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Best 10 Time Tracking Software for Virtual Assistants


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A time tracking software for virtual assistants is a digital tool that allows VAs to record and monitor the hours they work on tasks, ensuring accurate billing and productivity assessment. Among the most popular virtual assistant time trackers you can find:

  • Clockify
  • Toggl
  • Time Doctor
  • Hubstaff
  • Workpuls
  • My Hours
  • Paymo
  • TimeCamp
  • Harvest
  • TSheets
  • Bonus: TeamSense

Let’s review each of these time tracking solutions for your business:

time tracking software for virtual assistants

1. Clockify

Clockify is an entirely free tool that offers the ability to track your time using a timer, generate reports, and interact with other members of a team. Unlike many other free time tracking tools available, there is no limit on the number of users or projects. After your time has been tracked, Clockify also allows you to log it in an organized timesheet within the appropriate category. Billable hours can be easily exported if necessary.

2. Toggl

Toggl is a time tracking sofware for virtual assistants that allows users to sign up for free in order to access their time tracking via Toggl Track. Featuring multiple modes of time tracking, including timer mode, manual mode, and calendar mode, Toggl offers a decent amount of flexibility. It also supports app integrations with many popular virtual assistant productivity apps. The free plan includes access to weekly reports. Upgrading to the paid plan unlocks additional features, including invoicing, budget planning, and billing assistance.

3. Time Doctor

While Time Doctor is a subscription tool, it does provide a 14-day free trial with no credit card required, allowing potential users to try it out before making a commitment. Time Doctor offers time tracking and payroll-related features and supports app integration for many popular virtual assistant productivity apps.

4. Hubstaff

Hubstaff is another subscription tool that offers a 14-day free trial, no credit card required. Features offered by Hubstaff include time tracking, user-friendly online timesheets with integrated billing, productivity monitoring, reporting, team scheduling, invoicing, and more. Hubstaff supports app integration with over 30 business apps.

5. WorkPuls

Workpuls is a subscription tool that allows users a 7-day free trial period. The tool is built around three core priorities: tracking, analyzing, and optimizing. This is done by offering time tracking, employee monitoring, and automatic time mapping. Features allow users to use the information collected to make improvements to their schedules, increasing productivity.

6. My Hours

My Hours is available as a free tool. The free version includes time tracking software with the ability to organize projects, track hours, and generate reports. Unlike many other free time tracking tools available, there is no limit on the number of projects, team members, or tasks. The paid version of My Hours adds the ability to handle invoicing and offers priority customer support. For those interested in the paid version, there is a 30-day free trial that includes product training.

7. Paymo

Paymo is free for individual freelancers, though it does offer a paid version for business accounts. The free version offers the ability to monitor tasks, manage clients, and track time, in addition to providing file storage. It is restricted to one user and allows for a maximum of three invoices.

8. TimeCamp

TimeCamp is a free time tracking tool aimed at increasing project profitability and productivity by generating reports. This includes unlimited projects and tasks, though the tool is restricted to a single user. There are several tiers of paid options available, which add support for app integration, export the reports, handle invoicing, approving timesheets, and more.

9. Harvest

Harvest is a tool that provides time tracking, app integrations, detailed insights and reports, invoicing abilities, and more. The free plan is fairly limited, allowing only one user and two active projects at a time. For those interested in the paid version, there is a 30-day free trial.

10. Tsheets

A completely free tracking tool Tsheets is designed with versatility in mind. In addition to time tracking, Tsheets also allows for invoicing, overtime alerts, and the creation of interactive reports and business insights. The tool supports app integrations with many popular virtual assistant productivity apps. There are several tiers of paid options available, which add the ability to manage time off, generate reports in real-time, and track project progress.

You might also want to read: Best Time Management Tools

11. Bonus: TeamSense, a great ally to connect with your Virtual Assistants

TeamSense is a digital platform designed to enhance employee engagement and simplify attendance management in organizations. It offers convenient text-based check-ins for employees, streamlined absence reporting, and tools for gathering employee feedback. Additionally, TeamSense provides valuable data analytics for employers to monitor attendance trends and engagement levels. The platform is known for its user-friendly interface and can be customized to fit various organizational needs, making it a versatile tool for modern workforce management.

Take Advantage of Tracking Technology Today

While several of these apps offer a number of the same basic features, each is unique in terms of specific app integrations, the formatting of visual reports, and time tracking methods. Whether a virtual assistant prefers a minimalist interface when focusing on the task at hand or would benefit more from a sophisticated platform full of exciting add-ons, there’s an option for everyone. At Virtual Latinos, we encourage all of our virtual assistants to reap the benefits of these amazingly convenient, effective tools, empowering them to be even more successful at their tasks.

To learn more about Virtual Latinos and the top virtual assistant services we offer, contact us today!


Why do virtual assistants need time tracking software?

Time tracking software helps virtual assistants provide transparency to their clients, manage their workload efficiently, ensure they’re paid accurately for hours worked, and analyze their productivity to make improvements.

How does time tracking software benefit clients of virtual assistants?

Clients can gain a clear understanding of how a VA’s time is spent, ensuring they get value for money. It also fosters trust, as clients can see a breakdown of tasks and the time allocated to each.

Are screenshots and activity levels necessary features in time tracking software for VAs?

While not mandatory, features like screenshots and activity levels can provide added transparency and assurance to clients about the work being done. However, it’s essential to balance transparency with privacy considerations.

Can time tracking software integrate with other tools virtual assistants use?

Yes, many time tracking software options can integrate with project management tools, billing software, and other apps commonly used by VAs, streamlining their workflow.

Is it possible to track offline work with time tracking software?

Most time tracking software allows VAs to manually log offline hours or activities that weren’t tracked in real-time, ensuring all work is accounted for.

How does time tracking software handle breaks or non-work-related activities?

Many time tracking tools allow VAs to pause the tracker during breaks or when attending to personal matters, ensuring only actual work hours are logged.

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