Hiring Archives - Virtual Latinos

10 Ways Virtual Assistants Can Help Property Managers Succeed

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Working as a property manager requires being capable of addressing a variety of issues at once. While one property faces requests for repairs to structural damage after a storm, another property may need trash removal scheduled, while a third is in need of routine maintenance after being vacated by the previous tenants.

With so many responsibilities to handle, a property manager can become overwhelmed by the more time-consuming, day-to-day tasks, interfering with their ability to do their job effectively. Hiring a virtual assistant can allow you to shift your focus from trivial, routine duties to those most worthy of your time.

How Virtual Latinos Can Help Your Property Management Company

Though working remotely, virtual assistants can handle the same workload as in-person assistants, without the need for office space. However, our virtual assistants go a step further. As one of the top virtual assistant companies, we take care to pre-screen all our applicants to ensure they are qualified for the position. Only 7-8% of our applicants make it into our Virtual Latinos community, and only 2-3% become agency certified. Those selected are educated professionals, tested, and ready to help you get a leg up in the business.

We are prepared to help you find a virtual assistant perfectly suited for your needs. However, you might be wondering how adding an assistant to the team can actively help you improve your business.

What Can A Virtual Assistant Do For A Property Manager?

Our assistants are skilled and flexible and can be placed in a variety of positions to help streamline your operation. Here are just a few of the things one of our assistants could do for you:

1. Handle phone calls
Spend less time answering phone calls. Our assistants live in countries like Nicaragua or Mexico, with very minimal time difference from the US and can handle minor questions, prioritize important requests, and schedule callbacks when necessary.

2. Book property viewings
Keep your properties visible by allowing assistants to handle booking, ensuring you get as much exposure to potential tenants as possible.

3. Maintain a social media presence
Nowadays, prospective renters often turn to social media to find properties in their area, and they are far more likely to engage with an active site than one that is seldom updated. Assistants can keep your social media sites updated with fresh content.

4. Increase points of interaction
Employing a dedicated virtual assistant allows you to expand the ways in which someone can contact your company, such as through a live chat on your site or direct messages on social media pages.

5. Offer bilingual services
In an increasingly multicultural world, it is crucial to be able to effectively communicate in multiple languages. Our assistants are fully fluent in English and Spanish, and they can help clients navigate the intricacies of contract language in a renter’s agreement.

6. Schedule routine maintenance
Though some maintenance operations may require more involvement, routine repairs can easily be handled by an assistant.

7. Handle bookkeeping
Assistants can provide basic accounting services to ensure your staff is taken care of.

8. Process bills and invoices
Get organized by allowing an assistant to keep track of the various contractor and maintenance worker invoices, and stay ahead of your payments.

9. Gather information
Given the nature of their work, virtual assistants can note trends in the types of questions and feedback received. This can, in turn, help you optimize your website or make changes to the information your company provides online.

10. Keep track of renters’ status
In addition to recording responses online, virtual assistants can also maintain a record of the various renters’ statuses, ensuring all rent and fees are paid on time, then sending out late payment notices when necessary.

Other Advantages Of Working With Virtual Latinos

Not only are our services top quality, but they are also extremely affordable. Because of the differences in the cost of living in various countries, a young professional living in Ecuador can earn a stable income at a much more affordable rate for US employers. In fact, our virtual assistant services are 40-75% less costly than those who do the same job in the US, and 30-50% less costly than US freelance marketers or in-house employees. The money saved can then be invested into rising property values.

Looking to save money and improve the quality of your services? We’d be more than happy to help you hire a virtual assistant today and give yourself the time you need to focus on what really matters.

Benefits Start-ups and Entrepreneurs Can Enjoy With a VA

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Why Hire a VA – Benefits for Start-Ups and Entrepreneurs

Budding small business owners have a lot on their plate and often manage every aspect of their business. If there is one area in which entrepreneurs and solopreneurs struggle, it is with the delegation of tasks and hiring of staff. With business constantly in flux, it can be difficult to know when to hire someone to take on a new role. When your business is still growing, scalability is essential, which is why more new small businesses are turning to virtual assistants.

What Is a Virtual Assistant?

A virtual assistant, or VA, is an external “hire” that can take on as few or as many business tasks as you require. Some hire VAs as independent contractors or freelancers, but business owners are increasingly turning to virtual assistant agencies for their hiring needs. With an agency, you pay a membership fee and have access to a database of fully vetted, experienced talent. If you don’t want to go through the hiring process yourself, an agency can help you find the perfect fit for your business.

As remote work increases in the United States and around the world, so does the popularity of virtual assistance. Entrepreneurs, in particular, can stand to save time and money with a virtual assistant. Find the help they need with a virtual assistance agency.

Benefits of Hiring a Virtual Assistant

A recent study found that, compared to hiring a full time employee with benefits, a virtual assistant can save entrepreneurs almost 80% on operating costs each year. The reasoning behind this is simple:

  • VAs are responsible for all their own operating costs, such as their workspace, equipment, and internet subscription.
  • VAs are scalable. You can hire them temporarily when you need their services or adjust hours per week based on demand.
  • Save money on training, recruitment, and retention. Hire a virtual assistant based on the skillset that you require. Also, hiring near-shore represents lower costs than hiring US-based VA’s

What Can a Virtual Assistant Do For Your Small Business?

A virtual assistant can help you tackle any business task, based on the skillset that you require. Some small business owners hire a dedicated virtual assistant to manage one aspect of their business, such as social media management or project management. Others hire VAs to take over repetitive or general business tasks such as stock tracking, order fulfillment, or customer service. Hiring a virtual assistant is not only scalable but means you are able to fulfill any task that you require. When you hire a virtual assistant through an agency, you have a hassle-free recruitment process, the agency helps you find and interview top applicants for you to decide which is the best fit for your business.

Ways a Virtual Assistant Can Help You Free Up Time In Your Workday

An affordable virtual assistant can not only help save your business money, but it can also free up more hours in your workday, allowing you to focus on innovation. Use a virtual assistant:

  • To collect data. Your customer relationship management (CRM) software, social media channels, and email produces a lot of data that can lead to insight about your customers. Your VA can help identify trends through data collection that helps your business thrive.
  • To manage your inbox. Answering emails 24/7 can be exhausting, especially when your business is in its infancy. Put a VA to the task of answering email inquiries on your behalf, while sending high importance or sensitive inquiries for your personal review.
  • To manage your calendar. Networking is essential for any new business owner. A virtual assistant can help you identify and enroll in networking activities and manage your itinerary along the way, from airfare and hotel to recommended restaurants.
  • To take over your social media. A consistent social media presence is essential to your business success, and a virtual assistant can help craft posts and bulk schedule their publication. Be sure to find a virtual assistant with specific experience with social media, content creation, and other relevant skills.
  • Creating newsletters or other forms of content creation. A virtual personal assistant can help you craft content for your email subscribers or even send out handwritten holiday cards.

Find a VA to Help Your Business

The point of a virtual assistant is to free up time in your workday. Hiring help virtually can be completely scalable and affordable – a must for budding businesses. If you are looking to expand your business but don’t want to commit to a full time hire, a virtual assistant can be the perfect solution. Find your perfect virtual assistant by skill set, certification, or any other qualifications you require. Going through an agency helps ensure that you have fully vetted, qualified talent whenever you need it. Our virtual assistants are fully trained, vetted, and ready to help from locations like Ecuador, Guatemala and the rest for Latin America. To learn more about how Virtual Latinos can help your business grow, contact us.

Why Do Latino Professionals Choose to Work as Virtual Assistants?

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Why Being a Latino Virtual Assistant Is So Sought After in Latin America, and Why The Hiring Rates Are So High

Virtual assistants in Latin America are on the rise – and for good reason. As more and more people turn to work remotely, it should come as no surprise that this trend is swelling throughout Latin America, as well. Working in relative geographic and cultural proximity to the United States, Latino virtual assistants already have a leg up on virtual assistants from overseas; they already know how to navigate adeptly between languages and cultures.

What are some other reasons professionals in Latin America are choosing work as virtual assistants for US-based companies?

  1. Pay scales in the United States are much higher than those found throughout most of Latin America. This means, for example, that a college graduate located in Quito, Ecuador can make up to 300% more than they would in-country. Working remotely is simply a smart professional decision for many.
  2. Working remotely saves time, every day, by cutting down on daily commutes. In congested cities across the world, commuting can take hours out of a day. Imagine having to navigate traffic in a city of 22 million people, like Mexico City. It makes sense that so many would opt-out of this in favor of working remotely.
  3. Being paid in US dollars means that their income’s currency is stable and won’t fluctuate as much in value. Rapid inflation and currency devaluation in parts of Latin America are real issues for many. If you could choose a paycheck in the more stable USD, rather than in Venezuelan bolivars, wouldn’t you? Again, it’s the smart choice.
  4. Being a virtual assistant allows for an opportunity to use their English skills on a daily basis and to develop professional contacts in the US.
  5. Professionals working remotely also get the added benefit of being able to provide more stability for their families and spend more quality time together as they’ve cut out lengthy daily commutes.
  6. Latino professionals choose to work as virtual assistants for US-based companies because they are able to learn and develop new skills that are not always available in their home country. Examples include utilizing certain software programs, apps, and tools. It’s often a welcome challenge for Latino professionals to expand their knowledge.

How hiring a virtual assistant can ease your everyday business burdens

When you hire virtual assistants, you’re hiring a top-quality assistant whose literal job is to make yours easier. In essence, virtual assistants can help with anything in your business that can be done remotely. Every business’s needs are unique and a little different, but the scope of things a virtual assistant can do for you are wide and adaptable to your specific needs.

Consider some of what they can do for you:

  • Virtual assistants can answer client calls and respond to questions the clients may have. They can also act as a receptionist, making sure you get only the most important calls. This ensures your time is used more efficiently, as you won’t be dealing with simple questions like business hours or whether you have a certain product in stock.
  • Virtual assistants can make any outgoing calls you need placing to current clients or to potential customers who may require your services. They can confirm appointments, place orders, or even organize catering over the phone.
  • Managing social media posts, comments, and questions are tasks that most small business owners realize takes a lot of time and energy. Rather than have an in-house staff member (or yourself) glued to social media seven days a week, a virtual assistant can easily manage those tasks for you remotely at a fraction of the cost of hiring an in-house team.
  • Virtual assistants can take over the logistics of scheduling and appointment booking. This leaves you more time to focus on your services themselves. Many small business owners know how much of a major time-sink these necessary activities can be, sometimes occupying hours within a single day.
  • If you hire a virtual assistant, they can also relieve you of the burden of sending out and responding to emails. This could include handling invoices, receipts, sending out your digital newsletters, or responding to any customer inquiries that may arrive in your inbox.
  • A virtual assistant can also compile research for you, whether that be general market research, competitor research, or anything else.
  • Hiring a virtual assistant also means never having to conduct website maintenance yourself again. Whether or not you’re tech-savvy, simple website updates shouldn’t be occupying your or your in-house staff’s time. Let a virtual assistant take care of that for you.
  • A virtual assistant can also easily manage projects and help coordinate the many moving parts and people that go into each one. Remote team coordination is just one of the many things a virtual assistant can do.
  • Most digital assistants are also well-versed in digital marketing, and a high proportion of them have university degrees in that area. Let an experienced professional take this off your marketing team’s plate for a reasonable rate.

Virtual Latinos is the first and leading virtual assistant company dedicated to offering hand-picked virtual assistants from Latin America. Let us help you connect with a professional virtual assistant today.

Our In-House Expert’s Advice: Use These Five Steps to Hire a Virtual Assistant

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Latino Virtual Assistants: the Affordable Approach to Hiring a Virtual Assistant

If you’re reading this guide, you’ve likely found – as many business owners eventually do – that you just don’t have enough time in your day to accomplish all the tasks essential to running and growing your business. While you could easily decide to shift your focus from business growth to simply staying above water with your daily operations, this isn’t a long-term solution. In fact, many business owners agree; last year, nearly 40% of small businesses already outsourced at least one business process and over 52% planned to do so by year’s end.
For many of those businesses, outsourcing means hiring virtual assistants – individuals who supply administrative, customer support, tech support, accounting, or other services remotely from a home office. Delegating tasks to an outsourced virtual assistant means you can take some of the administrative, creative, or menial responsibilities off your own plate so you can focus on the essential endeavors that can grow your business. The key is choosing the right virtual assistant, a process our in-house expert has learned well over his years in business.

An Inside Look at Virtual Latinos

Perhaps no one knows the ins and outs of hiring a virtual assistant quite like Jaime Nacach, founder and CEO of Virtual Latinos, one of the top virtual assistant services in North America. After an extremely poor experience with a Philippines-based virtual assistant company when he was beginning his own marketing firm, Jaime learned a great deal about what it takes to hire the best virtual assistants. For Virtual Latinos, he puts a great deal of focus on the skills and proficiencies of potential applicants.

First and foremost, Virtual Latinos assistants must have an excellent grasp of the English language, both spoken and written. As such, most are already familiar with the United States and have either lived here or are generally familiar with the culture – this allows Virtual Latinos to perform tasks like sales calls, customer service, tech support, marketing, content writing and more with ease. To gather this elite pool of assistants, Virtual Latinos utilizes an extensive screening process, selecting only 7.5% of its applicants into its community of pre-vetted virtual assistants, 95% of whom have a college degree in a related field. According to Jaime, all hires must be organized, self-motivated, show technological proficiency, and continue to pass frequent English-language screenings.

Hiring Your Own Virtual Latino Assistant

So, how do you go about learning how to hire a virtual assistant from Virtual Latinos? Utilize these five steps, straight from our in-house expert:

1. Gauge your virtual assistant needs

What tasks do you want to outsource? What skills are non-negotiable when it comes to the responsibilities you’ll give your virtual assistant? Spend some time outlining the tasks you’ll need accomplished and the skills you expect before making the call to Virtual Latinos.

First timer’s hiring tip: The most important first step is for you to make a list of all your needs. Create a simple Google Doc with the 15-30 most common tasks you or your team do on a weekly basis, the rank them from low, medium to high importance.

2. Choose the Virtual Latinos Directory or Agency

Based on your needs and your VA search needs, you can choose between utilizing the Directory or the Agency. The Directory is suggested for individuals with VA hiring experience (Less than 10% of our clients), as you are responsible for locating, interviewing, and hiring an assistant from our broader directory of qualified assistants. For individuals or small businesses without hiring experience (90%+ of our clients), we recommend utilizing the Agency; the Agency’s hiring experts handle all recruitment work, providing you with the top 3% of candidates for your needs.

3. Get the BEST VA for your needs: Let’s get to know you, set up a client interview

After a brief initial call to discuss overall pricing and needs, Virtual Latinos will schedule a more lengthy conversation at your convenience – we call it the “Client interview”. This call really gives us the opportunity to truly get to know you, your needs, goals, and the type of team member virtual assistant that will be the perfect addition to your team.

Depending on your needs, Virtual Latinos’ hiring experts will discuss your ideal virtual assistant with you at length, including your listed qualifications and company needs. Jaime himself will give suggestions based on his extensive experience as the two of you work together to determine exactly the type of virtual assistant you need.

4. Conduct interviews

If you’re experienced at hiring virtual assistants, this is when you’ll utilize the Virtual Latino Directory to locate and interview an assistant. If you’ll hire through the Agency, Virtual Latinos will dedicate hours to interviewing up to ten individuals who meet your initial needs. At the end of this process, the field will be narrowed to two or three finalists.

5. Select your assistant

In this final step, our expert Jaime will again act as your guide and VA hiring consultant, assisting you in conducting your final interview with the finalists. He’ll suggest essential questions to ask, qualifications to highlight, and more. In the end, you’ll select the finalist who most aligns with your brand identity and needs.

Virtual Latinos Can Save You Valuable Time and Money

Whether you’re inexperienced in hiring a virtual assistant or have undertaken the task in the past, the Virtual Latinos process can help you learn how to find the best English-language virtual assistants possible. Better yet, our process is built to help save costs as well as the extensive time necessary to hunt down the right assistant yourself. Contact us today and see the difference a virtual assistant from locations like Costa Rica, Honduras and Cuba can really make for a business like yours.

A Guide on How to Hire and Manage Virtual Assistants

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Looking to hire a Virtual Assistant?

Hiring virtual assistants and managing them can be really difficult to handle if you don’t establish clear guides and steps to follow for making the process run at its best.

Sure, they are cost-effective which is very convenient for your business, but, what is it that makes it tricky to handle?

Well, let’s see a few reasons:

a) You’re hiring people with different works habits
b) You’re hiring people you’ll have to manage from a distance
c) You’re hiring people you haven’t met face to face

See what I mean? But don’t worry, luckily for you, in this guide, we’ll be sharing with you 5 main practices to hire and manage your newly hired virtual assistant or virtual assistants team.

1) Do I need a virtual assistant?

In order for you to answer that question, we give some ideas on what key points to consider:

* Why do you need a virtual assistant?
You have specific tasks that you know someone could help you with, or, you have specific tasks that you know you shouldn’t be doing yourself so you can have more time to focus on your core business functions.

*Do I have the budget?
By analyzing your finances you’ll help yourself to have a clear scenario on how your costs and expenses are and see if you can incorporate hiring a virtual assistant on your annual budget. It’s better to do it that way in order for you to understand your business costs in general rather than just defining a budget every time you hire a virtual assistant.

*Where do I hire my virtual assistant from? Analyze the pros and cons to make the right decision

Here we provide just a few points to consider:

Pros – less expensive, flexible hours, you can hire them for a short amount of time if it’s just for a specific project.
Cons – different timezones, different cultural approaches, no quality of work.

After considering all of these points, you may be starting to realize why a Latino Virtual Assistant is the best option for you and what advantages a Latino Virtual Assistant has compared to other VAs from abroad.

2) What type of virtual assistant do I need?

This will be defined according to the type of tasks you want them to do. Here at Virtual Latinos, we can provide you with virtual assistants who perform many types of services.

* If you need help on tasks related to answering emails, booking trips or meetings, answering phone calls, inventories, placing orders, etc, then you’ll mostly need a General Virtual Assistant (Administrative/Executive Virtual Assistant, Customer Support virtual assistant).

* If you need help on tasks related to Digital Marketing, Video edition, Graphic Design, Sales, Real Estate, Property Management, etc, then you’ll need an Expert Virtual Assistant (Accountants/Bookkeepers, Community Managers, Digital Marketers, Content Creators (Bloggers, Copywriters), Traffickers,etc.)

3) Time to hire!

When you reach this point, this is the main question you have to ask to yourself now: Do I want to hire on my own and do all the work required to hire someone? or do I want someone else to do all the hiring process for me?

Well, that depends on many factors, but luckily for you, here at Virtual Latinos we got you covered and we offer you the two options to hire:

a) You do all the hiring process on your own by selecting and hiring the VAs from our Directory, or,
b) You can hire through our Virtual Latinos Agency and let us do all the process for you, helping you save a LOT of time with the guarantee of knowing you’ll get the best applicants for your business needs and goals.

4) Start working with your virtual assistant.

The following are the most important suggestions that we, as experts, consider are very important when starting to work with your new virtual assistant:

* Define tasks and provide training.
Now you have a new member of your team. You have to make sure they know why you hired them and what they need to do. For that, proper onboarding and training is the key. There you’ll fully explain your new VA about your project requirements, expectations, deadlines, tools you use daily for communication, time tracking, and task management among others.

* Organize / Document your Processes
In order to make things efficient, you must get used to the idea of creating documentation for your corresponding tasks’ procedures. This is done by creating SOPs (Standard Operating Procedures). SOPs gather all the information about the steps on each operation on your company that your new virtual assistant can have as a reference and part of his/her training. SOPs will help you ensure that if you or anyone in your company isn’t able to work, the company can still run as instructions are already built there for people to take over and also avoid miscommunications and failure to comply with determined procedures.

* Set up daily check-ins and a constant schedule for meetings with your virtual assistant.
This is a great tip that will make you keep your VA really in constant communication with you and from there, build, and achieve confidence and a strong work environment.

If you let your new virtual assistants know, from the beginning, that they have to communicate, then you’ll have a huge percentage of achieving a successful work routine. Our suggestion for daily communication is using an Instant Messaging tool such as Telegram or Whatsapp. In that way, you can establish that your VA checks with you when they start and when they finish their working hours and also give a brief summary of their daily progress.

Now, regarding the scheduling of meetings, we highly suggest to do them every two weeks, where you can catch up, talk about goals, strategies and also provide feedback for both of you on how you can improve. By doing this periodically, you’ll get to know your virtual assistant a lot better, both of you will get more comfortable working with each other and understanding the way you work better.

5) Make them feel valued and supported.

Besides letting your new virtual assistant know about your business, it’s time to also build trust, camaraderie, try to include them in your company’s culture just like your regular employees.

Show them that you care about their professional growth too by giving them quality projects, providing all the resources for them to perform at their best. Make payments on time. Be a trustworthy leader. Do constant follow-ups on their work so that they feel you care about how they’re doing and if you are being communicative and clear enough with what you want them to do.
Once you have done all of this, be sure that your virtual assistant will be working happy and will be willing to keep working with you and create a longterm lasting work relationship that will definitely benefit you both.

Conclusion

I know what you might be thinking right now, it might seem like a challenge to hire a virtual assistant in the beginning, right? especially if you haven’t done it before, but don’t worry, by achieving all of what we have suggested here, be sure you are all set and ready to feel confident in doing a good job on hiring and managing a virtual assistant. Just remember, everything starts with you:

  • Asking yourself, why do you need a virtual assistant? What are the key points to consider before hiring one?
  • After defining your budget for affording a virtual assistant, now you must know what type of virtual assistant you need. Remember to consider the tasks you want them to do for you.
  • Ok, you know what type of virtual assistant you’ll need, it’s time to hire!
  • You have hired your new VA, good! Now, it’s time to start working with them. Which first steps will help you start in a successful way?
  • Finally, now it’s time to know the person behind the desk, understand their needs, make them part of your company’s culture, make them feel included.

I, as the Customer / VA Success Manager here at Virtual Latinos, really see closely how everything that we’ve shared here has actually built successful work bonds while working virtually. Part of my job is to make sure you and your new VA work on this, together, make this a really growing and satisfying experience for you both. So, find out why choosing us is the best decision you can make for hiring a virtual assistant today!

10 Accounting Tasks to outsource to a Virtual Assistant

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It’s a common scenario in the small business world: The owner and staff become overwhelmed with the number of accounting tasks to be accomplished every day. Between managing cash flow, analyzing business finances, prepping for tax season, reconciling the books, and preparing for the unforeseen, there’s much accounting work to be handled—and it can quickly become overwhelming.

The truth is that this type of busy work can eventually hold your business back from accepting new clients and focusing on more important work that could bring revenue. Many companies have discovered that outsourcing accounting work to a top virtual assistant service is a cost-effective and efficient way to overcome this common obstacle.

What Are the Most Common Accounting Tasks?

Your business probably requires the completion of various daily or weekly accounting tasks to cover the many different responsibilities involved in making your company a success. You may have someone supervising your systems and analyzing information. Another employee may spend most of their day preparing statements and organizing invoices. Someone else may oversee analyzing your payroll and account books, ensuring that your online systems are accurate and secure.

All of these jobs take up valuable work hours that you could put to better use. This is where a virtual personal assistant can help.

How Can a Virtual Assistant Help?

Entrepreneurs and small business owners around the nation are finding these 10 bookkeeping duties easy to outsource to virtual assistant companies, and that doing so is economically beneficial to their businesses. Consider using a virtual assistant to ease the burden of responsibilities such as:

  1. Processing Accounts Payable. Vendor bills and invoices can pile up quickly. Keeping on top of them is essential to maintaining your reputation and keeping your business running smoothly. Hiring a virtual assistant can take this task off your hands and make sure your accounts are always organized and paid.
  2. Processing Accounts Receivable. Receiving payment from your clients is clearly a necessary duty that must be completed on time. Virtual assistants use your accounting and bookkeeping software to make sure your invoices are paid and coordinated with your financial statements.
  3. Reconciling Credit Cards and Bank Statements. Reconciling your financial records and business bank accounts is a delicate process that is essential in your bookkeeping procedures. A virtual assistant can help you to avoid any discrepancies and keep your accounts in the black.
  4. Double Checking the Accuracy of Others’ Calculations. Working with numbers is unavoidable for most of your employees at some point in their workday. Virtual assistants can go over any calculations your staff has performed to check for any small errors that could lead to large problems in the future.
  5. Payroll Management. Accuracy in processing payroll for your company is a must if you want to keep your staff happy and your books accurate. A virtual assistant can remove the worry of accurate payroll accounting and handle it on time and as needed.
  6. Paying Bills. Most businesses have overhead required to maintain operations. Paying company bills on time and in full is another tedious accounting responsibility that a virtual assistant can handle for you with ease.
  7. Preparing Financial Statements. Financial statements such as balance sheets, trial balances, and profit/loss statements are critical records to ensure your company operates at its optimal potential. A personal virtual assistant will create and archive these records for you, so they are ready for your analysis and use at any time.
  8. Numerical Data Recording. All the numbers involved in your business endeavors can seem like an enormous obstacle to track. A virtual assistant can compute, classify, and record this data and provide it to you in an easy-to-work-with format that benefits your company and eases your mind.
  9. Double-checking Transactions. With the flow of company funds out to vendors, bills, and company payroll, and into the company as revenue from the services you provide, there are bound to be occasional minor errors. A responsible virtual assistant can check and verify all the transactions your company makes to ensure accuracy and avoid any problems that could arise due to human error.
  10. Reconciling Vendor and Client Statements. Keeping track of your paid and unpaid balances, and those which are owed to you, can be easy and stress-free with a virtual assistant. A trustworthy virtual assistant can remove the worry of maintaining your reputation among vendors and collecting from your clients.

Consider Virtual Latinos: Your Connection to an Accounting Virtual Assistant

Your business can benefit from outsourcing these accounting tasks to a Virtual Latinos virtual assistant with accounting experience. Start your business on the road to greater financial success through more efficiency today. Contact Virtual Latinos to discover the steps to making this possibility a reality for your company.

10 Most Common Jobs Companies Outsource to Virtual Assistants

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If you are a busy entrepreneur or business owner who’s working hard to achieve your goals, you probably understand that outsourcing the jobs that consume crucial working hours is a viable and beneficial solution to many obstacles you face. If you want to grow your business and maximize revenue, it’s wise to consider which jobs are commonly outsourced before you take steps to hand these responsibilities over to a top virtual assistant company.

What Is Outsourcing?

The act of outsourcing jobs is basically subcontracting an outside company or person to handle certain jobs, tasks, or responsibilities. These tasks often use company time that employees and owners could use more efficiently to achieve company goals and exceed clients’ expectations.

Outsourcing doesn’t necessarily mean sending your work overseas, or offshoring, as many people think. It often involves hiring local accountants, freelancers, and even cleaning services. Virtual assistants offer other essential services that many companies need. Outsourcing consistently proves to be a cost–effective option, as many of the duties contracted save businesses from paying salaries and benefits to employees. The work can be accomplished by paying contract fees to the subcontractors for completion of duties.

What Jobs Can You Outsource?

If the idea of increasing company productivity, saving on labor costs, and providing higher quality services to your clients appeals to you, consider these 10 jobs that you can outsource to top virtual assistant companies like Virtual Latinos:

  1. Writers. If your business is paying writers to produce company web content, you may benefit from outsourcing to freelance writers. Many businesses, including newspapers and magazines, currently take advantage of outsourced writers. Virtual Latinos can connect you with a writer who offers mastery of the English language and excellent grammar skills.
  2. Personal & Executive Assistants. Hiring a virtual personal assistant is quite possibly one of the most beneficial and profitable decisions a business owner can make. From accounting and bookkeeping services to scheduling, managing emails, and answering phone calls, a virtual assistant can benefit your enterprise and cut costs in many areas.
  3. Tax Preparers. Many companies hire tax preparers via online services to handle this tedious task and ensure that they are prepared for tax time. With a client’s financial information and knowledge of tax laws, a knowledgeable virtual assistant can help you prepare your documents for tax season, saving you both time and money.
  4. Web Programmers and Designers. Bureau of Labor statistics indicate that computer programming is the job that companies most often outsource overseas. In countries like India, workers often perform these tasks for a pay rate as low as one tenth of what American workers are paid.
  5. Call Center Reps. Both inbound and outbound calling is a popular job to outsource in recent times. Companies often use this service to offer promotions, take surveys, and provide product and customer support. Virtual Latinos virtual assistant can handle your calls with the professionalism and knowledge you would expect from an in-house team member.
  6. Data entry. Data entry is a relatively simple job. It doesn’t require specific knowledge of company operations, but it often takes up valuable time and racks up company labor costs. For this reason, it is one of the most commonly outsourced jobs.
  7. Business Process Outsourcing. A very commonly outsourced job is business process outsourcing (BPO), which can include various time-consuming tasks. Accounting transactions and filing health care paperwork affect your business’ efficiency, and these jobs are often outsourced overseas. A nearshore virtual assistant who works in your same time zone can be a significant benefit to your business.
  8. Human Resources. Human Resource managers handle many tasks in any burgeoning business. In addition to hiring and onboarding, they handle employee benefits and payroll. Many third-party companies offer these services and have the knowledge and technology to do it effectively and cost-efficiently.
  9. Web Maintenance Assistants. If you need help keeping your website current and updating simple aspects of your site, paying a full-time staff member to take on this task is an unnecessary expense and use of valuable time. Outsourcing developers and designers will benefit your bottom line.
  10. Graphic Design Assistants. Many companies subcontract graphic design work to freelancers instead of hiring full-time employees to meet their graphic design needs.

Let Outsourcing Save Your Company Time and Money

As you can see, outsourcing job functions that don’t require full-time employees is an increasingly common practice. The 10 commonly outsourced jobs we’ve listed here are only a few of the possibilities that your company could hire a virtual assistant to accomplish.

A Virtual Latinos virtual assistant would be a great start to saving your company money and freeing up valuable time that you or your employees can use to increase business, completely satisfy clients, and increase company profits.

Reach out to us today and discover the benefits of nearshore outsourcing and how we can help you maximize your business’ revenues by hiring virtual assistants.

How Real Estate Investors use Virtual Assistants to Find, Contact, and Book Appointments

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Real estate investors have difficult but rewarding jobs. It’s not uncommon for real estate investors to face day-to-day challenges that can lead to missed opportunities for investments, botched renovations on real estate slated for resale, and countless problems. Fortunately, many of these issues are preventable.

One of the main challenges facing most real estate investors is simply a lack of time to handle everyday responsibilities. The average real estate investor must spend each day contacting realtors to close real estate purchases, sort through contracts, arrange inspections, manage a calendar, and handle various other personal administrative tasks. One of the best solutions for tackling all these responsibilities is to hire virtual assistants.

How a Latino Virtual Assistant Can Help a Real Estate Investor

Many successful real estate investors handle all types of responsibilities completely on their own during the early days of their careers, but few would want to return to those days. The most successful real estate investors will accredit part of their success to others, typically the assistants and other employees who help them close deals, fix up investment properties, and market their real estate effectively. Top virtual assistant services can be tremendous assets to any real estate investor of any experience level.

A virtual assistant service can help a new real estate investor save time and money when starting an investment business by handling administrative tasks. This may sound like it comes at additional cost, and it certainly does require an investment to secure the best virtual assistant services, but the payoff is well worth the expense. Most new real estate investors simply fail to realize how much time and money they spend handling administrative and marketing tasks alone.

The additional cost of hiring a dedicated virtual assistant will pay for itself in several ways, each helping real estate investors grow their business, find and flip properties faster, and forge better relationships with business partners and customers.

Benefits of Hiring a Virtual Assistant

Any real estate investor knows that this type of work requires constant attention. Some beginner real estate investors focus on one property at a time; they purchase a property at a good price, renovate the property to boost its value, and then sell it for a tidy profit. This may sound like an easy way to make money, but the whole process is very complicated; it requires consistent effort, networking with various professionals for every sale, finding the right construction crews to upgrade each property, and finally marketing an investment property and closing a sale.

A Latino virtual assistant can assist with all these moving parts, streamline the real estate investment process at every stage, and ultimately help them grow a more profitable business. The investment of hiring a virtual assistant is negligible considering the level of value they can provide. A few of the tasks a virtual assistant can perform for a real estate investor include:

Data mining and research.

Finding the right properties and making connections is a major part of growing a real estate investment business. A virtual assistant can help a real estate investor with the research end of the business, locating potential investment properties and collecting contact information from their sellers.

Communications

Real estate investment requires a great deal of phone calls, emails, and other forms of contacting business partners and other real estate professionals. A virtual assistant can ensure no conversations are lost in the shuffle.

Calendar management

Real estate investors need to regularly meet with real estate agents to tour properties for sale, arrange inspections, and meet with construction crews to oversee renovations and upgrades to investment properties. A virtual assistant can help a real estate investor keep their calendar organized.

Handle personal administrative tasks.

A virtual assistant helps ensure a real estate investor meets their personal and professional obligations on time and in full compliance with applicable laws.

There are countless benefits that come with hiring a virtual assistant. If you are a real estate agent wondering how to hire a virtual assistant for your business, look no further than Virtual Latinos.

Why Virtual Latinos?

The Virtual Latinos team understands how important it is for many real estate investors throughout the United States to break into the Latin American market across various industries. If you’re looking to expand into Mexico, El Salvador, or Costa Rica, it helps to have a virtual assistant with extensive experience working in those markets and who can communicate seamlessly with customers and partners in those areas.

Think about how a Latino virtual assistant can help you grow your real estate investment business, and contact Virtual Latinos today for more information about our affordable virtual assistant services.

Virtual Latinos: The Best, Most Affordable Virtual Assistants in the US Time Zones

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Hiring a virtual assistant can be a great choice for any small business owner, but the process of finding the right virtual assistant can be incredibly challenging. Many small business owners have struggled with bad virtual assistants due to various issues. Typically, these conflicts come down to the quality of services provided in proportion to the cost of securing those services. Many virtual assistant services simply do not provide the results small business owners expect, leading to excessive expense and serious frustrations.

When hiring a virtual assistant, business owners should carefully weigh the value of the services provided by the assistant with the cost of securing the assistant’s services. It’s also vital to consider future growth and how the virtual assistant can help small businesses succeed in the future. One small business owner ran the gauntlet of different virtual assistant services, ultimately discovering that Latino virtual assistants offer incredible value and long-term benefits that virtual assistants from America and the Philippines simply cannot match. This small business owner who invested in an American virtual assistant agency quickly discovered that the value of the services provided did not justify the high price point, and hiring this company ultimately hurt the small business’s profitability.

Common Problems With Virtual Assistants in America and the Philippines

When a small business owner chooses to invest in a virtual personal assistant, they should weigh available options for virtual assistant services carefully. Many American-based virtual assistant solutions offer decent quality work but charge very high price points. They do this because they focus on providing convenient outsourcing rather than offering true partnered service providers that want to see clients grow their businesses.

Many companies outsource their virtual assistants from overseas. The small business owner who struggled with the American agency then turned to a company in the Philippines but encountered a host of new problems. While the virtual assistant agency in the Philippines offered a much more attractive price point than the American agency, the small business owner quickly realized that the virtual assistants from the Philippines did not possess a strong understanding of North American business practices nor complete fluency in the English language. Additionally, the virtual assistant based in the Philippines worked in a vastly different time zone, resulting in many scheduling conflicts. Ultimately, these drawbacks resulted in lost productivity and cost the small business owner about as much as the more expensive American virtual assistant agency.

When a small business owner needs top virtual assistant services, it can seem challenging to find the right balance of value and price. The small business owner soon learned that where the American and Filipino virtual assistant agencies failed, a Latino virtual assistant agency could succeed.

Benefits of Working With Latino Virtual Assistants

Small businesses have a tremendous opportunity to break into international markets with the right support. The small business owner who struggled with American virtual assistants and the agency based in the Philippines eventually discovered that Latino virtual assistants offer an incredible value, balancing expert-level assistant services with an attractive price point and a host of additional advantages.

Working with a Latino virtual assistant means unfettered access to a dedicated virtual assistant accustomed to working in North American time zones. There was no need to worry about scheduling conflicts common with the agency in the Philippines, and the Latino virtual assistant provided easier access to Latin American markets like Mexico, Ecuador, and Costa Rica. The Latino virtual assistant was fluent in English and Spanish, making translation and coordination between different business partners and customers across both continents faster and more reliable.

Why Choose Virtual Latinos?

Latino virtual assistants from Virtual Latinos offer unbeatable quality. It is essential for any business owner to keep expenses as minimal as possible, but the stress of handling every day-to-day responsibility can eventually cut into productivity and profitability. The cost of hiring a Virtual Latinos virtual assistant easily pays for itself thanks to the unmatched level of value Virtual Latinos offers.

A small business owner can expand to new markets with greater confidence, reach a wider customer base thanks to Virtual Latinos’ expertise in dealing with both the American and Latin American business markets, and avoid the excess expense of hiring American virtual assistant agencies and other hassles that typically come with outsourcing assistant services overseas.
Hiring a virtual assistant for small businesses through Virtual Latinos is a cost-effective option that can streamline business operations, open the door to new markets, and increase a small business’s profitability in several ways. Contact Virtual Latinos today to learn more about the benefits of hiring a Latino virtual assistant.

California AB5 Law 2020 Labor Alternatives: Hire a Virtual Assistant From Latin America

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What Is the New 2020 California AB5 Law?

In September of 2019, California legislators passed Assembly Bill 5, effectively making it difficult for businesses to classify workers as independent contractors when it went into effect at midnight on December 31st. Lorena Gonzalez, the assemblywoman who authored the bill, says that it “seeks to eliminate exploitative permalance positions, not legitimate freelance opportunities.” She is referring to open-ended contract positions without benefits.

The bill requires employers to use an “ABC test” to determine whether workers are employees. This test classifies workers as employees if:

  1. They perform their work duties under a company’s control
  2. The work they do is integral to the company’s business
  3. The workers do not have independent enterprises in their trade

Another way to look at the ABC test is in terms of how a business can demonstrate that a worker is not an employee. If a worker is not under the control of the hiring entity, performs work that is outside the typical course of the company’s business, or is generally engaged in an independently established trade related to the work they perform for the business, they may be considered to not be an employee.

By labeling workers as employees, they become entitled to certain benefits like workers’ compensation, expense reimbursement, paid sick and family leave, minimum wage, and unemployment insurance.

Employers are also required to pay half of their employees’ Social Security Tax. Employers and freelancers alike are up-in-arms about the new legislation, as they question how this affects their work and their bottom line.

How AB5 Affects Freelancers, Contractors, and Businesses in California

If you are a Californian who makes your living through independent contract work, you likely face many questions about how the law affects you. The way in which this new law affects different types of freelancers is varied.

Freelance writers and photographers submitting more than 35 articles or photos per year to any outlet would need to be hired as employees. The fear is that many outlets will stop using freelancers to avoid non-compliance with AB5. Some companies, such as Vox Media have already dropped hundreds of freelancers. Others have already decreased the workload they give to freelance employees, so that they remain in compliance with the new bill.

Another issue with the bill is that even if companies hire former freelance workers full time, many will not be able to take the jobs. Some have physical disabilities which prevent them from taking full time work, while those who could work full time would face losing social security and other government disability benefits. Many freelance workers are well beyond the typical retirement age. Companies hiring full-time employees are not likely to select these candidates for the positions they need to fill.

Companies like Uber and Lyft provide jobs on demand without needing to offer the benefits that most part-time and full-time companies offer. These businesses have built massive networks of independent contractors who do their driving, shopping, and deliveries. Uber feels that their drivers are correctly classified as independent contractors but has also tasked company volunteers with developing new app features specific to California. These new features would allow drivers certain new abilities, like being able to see estimated trip fares and rejecting trips with no penalty.

Reaction From California Businesses

Businesses are upset about the new bill because the benefits they now must offer to former contract workers can add 30% to their labor costs. It also limits the flexibility they once enjoyed by hiring freelancers to perform many necessary tasks. Some companies, such as Uber and Lyft, are saying that their workers still qualify as independent contractors under the ABC test. They are planning to argue their case in court, stating that they will not reclassify their workers unless a judge compels them to do so.

Most businesses fear that they will see an increase in independent contractors bringing wage and hour law claims and class action suits. These claims could include meal and rest break claims, overtime, and wage statement claims, among others.

Reaction From Freelancers and Contractors

Many contract workers are suing the state of California to protect their livelihoods. Organizations that represent freelance journalists and photographers argue that AB5 limits free speech under the U.S. Constitution. The bill affects workers in industries from technology and trucking to entertainment and music. Over 5,000 interpreters and translators signed an open letter to California lawmakers, asking to remain classified as independent contractors but were denied.

The California Trucking Association sued the State of California in an attempt to prevent the application of the ABC test in the truck driving industry and challenge the AB5 law. They have been granted a temporary restraining order on the enforcement of AB5 against motor carriers until the court resolves the motion they have, along with two owner-operator co-plaintiffs for a preliminary injunction.

Virtual Assistants Are a Great Hiring Alternative

If your California business is struggling to adjust to the new changes associated with AB5, you may want to consider the option to hire virtual assistants outside of California. This alternative allows your business to work with freelancers and save money on your bottom line. You can also avoid the added costs and complications of adding staff to your payroll as part-time or full-time employees.

Remote team members save companies thousands of dollars a year on overhead expenses. General Virtual assistants take phone calls, make outgoing calls, handle scheduling duties, and perform a variety of bookkeeping tasks, which can save your company’s actual employees valuable hours that they can spend on more productive work. Virtual assistants work remotely, and oftentimes outsourcing work to one makes you their client, which saves you the trouble of payroll taxes, benefits, and fees.

The Reason Why Virtual Assistants Can Avoid Compliance With AB5

When we take a look at the way in which a company can show that a worker is “not” an employee, we find that hiring a personal virtual assistant from Latin America becomes a viable choice in filling company needs, without having to classify a worker as an employee under the new law. Since virtual assistants are not under the direct control of your company, they are essentially performing their duties under the control of a third party entity, such as Virtual Latinos. This rules out the first condition of the ABC test.

Virtual assistants also perform duties for various other companies, which is not at all related to the work they would be doing for your company. This satisfies the second marker that we can use to determine that your assistant is not an employee of your company. Last, virtual personal assistants, such as those available to your company through Virtual Latinos, are engaged in an independently established trade. The duties they perform for your company are the same ones that they perform for various other companies around the country, which classifies them as independent contractors, acting as assistants to multiple businesses besides your own. This satisfies the last part of the ABC test.

Save Your Business Money by Hiring a Virtual Assistant From Latin America

Quality personal assistants from Latin America offer a variety of services that benefit your company in a multitude of ways. Virtual Latinos virtual assistants are experienced college graduates, who are fully bilingual and prepared to meet your clerical needs. This allows your employees to accomplish important tasks, devote time to satisfying clients, and meet company goals on or ahead of schedule.

Virtual Assistants cover time-consuming tasks for your company, such as digital marketing, social media, and email blasts. They also complete online research, marketing automation, CRM management, and a host of bookkeeping tasks that can eliminate multiple full-time employees—or replace contractors who live in California.

The ways in which virtual assistants can save your company money are numerous. As they are not legally required to be labeled as employees of your company, you as a business owner are not required to invest crucial company funds in paid employee benefits. The social security tax, unemployment insurance, workers’ compensation, expense reimbursement, paid sick leave, and myriad other perks that come out of company revenues for actual employees do not have to be paid to virtual personal assistants. So, as you can see, the money your company will save over the course of a year leads to a direct increase in your business profits. Virtual Latinos can cover the tedious duties your company needs to accomplish every day, without costing you the expense of employee benefits you would need to pay in-house employees.

Let Virtual Latinos Do Your Recruiting for You

Virtual Latinos can connect you with passionate virtual assistants, allowing your company to focus on running the business efficiently. With Virtual Latinos, you will find talented and motivated workers who have completed a demanding, high-quality training program.

As a top virtual assistant hiring service, we hand pick the best applicants available after sifting through all the applications we receive. Our top applicants have the opportunity to join our US-based digital marketing and certifications programs. We offer the flexibility of hiring assistants directly with no middleman, or through our assisted hiring services. We work in countries like Mexico, Costa Rica, and Chile, which are in or close to your time zone. This eliminates confusion over deadlines and schedules.

Most importantly, we are one of the most affordable options you will find. Our virtual assistants are 40%-75% less expensive than US-based assistants, and our marketers are 30%-50% less expensive than freelance and in-house marketers in the US.

Virtual Assistants Offer an Alternative to CA Freelancers

Contact Virtual Latinos now to find out how we can meet your company’s needs and give your employees extra time to focus on your clients and help your business to grow. Best of all, our virtual assistants afford your company the opportunity to contract these duties out, with no consequence to the AB5 Law. Virtual Latinos are one of the best-kept secrets in the business world, but we would love to share our experience and quality work with you and your company.

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