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Virtual assistants for business coaches: Growing your online business with the right help

Virtual Assistants For Business Coaches: Growing Your Online Business With The Right Help

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Why Hiring a Virtual Assistant Can Boost Your Business Coach Company

Virtual assistants are the current “it” thing for business owners, entrepreneurs, and agencies who want to free up some time without hiring another full-time team member. But how do you, as a business coach, go about choosing the right dedicated virtual assistant to help your business? Before choosing the right virtual assistant for your coaching business, you need to understand what a virtual assistant can do for you.

Virtual Assistant for Coaches – A New Trend?

Business coaching is an important emerging profession that has grown rapidly in recent years. The demand for coaching services continues to grow at a phenomenal rate, fueled by increased numbers of small businesses, entrepreneurs, freelancers, and individuals seeking assistance in achieving their goals. Many people globally are engaged in self-directed professional development activities through formal or informal coaching relationships. This number is expected to increase over time as more people turn to coaching as an effective means of achieving better results in their lives and careers.

Business coaching is one of the most effective solutions for growing businesses. A coach helps business owners generate new ideas to expand their business and increase profits. As a business coach, you can help your clients and have a tremendous opportunity to grow your own business. To achieve this, businesses may need to outsource some of the work. 1/3 of small businesses find that they perform better when outsourcing some of their tasks. However, this doesn’t mean that the field of business coaching doesn’t come with its own set of unique challenges and pain points that need to be addressed, such as:

Limited budget

As a business owner entering the business coach space, working with a limited budget can be tough. When you start out, your focus is likely to generate new business through marketing and promotion. However, a ton of this promotion may have to be organic efforts due to a lack of budget for paid marketing campaigns.

Not knowing where to start

When a business owner first decides to become a business coach, they usually don’t know where to start. Sure, you can just jump right in and begin offering your services, but this approach may lead to a lack of exposure and a weak or non-existent online presence. An organized effort to execute the launch of a business coaching business is essential to achieve the greatest chances of early success.

Don’t know what to delegate

As a business owner, you know that you can’t do everything on your own. That’s why most entrepreneurs and small businesses owners hire employees to handle some of their tasks. But delegating can be a difficult process for some business owners, especially after having done everything else on their own. It can be scary to let go and give up control, but it is necessary to grow any business.

The number one solution to solve these pain points is to bring on a virtual assistant to handle the routine tasks that eat up your time and energy. A virtual assistant for coaches can do everything from creating sales funnels to responding to emails to scheduling social media posts, leaving you time to focus on larger projects.

owever, the upfront energy that must be spent searching for a qualified virtual assistant, interviewing candidates, and getting your new team member up to speed can be daunting. This is where working with a reputable virtual assistant agency can expedite the process. It saves you time and gives you access to an elite team of highly skilled assistants.

presenting a report to team members via zoom

How to Find a Virtual Assistant for Your Coaching Business

There are many ways to find a virtual assistant for your business, but some strategies are better than others. These include:

Searching on social media

If you are looking to hire a virtual assistant, some business coaches search various social media platforms such as LinkedIn. However, this is not the best option if you are brand-new to recruiting virtual assistants. It can be challenging to navigate the social media platform and weed out the good candidates from the bad. Doing this completely alone can take days or even weeks of work before you find someone who might be fit for the role.

Job marketplaces

Sites like Fiverr, Upwork, and all market themselves as places to find virtual assistants. However, for someone starting a business coaching business with a limited budget, it will be difficult to find someone with the right skill level that you might be able to afford. These sites typically offer expensive services that are barriers to entry for entrepreneurs with smaller budgets.

Hiring from a top-rated agency

The best way to find a great virtual assistant is by going through a reputable agency. This method can also provide you with a range of choices that offer a variety of skills. You can find someone that is not only qualified for the role but also matches your communication style and personality, making it easier to work together throughout the process.

A top-rated virtual assistant agency can handle everything from sourcing the candidates to interviewing them to only sending over applicants that are a good fit for your coaching business. This option is the best for business coaching owners, especially if they are new to the profession or have a limited budget.

presenting a report to team members

What Business Coaches Can Do with a Personal Virtual Assistant

If you as a new business coach are spending time on data entry, bookkeeping, and managing simple communications, you do not have enough time to run and grow your business. Hiring a dedicated virtual assistant is the best way to free up the time and energy you need to spend on more critical tasks.

Tasks a virtual assistant can handle include:

Administrative tasks

The average business owner does not have time to handle administrative tasks such as electronic filing or organization. Virtual assistants can take over these responsibilities to ensure that you are not bogged down in minutiae. A virtual assistant can help set up appointments, respond to inquiries, manage projects, and even help manage your inbox to ensure that you reply to important messages at the right time.

Social media management

Social media platforms can be time-consuming. With all the research, listening, engagement, and promotion that goes into effective social media management, it is no wonder that many business coaches avoid it altogether. The good news is you can hire a virtual assistant to streamline your social media workflow so you can focus on more productive tasks.


This is an essential part of running any business, yet it can be one of the most time-consuming aspects. A personal virtual assistant can help you stay on top of your bookkeeping so you can avoid falling behind, paying expensive fees for late tax returns, or not having the necessary information on your taxes.

Marketing tasks

Virtual assistants can help you with your marketing tasks, including branding, sales page creation, affiliate promotions, email campaigns, and so much more. These tasks can quickly eat up your schedule, but with a virtual assistant, you’ll only have to focus on the high-value marketing tasks and manage the overall strategy rather than doing all the work.

Media exposure

Business coaching is about public exposure and building a personal brand. But if you do it on your own, you will not reach as many people as you want. That’s why it is helpful to hire a virtual assistant to help you with media outreach. This can be as simple as setting up interviews or as complex as organizing media tours to help you meet influencers and build relationships. You can even consider hiring a virtual assistant to manage your blog or content calendar to ensure that your website actively publishes new and engaging content.

Legal tasks

You may not be an expert in legal matters, but you need to make sure that your business complies with all the relevant regulations. This can include getting trademarks, attending licensing courses, and applying for tax exemptions. Your virtual assistant can help you with all these tasks, so you don’t have to spend time on them.
While this list seems comprehensive, it only scratches the surface of the different tasks that a virtual assistant can help you manage. If you take advantage of all the benefits virtual assistants have to offer, your business coaching business will grow, and you will have plenty of time to focus on the things that matter.

selecting the best candidate

How to Hire Your First Virtual Assistant For Coaching

Hiring a virtual assistant is simple when working with a dedicated agency that specializes in virtual assistant placements. The following is a general outline that maps out the process.

1. Determine if you need a virtual assistant and what they will do

Before you can hire a virtual assistant, you need to determine your goals and whether one is right for you. Consider the tasks bogging you down and ask yourself if a virtual assistant can help take some of the weight off your shoulders.

2. Assess your budget

Once you have determined the need for a virtual assistant, you need to consider how much money you can spend. Factors that can influence how much you will spend include what type of service you are looking for, the number of years the virtual assistant has, and the number of hours you will need them to work.

3. Hire an agency to manage the entire hiring process

It is in your best interest to hire an agency specializing in virtual assistant placements. They will be able to do the legwork for you and find the right person for the job. If you try to do it on your own, you may not receive many applications. It will also take you a long time to review resumes and conduct interviews. Registering for VA agency services is the first step to begin this process.

4. Review candidates

Once your agency provides you with a list of qualified and interested applicants, it is time to review the resumes and conduct interviews. You can be confident that the applicants you are presented with to consider are the top choices, and anyone not qualified has already been removed from the process.

5. Select your new VA and sign the official agreement

The final step in the process is to select your new virtual assistant and sign an official agreement. This will outline both parties’ expectations and establish a transparent working relationship.

The process outlined above is the basic template for hiring your first virtual assistant, though there can be some variations in the process depending on the individual company.

writing in notebook at desk

Benefits of Hiring Virtual Latino’s Personal Assistants for Coaches

Leveraging the network of Virtual Latino’s personal assistants can provide coaches with a multitude of benefits. This includes:

Pre-vetting process

Each of our personal virtual assistants hired through our agency are prescreened, ensuring that they have the appropriate qualifications and a successful track record of helping business coaches grow their businesses.

1:1 Consultation

To connect you with the best virtual assistant, we prioritize a 1:1 consultation for us to determine your individual goals and business needs. These vary with each of our clients, so we take great honor in this step that allows us to connect you with a virtual assistant that will be able to help you the most.

A Dedicated Customer Success Agent

Our customer success agents are one of the many aspects of doing business with Virtual Latino’s that makes us unique. Once your virtual assistant is matched to you, your success agent will continue working closely with both of you. Their primary duties are to ensure that you are happy with the services provided, provide coaching on how to effectively use your assistant, and work with your assistant on the side to ensure they are providing the best customer service possible.

Peace of mind

When you work with us, your virtual assistant’s job is to make your life easier in terms of running your business. Thus, you enjoy peace of mind knowing that all your needs will be fulfilled while our staff takes care of everything.

These are a few of the many unique characteristics that make Virtual Latino’s stand out from the crowd of virtual assistant providers.

Business man in a meeting

Get Started Today with Virtual Latino’s Premier Virtual Assistants

If you are ready to move forward in your business coaching goals, Virtual Latino is the company that can help. We have a team of dedicated virtual assistants who are ready to put their expertise to work for you. Once you have hired your first VA through our team, you will be assigned a customer success agent to monitor the virtual assistant’s progress, ensuring they are always on task and performing up to your standards. Contact us today to learn more about how Virtual Latinos can help you with finding the best virtual assistant for you. Don’t delay and miss out on the chance to take your business coaching goals to a new level.

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