours out of a day. Imagine having to navigate traffic in a city of 22 million people, like Mexico City. It makes sense that so many would opt-out of this in favor of working remotely.
  3. Being paid in US dollars means that their income’s currency is stable and won’t fluctuate as much in value. Rapid inflation and currency devaluation in parts of Latin America are real issues for many. If you could choose a paycheck in the more stable USD, rather than in Venezuelan bolivars, wouldn’t you? Again, it’s the smart choice.
  4. Being a virtual assistant allows for an opportunity to use their English skills on a daily basis and to develop professional contacts in the US.
  5. Professionals working remotely also get the added benefit of being able to provide more stability for their families and spend more quality time together as they’ve cut out lengthy daily commutes.
  6. Latino professionals choose to work as virtual assistants for US-based companies because they are able to learn and develop new skills that are not always available in their home country. Examples include utilizing certain software programs, apps, and tools. It’s often a welcome challenge for Latino professionals to expand their knowledge.

How hiring a virtual assistant can ease your everyday business burdens

When you hire virtual assistants, you’re hiring a top-quality assistant whose literal job is to make yours easier. In essence, virtual assistants can help with anything in your business that can be done remotely. Every business’s needs are unique and a little different, but the scope of things a virtual assistant can do for you are wide and adaptable to your specific needs.

Consider some of what they can do for you:

  • Virtual assistants can answer client calls and respond to questions the clients may have. They can also act as a receptionist, making sure you get only the most important calls. This ensures your time is used more efficiently, as you won’t be dealing with simple questions like business hours or whether you have a certain product in stock.
  • Virtual assistants can make any outgoing calls you need placing to current clients or to potential customers who may require your services. They can confirm appointments, place orders, or even organize catering over the phone.
  • Managing social media posts, comments, and questions are tasks that most small business owners realize takes a lot of time and energy. Rather than have an in-house staff member (or yourself) glued to social media seven days a week, a virtual assistant can easily manage those tasks for you remotely at a fraction of the cost of hiring an in-house team.
  • Virtual assistants can take over the logistics of scheduling and appointment booking. This leaves you more time to focus on your services themselves. Many small business owners know how much of a major time-sink these necessary activities can be, sometimes occupying hours within a single day.
  • If you hire a virtual assistant, they can also relieve you of the burden of sending out and responding to emails. This could include handling invoices, receipts, sending out your digital newsletters, or responding to any customer inquiries that may arrive in your inbox.
  • A virtual assistant can also compile research for you, whether that be general market research, competitor research, or anything else.
  • Hiring a virtual assistant also means never having to conduct website maintenance yourself again. Whether or not you’re tech-savvy, simple website updates shouldn’t be occupying your or your in-house staff’s time. Let a virtual assistant take care of that for you.
  • A virtual assistant can also easily manage projects and help coordinate the many moving parts and people that go into each one. Remote team coordination is just one of the many things a virtual assistant can do.
  • Most digital assistants are also well-versed in digital marketing, and a high proportion of them have university degrees in that area. Let an experienced professional take this off your marketing team’s plate for a reasonable rate.

Virtual Latinos is the first and leading virtual assistant company dedicated to offering hand-picked virtual assistants from Latin America. Let us help you connect with a professional virtual assistant today.

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