Hiring Archives - Virtual Latinos

10 Accounting Tasks to outsource to a Virtual Assistant

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It’s a common scenario in the small business world: The owner and staff become overwhelmed with the number of accounting tasks to be accomplished every day. Between managing cash flow, analyzing business finances, prepping for tax season, reconciling the books, and preparing for the unforeseen, there’s much accounting work to be handled—and it can quickly become overwhelming.

The truth is that this type of busy work can eventually hold your business back from accepting new clients and focusing on more important work that could bring revenue. Many companies have discovered that outsourcing accounting work to a top virtual assistant service is a cost-effective and efficient way to overcome this common obstacle.

What Are the Most Common Accounting Tasks?

Your business probably requires the completion of various daily or weekly accounting tasks to cover the many different responsibilities involved in making your company a success. You may have someone supervising your systems and analyzing information. Another employee may spend most of their day preparing statements and organizing invoices. Someone else may oversee analyzing your payroll and account books, ensuring that your online systems are accurate and secure.

All of these jobs take up valuable work hours that you could put to better use. This is where a virtual personal assistant can help.

How Can a Virtual Assistant Help?

Entrepreneurs and small business owners around the nation are finding these 10 bookkeeping duties easy to outsource to virtual assistant companies, and that doing so is economically beneficial to their businesses. Consider using a virtual assistant to ease the burden of responsibilities such as:

  1. Processing Accounts Payable. Vendor bills and invoices can pile up quickly. Keeping on top of them is essential to maintaining your reputation and keeping your business running smoothly. Hiring a virtual assistant can take this task off your hands and make sure your accounts are always organized and paid.
  2. Processing Accounts Receivable. Receiving payment from your clients is clearly a necessary duty that must be completed on time. Virtual assistants use your accounting and bookkeeping software to make sure your invoices are paid and coordinated with your financial statements.
  3. Reconciling Credit Cards and Bank Statements. Reconciling your financial records and business bank accounts is a delicate process that is essential in your bookkeeping procedures. A virtual assistant can help you to avoid any discrepancies and keep your accounts in the black.
  4. Double Checking the Accuracy of Others’ Calculations. Working with numbers is unavoidable for most of your employees at some point in their workday. Virtual assistants can go over any calculations your staff has performed to check for any small errors that could lead to large problems in the future.
  5. Payroll Management. Accuracy in processing payroll for your company is a must if you want to keep your staff happy and your books accurate. A virtual assistant can remove the worry of accurate payroll accounting and handle it on time and as needed.
  6. Paying Bills. Most businesses have overhead required to maintain operations. Paying company bills on time and in full is another tedious accounting responsibility that a virtual assistant can handle for you with ease.
  7. Preparing Financial Statements. Financial statements such as balance sheets, trial balances, and profit/loss statements are critical records to ensure your company operates at its optimal potential. A personal virtual assistant will create and archive these records for you, so they are ready for your analysis and use at any time.
  8. Numerical Data Recording. All the numbers involved in your business endeavors can seem like an enormous obstacle to track. A virtual assistant can compute, classify, and record this data and provide it to you in an easy-to-work-with format that benefits your company and eases your mind.
  9. Double-checking Transactions. With the flow of company funds out to vendors, bills, and company payroll, and into the company as revenue from the services you provide, there are bound to be occasional minor errors. A responsible virtual assistant can check and verify all the transactions your company makes to ensure accuracy and avoid any problems that could arise due to human error.
  10. Reconciling Vendor and Client Statements. Keeping track of your paid and unpaid balances, and those which are owed to you, can be easy and stress-free with a virtual assistant. A trustworthy virtual assistant can remove the worry of maintaining your reputation among vendors and collecting from your clients.

Consider Virtual Latinos: Your Connection to an Accounting Virtual Assistant

Your business can benefit from outsourcing these accounting tasks to a Virtual Latinos virtual assistant with accounting experience. Start your business on the road to greater financial success through more efficiency today. Contact Virtual Latinos to discover the steps to making this possibility a reality for your company.

10 Most Common Jobs Companies Outsource to Virtual Assistants

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If you are a busy entrepreneur or business owner who’s working hard to achieve your goals, you probably understand that outsourcing the jobs that consume crucial working hours is a viable and beneficial solution to many obstacles you face. If you want to grow your business and maximize revenue, it’s wise to consider which jobs are commonly outsourced before you take steps to hand these responsibilities over to a top virtual assistant company.

What Is Outsourcing?

The act of outsourcing jobs is basically subcontracting an outside company or person to handle certain jobs, tasks, or responsibilities. These tasks often use company time that employees and owners could use more efficiently to achieve company goals and exceed clients’ expectations.

Outsourcing doesn’t necessarily mean sending your work overseas, or offshoring, as many people think. It often involves hiring local accountants, freelancers, and even cleaning services. Virtual assistants offer other essential services that many companies need. Outsourcing consistently proves to be a cost–effective option, as many of the duties contracted save businesses from paying salaries and benefits to employees. The work can be accomplished by paying contract fees to the subcontractors for completion of duties.

What Jobs Can You Outsource?

If the idea of increasing company productivity, saving on labor costs, and providing higher quality services to your clients appeals to you, consider these 10 jobs that you can outsource to top virtual assistant companies like Virtual Latinos:

  1. Writers. If your business is paying writers to produce company web content, you may benefit from outsourcing to freelance writers. Many businesses, including newspapers and magazines, currently take advantage of outsourced writers. Virtual Latinos can connect you with a writer who offers mastery of the English language and excellent grammar skills.
  2. Personal & Executive Assistants. Hiring a virtual personal assistant is quite possibly one of the most beneficial and profitable decisions a business owner can make. From accounting and bookkeeping services to scheduling, managing emails, and answering phone calls, a virtual assistant can benefit your enterprise and cut costs in many areas.
  3. Tax Preparers. Many companies hire tax preparers via online services to handle this tedious task and ensure that they are prepared for tax time. With a client’s financial information and knowledge of tax laws, a knowledgeable virtual assistant can help you prepare your documents for tax season, saving you both time and money.
  4. Web Programmers and Designers. Bureau of Labor statistics indicate that computer programming is the job that companies most often outsource overseas. In countries like India, workers often perform these tasks for a pay rate as low as one tenth of what American workers are paid.
  5. Call Center Reps. Both inbound and outbound calling is a popular job to outsource in recent times. Companies often use this service to offer promotions, take surveys, and provide product and customer support. Virtual Latinos virtual assistant can handle your calls with the professionalism and knowledge you would expect from an in-house team member.
  6. Data entry. Data entry is a relatively simple job. It doesn’t require specific knowledge of company operations, but it often takes up valuable time and racks up company labor costs. For this reason, it is one of the most commonly outsourced jobs.
  7. Business Process Outsourcing. A very commonly outsourced job is business process outsourcing (BPO), which can include various time-consuming tasks. Accounting transactions and filing health care paperwork affect your business’ efficiency, and these jobs are often outsourced overseas. A nearshore virtual assistant who works in your same time zone can be a significant benefit to your business.
  8. Human Resources. Human Resource managers handle many tasks in any burgeoning business. In addition to hiring and onboarding, they handle employee benefits and payroll. Many third-party companies offer these services and have the knowledge and technology to do it effectively and cost-efficiently.
  9. Web Maintenance Assistants. If you need help keeping your website current and updating simple aspects of your site, paying a full-time staff member to take on this task is an unnecessary expense and use of valuable time. Outsourcing developers and designers will benefit your bottom line.
  10. Graphic Design Assistants. Many companies subcontract graphic design work to freelancers instead of hiring full-time employees to meet their graphic design needs.

Let Outsourcing Save Your Company Time and Money

As you can see, outsourcing job functions that don’t require full-time employees is an increasingly common practice. The 10 commonly outsourced jobs we’ve listed here are only a few of the possibilities that your company could hire a virtual assistant to accomplish.

A Virtual Latinos virtual assistant would be a great start to saving your company money and freeing up valuable time that you or your employees can use to increase business, completely satisfy clients, and increase company profits.

Reach out to us today and discover the benefits of nearshore outsourcing and how we can help you maximize your business’ revenues by hiring virtual assistants.

How Real Estate Investors use Virtual Assistants to Find, Contact, and Book Appointments

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Real estate investors have difficult but rewarding jobs. It’s not uncommon for real estate investors to face day-to-day challenges that can lead to missed opportunities for investments, botched renovations on real estate slated for resale, and countless problems. Fortunately, many of these issues are preventable.

One of the main challenges facing most real estate investors is simply a lack of time to handle everyday responsibilities. The average real estate investor must spend each day contacting realtors to close real estate purchases, sort through contracts, arrange inspections, manage a calendar, and handle various other personal administrative tasks. One of the best solutions for tackling all these responsibilities is to hire virtual assistants.

How a Latino Virtual Assistant Can Help a Real Estate Investor

Many successful real estate investors handle all types of responsibilities completely on their own during the early days of their careers, but few would want to return to those days. The most successful real estate investors will accredit part of their success to others, typically the assistants and other employees who help them close deals, fix up investment properties, and market their real estate effectively. Top virtual assistant services can be tremendous assets to any real estate investor of any experience level.

A virtual assistant service can help a new real estate investor save time and money when starting an investment business by handling administrative tasks. This may sound like it comes at additional cost, and it certainly does require an investment to secure the best virtual assistant services, but the payoff is well worth the expense. Most new real estate investors simply fail to realize how much time and money they spend handling administrative and marketing tasks alone.

The additional cost of hiring a dedicated virtual assistant will pay for itself in several ways, each helping real estate investors grow their business, find and flip properties faster, and forge better relationships with business partners and customers.

Benefits of Hiring a Virtual Assistant

Any real estate investor knows that this type of work requires constant attention. Some beginner real estate investors focus on one property at a time; they purchase a property at a good price, renovate the property to boost its value, and then sell it for a tidy profit. This may sound like an easy way to make money, but the whole process is very complicated; it requires consistent effort, networking with various professionals for every sale, finding the right construction crews to upgrade each property, and finally marketing an investment property and closing a sale.

A Latino virtual assistant can assist with all these moving parts, streamline the real estate investment process at every stage, and ultimately help them grow a more profitable business. The investment of hiring a virtual assistant is negligible considering the level of value they can provide. A few of the tasks a virtual assistant can perform for a real estate investor include:

Data mining and research.

Finding the right properties and making connections is a major part of growing a real estate investment business. A virtual assistant can help a real estate investor with the research end of the business, locating potential investment properties and collecting contact information from their sellers.

Communications

Real estate investment requires a great deal of phone calls, emails, and other forms of contacting business partners and other real estate professionals. A virtual assistant can ensure no conversations are lost in the shuffle.

Calendar management

Real estate investors need to regularly meet with real estate agents to tour properties for sale, arrange inspections, and meet with construction crews to oversee renovations and upgrades to investment properties. A virtual assistant can help a real estate investor keep their calendar organized.

Handle personal administrative tasks.

A virtual assistant helps ensure a real estate investor meets their personal and professional obligations on time and in full compliance with applicable laws.

There are countless benefits that come with hiring a virtual assistant. If you are a real estate agent wondering how to hire a virtual assistant for your business, look no further than Virtual Latinos.

Why Virtual Latinos?

The Virtual Latinos team understands how important it is for many real estate investors throughout the United States to break into the Latin American market across various industries. If you’re looking to expand into Mexico, El Salvador, or Costa Rica, it helps to have a virtual assistant with extensive experience working in those markets and who can communicate seamlessly with customers and partners in those areas.

Think about how a Latino virtual assistant can help you grow your real estate investment business, and contact Virtual Latinos today for more information about our affordable virtual assistant services.

Virtual Latinos: The Best, Most Affordable Virtual Assistants in the US Time Zones

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Hiring a virtual assistant can be a great choice for any small business owner, but the process of finding the right virtual assistant can be incredibly challenging. Many small business owners have struggled with bad virtual assistants due to various issues. Typically, these conflicts come down to the quality of services provided in proportion to the cost of securing those services. Many virtual assistant services simply do not provide the results small business owners expect, leading to excessive expense and serious frustrations.

When hiring a virtual assistant, business owners should carefully weigh the value of the services provided by the assistant with the cost of securing the assistant’s services. It’s also vital to consider future growth and how the virtual assistant can help small businesses succeed in the future. One small business owner ran the gauntlet of different virtual assistant services, ultimately discovering that Latino virtual assistants offer incredible value and long-term benefits that virtual assistants from America and the Philippines simply cannot match. This small business owner who invested in an American virtual assistant agency quickly discovered that the value of the services provided did not justify the high price point, and hiring this company ultimately hurt the small business’s profitability.

Common Problems With Virtual Assistants in America and the Philippines

When a small business owner chooses to invest in a virtual personal assistant, they should weigh available options for virtual assistant services carefully. Many American-based virtual assistant solutions offer decent quality work but charge very high price points. They do this because they focus on providing convenient outsourcing rather than offering true partnered service providers that want to see clients grow their businesses.

Many companies outsource their virtual assistants from overseas. The small business owner who struggled with the American agency then turned to a company in the Philippines but encountered a host of new problems. While the virtual assistant agency in the Philippines offered a much more attractive price point than the American agency, the small business owner quickly realized that the virtual assistants from the Philippines did not possess a strong understanding of North American business practices nor complete fluency in the English language. Additionally, the virtual assistant based in the Philippines worked in a vastly different time zone, resulting in many scheduling conflicts. Ultimately, these drawbacks resulted in lost productivity and cost the small business owner about as much as the more expensive American virtual assistant agency.

When a small business owner needs top virtual assistant services, it can seem challenging to find the right balance of value and price. The small business owner soon learned that where the American and Filipino virtual assistant agencies failed, a Latino virtual assistant agency could succeed.

Benefits of Working With Latino Virtual Assistants

Small businesses have a tremendous opportunity to break into international markets with the right support. The small business owner who struggled with American virtual assistants and the agency based in the Philippines eventually discovered that Latino virtual assistants offer an incredible value, balancing expert-level assistant services with an attractive price point and a host of additional advantages.

Working with a Latino virtual assistant means unfettered access to a dedicated virtual assistant accustomed to working in North American time zones. There was no need to worry about scheduling conflicts common with the agency in the Philippines, and the Latino virtual assistant provided easier access to Latin American markets like Mexico, Ecuador, and Costa Rica. The Latino virtual assistant was fluent in English and Spanish, making translation and coordination between different business partners and customers across both continents faster and more reliable.

Why Choose Virtual Latinos?

Latino virtual assistants from Virtual Latinos offer unbeatable quality. It is essential for any business owner to keep expenses as minimal as possible, but the stress of handling every day-to-day responsibility can eventually cut into productivity and profitability. The cost of hiring a Virtual Latinos virtual assistant easily pays for itself thanks to the unmatched level of value Virtual Latinos offers.

A small business owner can expand to new markets with greater confidence, reach a wider customer base thanks to Virtual Latinos’ expertise in dealing with both the American and Latin American business markets, and avoid the excess expense of hiring American virtual assistant agencies and other hassles that typically come with outsourcing assistant services overseas.
Hiring a virtual assistant for small businesses through Virtual Latinos is a cost-effective option that can streamline business operations, open the door to new markets, and increase a small business’s profitability in several ways. Contact Virtual Latinos today to learn more about the benefits of hiring a Latino virtual assistant.

California AB5 Law 2020 Labor Alternatives: Hire a Virtual Assistant From Latin America

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What Is the New 2020 California AB5 Law?

In September of 2019, California legislators passed Assembly Bill 5, effectively making it difficult for businesses to classify workers as independent contractors when it went into effect at midnight on December 31st. Lorena Gonzalez, the assemblywoman who authored the bill, says that it “seeks to eliminate exploitative permalance positions, not legitimate freelance opportunities.” She is referring to open-ended contract positions without benefits.

The bill requires employers to use an “ABC test” to determine whether workers are employees. This test classifies workers as employees if:

  1. They perform their work duties under a company’s control
  2. The work they do is integral to the company’s business
  3. The workers do not have independent enterprises in their trade

Another way to look at the ABC test is in terms of how a business can demonstrate that a worker is not an employee. If a worker is not under the control of the hiring entity, performs work that is outside the typical course of the company’s business, or is generally engaged in an independently established trade related to the work they perform for the business, they may be considered to not be an employee.

By labeling workers as employees, they become entitled to certain benefits like workers’ compensation, expense reimbursement, paid sick and family leave, minimum wage, and unemployment insurance.

Employers are also required to pay half of their employees’ Social Security Tax. Employers and freelancers alike are up-in-arms about the new legislation, as they question how this affects their work and their bottom line.

How AB5 Affects Freelancers, Contractors, and Businesses in California

If you are a Californian who makes your living through independent contract work, you likely face many questions about how the law affects you. The way in which this new law affects different types of freelancers is varied.

Freelance writers and photographers submitting more than 35 articles or photos per year to any outlet would need to be hired as employees. The fear is that many outlets will stop using freelancers to avoid non-compliance with AB5. Some companies, such as Vox Media have already dropped hundreds of freelancers. Others have already decreased the workload they give to freelance employees, so that they remain in compliance with the new bill.

Another issue with the bill is that even if companies hire former freelance workers full time, many will not be able to take the jobs. Some have physical disabilities which prevent them from taking full time work, while those who could work full time would face losing social security and other government disability benefits. Many freelance workers are well beyond the typical retirement age. Companies hiring full-time employees are not likely to select these candidates for the positions they need to fill.

Companies like Uber and Lyft provide jobs on demand without needing to offer the benefits that most part-time and full-time companies offer. These businesses have built massive networks of independent contractors who do their driving, shopping, and deliveries. Uber feels that their drivers are correctly classified as independent contractors but has also tasked company volunteers with developing new app features specific to California. These new features would allow drivers certain new abilities, like being able to see estimated trip fares and rejecting trips with no penalty.

Reaction From California Businesses

Businesses are upset about the new bill because the benefits they now must offer to former contract workers can add 30% to their labor costs. It also limits the flexibility they once enjoyed by hiring freelancers to perform many necessary tasks. Some companies, such as Uber and Lyft, are saying that their workers still qualify as independent contractors under the ABC test. They are planning to argue their case in court, stating that they will not reclassify their workers unless a judge compels them to do so.

Most businesses fear that they will see an increase in independent contractors bringing wage and hour law claims and class action suits. These claims could include meal and rest break claims, overtime, and wage statement claims, among others.

Reaction From Freelancers and Contractors

Many contract workers are suing the state of California to protect their livelihoods. Organizations that represent freelance journalists and photographers argue that AB5 limits free speech under the U.S. Constitution. The bill affects workers in industries from technology and trucking to entertainment and music. Over 5,000 interpreters and translators signed an open letter to California lawmakers, asking to remain classified as independent contractors but were denied.

The California Trucking Association sued the State of California in an attempt to prevent the application of the ABC test in the truck driving industry and challenge the AB5 law. They have been granted a temporary restraining order on the enforcement of AB5 against motor carriers until the court resolves the motion they have, along with two owner-operator co-plaintiffs for a preliminary injunction.

Virtual Assistants Are a Great Hiring Alternative

If your California business is struggling to adjust to the new changes associated with AB5, you may want to consider the option to hire virtual assistants outside of California. This alternative allows your business to work with freelancers and save money on your bottom line. You can also avoid the added costs and complications of adding staff to your payroll as part-time or full-time employees.

Remote team members save companies thousands of dollars a year on overhead expenses. General Virtual assistants take phone calls, make outgoing calls, handle scheduling duties, and perform a variety of bookkeeping tasks, which can save your company’s actual employees valuable hours that they can spend on more productive work. Virtual assistants work remotely, and oftentimes outsourcing work to one makes you their client, which saves you the trouble of payroll taxes, benefits, and fees.

The Reason Why Virtual Assistants Can Avoid Compliance With AB5

When we take a look at the way in which a company can show that a worker is “not” an employee, we find that hiring a personal virtual assistant from Latin America becomes a viable choice in filling company needs, without having to classify a worker as an employee under the new law. Since virtual assistants are not under the direct control of your company, they are essentially performing their duties under the control of a third party entity, such as Virtual Latinos. This rules out the first condition of the ABC test.

Virtual assistants also perform duties for various other companies, which is not at all related to the work they would be doing for your company. This satisfies the second marker that we can use to determine that your assistant is not an employee of your company. Last, virtual personal assistants, such as those available to your company through Virtual Latinos, are engaged in an independently established trade. The duties they perform for your company are the same ones that they perform for various other companies around the country, which classifies them as independent contractors, acting as assistants to multiple businesses besides your own. This satisfies the last part of the ABC test.

Save Your Business Money by Hiring a Virtual Assistant From Latin America

Quality personal assistants from Latin America offer a variety of services that benefit your company in a multitude of ways. Virtual Latinos virtual assistants are experienced college graduates, who are fully bilingual and prepared to meet your clerical needs. This allows your employees to accomplish important tasks, devote time to satisfying clients, and meet company goals on or ahead of schedule.

Virtual Assistants cover time-consuming tasks for your company, such as digital marketing, social media, and email blasts. They also complete online research, marketing automation, CRM management, and a host of bookkeeping tasks that can eliminate multiple full-time employees—or replace contractors who live in California.

The ways in which virtual assistants can save your company money are numerous. As they are not legally required to be labeled as employees of your company, you as a business owner are not required to invest crucial company funds in paid employee benefits. The social security tax, unemployment insurance, workers’ compensation, expense reimbursement, paid sick leave, and myriad other perks that come out of company revenues for actual employees do not have to be paid to virtual personal assistants. So, as you can see, the money your company will save over the course of a year leads to a direct increase in your business profits. Virtual Latinos can cover the tedious duties your company needs to accomplish every day, without costing you the expense of employee benefits you would need to pay in-house employees.

Let Virtual Latinos Do Your Recruiting for You

Virtual Latinos can connect you with passionate virtual assistants, allowing your company to focus on running the business efficiently. With Virtual Latinos, you will find talented and motivated workers who have completed a demanding, high-quality training program.

As a top virtual assistant hiring service, we hand pick the best applicants available after sifting through all the applications we receive. Our top applicants have the opportunity to join our US-based digital marketing and certifications programs. We offer the flexibility of hiring assistants directly with no middleman, or through our assisted hiring services. We work in countries like Mexico, Costa Rica, and Chile, which are in or close to your time zone. This eliminates confusion over deadlines and schedules.

Most importantly, we are one of the most affordable options you will find. Our virtual assistants are 40%-75% less expensive than US-based assistants, and our marketers are 30%-50% less expensive than freelance and in-house marketers in the US.

Virtual Assistants Offer an Alternative to CA Freelancers

Contact Virtual Latinos now to find out how we can meet your company’s needs and give your employees extra time to focus on your clients and help your business to grow. Best of all, our virtual assistants afford your company the opportunity to contract these duties out, with no consequence to the AB5 Law. Virtual Latinos are one of the best-kept secrets in the business world, but we would love to share our experience and quality work with you and your company.

10 Ways a Latin American Virtual Marketer Can Grow Your Marketing Agency

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Marketing agencies are some of the busiest businesses in the world. Modern marketing is an incredibly fast-paced field. Many agencies struggle to balance their day-to-day responsibilities. The average marketing agency will handle all types of promotional services for its clients, including marketing campaign planning and management, branding, visual design, social media marketing, and much more. Not only do marketing agencies need to handle all these tasks quickly and efficiently on a consistent basis, but they must also connect with new clients and provide excellent results to current ones.

Top virtual assistant companies can be tremendous assets to modern marketing agencies for several reasons. It can be incredibly stressful for even experienced marketing professionals to keep track of their day-to-day obligations while delivering stellar results to their clients and finding new ones. If your agency has struggled to meet a demanding client’s expectations due to overwhelming administrative tasks and countless obligations on strict timetables, hiring a virtual assistant can make a significant positive difference in your business outcomes.

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Hire a Virtual Assistant for Customer Support, Cold Calling, and Follow-Ups

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Sales is a demanding field, no matter what industry it is in. It’s not uncommon for a high-performing sales team to become so bogged down with administrative tasks and housekeeping issues that they lose time that should have been spent actually selling. Sales teams should consider the value that top virtual assistant services can provide.

The right virtual assistant can lighten the burden of administrative tasks so sales teams can focus on selling their products and services.

What Can a Virtual Assistant Do?

A virtual assistant can provide all the services a sales team would expect from a typical office assistant, but the virtual assistant provides these services remotely. Thanks to the internet and the speed of digital communication, telecommuting is more popular than ever. Companies can retain top talent from a much wider pool of international candidates thanks to remote work. A sales virtual assistant will have the experience necessary to understand a sales team’s needs and address them appropriately.

Many virtual assistant companies in the US offer remote services, but they tend to charge exorbitant prices for these services. Overseas virtual assistant companies may offer more attractive prices, but sales teams that rely on virtual assistants from the Philippines or other overseas nations often contend with time zone conflicts, language barriers, and unfamiliarity with the North American business landscape.

What It Means to Hire Virtual Assistants

A Latin American virtual assistant offers the best of both worlds. Virtual Latinos offers virtual assistant services that rival most American companies in terms of quality and outshine overseas companies in terms of price. To boost your team’s sales performance with a valuable investment, consider some of the ways a virtual assistant can assist your sales team:

  • Your virtual assistant can build expense reports, helping you track your operational expenses without sacrificing time your sales team could spend actually selling.
  • A virtual assistant can handle scheduling, manage your sales team’s calendar, and book required appointments.
  • Virtual assistants can handle your customer relationship management software, allowing your team to easily track relationships with all your clients.
  • A virtual assistant can take care of cold calls and also act as a receptionist for your sales team so no customer call goes unanswered.
  • Virtual assistants are experienced with demanding research, helping a sales team break into new markets more efficiently.

These are only a few examples of the benefits a virtual assistant can provide to a professional sales team. If you decide to find a virtual assistant to shoulder the administrative tasks that keep your salespeople from actually selling, you should have a functional plan for leveraging your new virtual assistant to maximum effect.

Steps for Increasing Sales With a Virtual Assistant

Increasing sales should be a top goal for any sales team. A virtual assistant can be a tremendous asset in this effort, but it’s important to follow the right steps when it comes to increasing sales with a virtual assistant:

1. Determine your needs. Before you hire a virtual assistant, determine what you expect the virtual assistant to handle.

2. Assess your budget. Find out how much your team can afford to spend on a virtual assistant. It’s essential to get a good return on the money you invest.

3. Find the best virtual assistant. Many virtual assistant companies exist all over the world. Each offers different services and different price points. Virtual Latinos offers vetted professionals, English proficient and in the same timezone. Contact us, and we will find the best for your needs.

4. Train your new assistant. Once you hire a virtual assistant, conduct an onboarding process and make sure the assistant knows their role and responsibilities within your sales team.

5. Delegate administrative responsibilities. The primary function of your new virtual assistant should be to assume administrative responsibilities so your salespeople can focus on selling.

6. Treat your new assistant as an employee. You will get the most value out of your virtual assistant if you welcome them as if they are part of your in-house team.

7. Enjoy higher sales. A dedicated virtual assistant takes the pressure off your sales team so they can perform better, lightens the burden of your administrative responsibilities, and can ultimately boost your profitability.

These steps will help you ensure your sales team gets the maximum possible value out of your new virtual assistant.

Why Work With Virtual Latinos?

If your sales team has designs to break into markets in Central and South America like Mexico, El Salvador, or Costa Rica, a virtual assistant with experience working in both North America and Latin America can be a tremendous asset. Virtual Latinos offers cost-effective virtual assistant services to sales teams across the U.S., offering time zone alignment, language fluency, and expert-level sales support services. Contact us today to learn more about how a Virtual Latinos virtual assistant can help you boost your sales performance.

Experienced Virtual Assistants: Our VAs have worked with big US Companies

Many of the Virtual Latinos VAs from Central America have previously worked in big call centers – where they worked for big US companies like AT&T, Verizon, Comcast, and many others. They have received training in cold sales, lead generation, customer service, and many other tasks and know how to work for US companies.

Top 30 Tasks to Outsource to a Virtual Assistant in 2020

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Business owners in every industry face countless concerns every day. Handling customer relationships, building a strong internal team, cultivating solid business connections, marketing, payroll, and so many other things require time, attention, and resources. For example, the average small business owner will take on many tasks to get a new business up and running. This can be exhausting for any business owner. One of the best ways to overcome this stress is to find a virtual assistant.

Virtual Assistants Can Lighten the Load for a Business Owner

If you have struggled to handle the myriad concerns that come with building a business, virtual assistant companies like Virtual Latinos can be fantastic assets that lighten your burden and allow you more flexibility to build your company with top virtual assistant services. If you’re overworked, you may be costing your company money in lost productivity.

Virtual Assistants Can Assist With Business Communication Tasks 

When small business owners hire virtual assistants, they can start delegating these tasks to ensure timely completion and the consistent attention they require. Some of the business communication tasks most commonly outsourced to virtual assistant services include:

  1. Scheduling meetings and appointments
  2. Prioritizing your emails, responding to emails, setting up email filtering, and weeding out spam email or other unimportant emails
  3. Posting job ads, fielding job applicants, recruiting other team members, and preparing training manuals for new staff members.
  4. Attending webinars and reporting back to you
  5. Creating, launching, and maintaining email marketing campaigns
  6. Sending thank you cards and invitations
  7. Liaising between you and other team members
  8. Participating in online discussion board conversations, acting as your brand expert, and establishing professional connections.

These are just a few of the possible ways your virtual personal assistant can help with your daily business-critical tasks.

Allow Your Virtual Assistant to Help With Content Management

A marketing virtual assistant can be a tremendous asset to any business owner struggling with content development. Many business owners have found greater success with their content marketing strategies by investing in virtual assistants and delegating content-related tasks to them, such as:

9. Handling social media updates and responses.
10. Creating and maintaining a content calendar to schedule and post content.
11. Writing and editing blog posts, press releases, and other published content.
12. Conducting online research, analyzing consumer and customer trends,
and increasing SEO impact with keyword research.
13. Bringing more people to the business website by implementing sound SEO strategies.
14. Examining competitors and developing content that capitalizes on market trends.
15. Creating graphs from spreadsheets and presentations for team members and clients.

Virtual assistants can assist with content management in countless ways, but their capabilities do not end there. The best virtual assistant services can also handle various personal and administrative tasks for business owners.

Delegate Administrative and Personal Tasks to Your Virtual Assistant

Many business owners focus so much on the nuts and bolts of running their companies that their personal obligations may fall to the backburner. A virtual personal assistant or virtual admin assistant can assist with these tasks and offer relief in some surprising ways, including:

16. Organizing your calendar and creating and maintaining your everyday to-do list.
17. Purchasing items for personal or business use.
18. Conducting basic data entry.
19. Helping with sales tasks
20. Helping with financial management, paying bills, setting up automatic payments, and managing bookkeeping.
21. Organizing files, building databases, and creating basic reports.
22. Analyzing performance statistics and results.
23. Prepping for meetings and recording meeting minutes.
24. Transcribing messages or other deliverables.
25. Conducting travel research and booking travel arrangements.

Business owners won’t need to worry about neglecting their personal obligations or handling too many administrative tasks at once when they invest in top virtual assistant services.

Virtual Assistants Can Assist With Customer-Facing Tasks 

Of course, one of the best benefits of hiring a virtual assistant is ensuring better customer experiences. Virtual assistants can help accomplish this in many ways, such as:

26. Creating, sending, and tracking invoices.
27. Representing your brand.
28. Gathering customer feedback.
29. Answering phones.
30. Engaging with potential and current clients on social media.

If you’re a business owner feeling overwhelmed by the sheer number of daily tasks you must complete to keep your business running, stop trying to handle everything yourself and delegate some of these tasks to a dedicated virtual assistant.

Take Advantage of Virtual Assistant Services to Grow Your Business

Stop losing productivity due to spreading yourself too thin and hire a virtual assistant from Virtual Latinos for a cost-effective and reliable addition to your team. Our virtual assistants are bilingual and very familiar with working in the US as well as Latin American markets like Costa Rica, Mexico, and El Salvador. Contact Virtual Latinos today to learn more about our online virtual assistant services for business owners today.

4 Ways Latin Virtual Assistants Can Help Nonprofit Organizations

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Can a Virtual Assistant Make Your Days More Efficient?

How A Virtual Assistant Can Help You Manage Your Busy Workdays
Non-profit work is a demanding position. From seeking funding opportunities that further your mission and vision to preparing budgets and presentations for board meetings, non-profit project directors often find themselves wearing multiple hats. The virtue of the field, especially with budget constraints, often requires non-profit workers to serve as CEO, accountant, professional writer, and HR expert on the same day. What if there were a more efficient way to manage your daily operations, so you could focus on reaching more people in need? A Latin Virtual Assistant can help.

1. Streamline Your Funding Processes

Anyone working in the non-profit sector knows that steady funding from diverse sources is essential to the growth of the mission and even helping fund employee payroll. Virtual assistant companies can help, for example, by keeping in touch with both individual donors and funding organizations. Your virtual assistant can even generate new leads by creating content that speaks to your current and potential donors. Why not use one to draft your next fundraising letter or even help you design and execute your next giving campaign?

2. Save Money on Payroll

Non-profits already contend with shrinking budgets and little financial wiggle room, so the idea of hiring a virtual assistant might raise some eyebrows. However, a virtual assistant can actually help your company save money by outsourcing necessary work and saving on employee taxes and benefits. With a virtual assistant from Latin America by your side, you can find the expertise you need starting at $5 US an hour. Best of all, you don’t have to worry about payroll, workers’ compensation, or insurance.

3. Improve Exposure to Your Mission

The best virtual assistant knows not only how to streamline your business processes, but also how to improve your brand awareness. As a 501 (c)(3), you know the amount of passion, vision, and drive it takes to improve your community. Does that passion and dedication translate to your potential and current donors? A marketing virtual assistant can work to promote your non-profit’s brand online and in the community.

For example, a VA can produce optimized content for your blog that keeps your community in touch with your campaigns and needs. You can connect a person in need with your services, as well as tell stories about community members your organization has impacted, compelling donors to further your mission. Best of all, a virtual assistant can coordinate all your content across multiple channels, including social media.

All nonprofits have compelling stories to share. However, sometimes nonprofit directors are so close to the mission they do not know how to explain their work adequately to their audience. A virtual assistant can work to translate your passion into vignettes that allow the public to see how you make a difference in the lives of others every day. Our Latino virtual assistants can create and disseminate professional graphics, narrative blog posts, and more. Best of all, they can also upload the content for you based on your preferred calendar, so you can focus on what’s most important.

Review from a Non-Profit Virtual Latinos Client:
“Virtual Latinos brings you the best of the best, we really get a chance to lay out our dreams and goals to our virtual employee, and watch these brilliant people express themselves… Jaime and the team are always there for you.”
-Tete Henriksen from Surround Sound Love

4. Engage With Social Media

In today’s technology-rich climate, a presence on social media is essential. Regular social updates are a crucial aspect of donor attention and retention, and that trend doesn’t seem to be changing any time soon. A VA can create social media content that ties in seamlessly with your other communications and overarching digital strategy.

Don’t have a digital strategy? Our virtual assistants can help with that, too. A virtual assistant can help you determine your primary goals for digital; for example, is it community engagement? Building your brand and solidifying its reputation? Recruiting participants to your programs? Fundraising? Once you determine your objectives, your VA can create and schedule social media postings. Aside from maintaining connections with current and potential donors, your postings could help align people in need with your work.

Nonprofits are made up of dedicated teams of individuals united by a common goal: to make a difference in their communities. Virtual assistants can help alleviate the burden of managing everyday business processes and allow more time for grassroots work. Latino Virtual Assistants can help with content creation and management, scheduling, and even social media marketing. You’ll save time and money on things like payroll, benefits, and insurance.


Help your Non-Profit, Hire a Virtual Assistant

Our Latino Virtual Assistants come from many different countries like Mexico, Chile, and Guatemala. Wherever your non-profit mission takes you, Virtual Latinos can help you get there.
Our virtual assistants are college-educated and skilled. We can take on different aspects of running your non-profit, from digital strategy to copywriting. Learn more about us and what makes us different.

How to Boost Your SEO With the Help of a Virtual Assistant

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4 Reasons to Hire Virtual Assistants for Small Business SEO

Search engine optimization (SEO) is a necessity for any modern business of any size. However, many small business owners struggle to keep up with the tasks necessary to ensure their businesses keep running, such as hiring new employees and training them, tracking inventory, establishing business contacts, and much more. It can be easy for a small business owner to neglect the importance of SEO. Others don’t want to neglect it; they are just unable to dedicate the necessary time and effort into ensuring the business website continues to rank well in search engine results.

How Can Virtual Assistants Help With SEO?

The average small business owner typically wears many different hats during the initial phases of getting a company off the ground. For example, a business owner may handle both the customer-facing side of a business as well as administrative tasks behind the scenes like payroll, paying bills, managing inventory, and cultivating strong relationships with vendors and service providers.

A business owner may have some grasp of SEO and its role in modern digital marketing but simply does not have the time or energy to take on yet another business-critical task with the attention it deserves. They want their businesses to rank well in search engines. One of their best options may be to hire virtual assistants.

Consistent Attention and Effort Are Crucial

Modern SEO requires constant effort and attention; it is not something you configure once and forget about as search engine algorithms and customer behaviors are constantly evolving. Successful SEO for small business hinges on capturing a local market by ensuring relevant searches always lead customers to the business and a small business virtual assistant can be a tremendous asset in this effort by taking SEO-related tasks off a small business owner’s plate so the owner can focus on growing the business.

Delegate Your SEO Tasks to a Virtual Assistant

Most virtual assistant companies offer virtual assistants capable of handling a wide range of services that can alleviate the stress of running a business. Small business owners can delegate tasks accordingly to the virtual assistants they hire, including some of the basic but essential parts of crafting successful SEO strategies. A virtual personal assistant can lighten the load on a small business owner by completing various SEO-related tasks, like:

1- A virtual assistant can handle keyword research. Businesses need to constantly track the keywords they rely on to rank well in search engine results. Delegating regular keyword research to a marketing virtual assistant can help ensure the business is not overbidding on hyper-competitive keywords and that they are leveraging the right keywords in their published content for better search engine rankings.

2- If you’re a small business owner struggling to craft valuable, high-ranking content for your website geared for SEO, find a virtual assistant to create and maintain a content publishing calendar. This can help keep your content creation team focused while providing you with trackable benchmarks to see how your SEO strategies improve over time.

3- A virtual assistant can keep track of guest posting and link building opportunities. Linking your content to high-quality, valuable content related to your industry builds your authority and can help you rank better in search engines, but it requires a great deal of time and research that many small business owners simply do not have most days.

4- Virtual assistants can easily handle social media posting for a small business, connecting with potential local customers and cultivating strong relationships by answering their questions and concerns as quickly as possible. Many small business owners create profiles on Facebook and other social media sites, but too often forget to pay close attention to what people are discussing on their pages and customers may feel neglected.

Small business owners in any industry cannot afford to let their SEO strategies fall by the wayside. Hiring a virtual assistant can be a fantastic solution for any small business owner struggling to find the time to dedicate to SEO. The investment a small business owner makes in a virtual assistant will pay off tremendously in the long run with time, resources, and energy saved, affording the owner with more freedom to focus on running the business.

Don’t Sleep on Small Business SEO – Hire a Virtual Assistant Today

Virtual Latinos offers small business owners access to top virtual assistant services with experienced, professional, and SEO-savvy virtual assistants. Some of the marketing virtual assistants we connect to our small business clients actually run their own Latin American marketing agencies in Mexico, Ecuador, Peru, and all over Central and South America. Others are dedicated and hardworking freelancers with extensive and diverse experience in the world of modern SEO.

Contact Virtual Latinos today to learn more about how hiring a remote virtual assistant for small business can take your SEO strategy to the next level.

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