Real estate virtual assistant support could be the missing piece your business needs. If you’ve ever wished for an extra set of hands — or two — to manage listings, follow up with clients, and tackle your overflowing inbox, you’re definitely not alone.

In fact, a study by the McKinsey Global Institute (MGI) found that workers spend 28% of their workweek managing email. That means in a typical 48-hour week, nearly 13.5 hours — or more than 2 hours every day — are spent just sorting through incoming messages. 

For busy real estate professionals, that’s valuable time that could be better spent building relationships, closing deals, or growing your business.

The good news? There are real estate virtual assistant companies that specialize in providing experienced, industry-savvy professionals to help you take back control of your schedule.

Let’s dive into the top 10 real estate virtual assistant companies that can help you reclaim your time, focus on what matters most, and finally clear that inbox.

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What is a real estate virtual assistant company?

A real estate virtual assistant company provides remote administrative, technical, and marketing support specifically tailored to the real estate industry. 

These companies employ real estate virtual assistants who handle a wide range of tasks, including managing client databases, scheduling appointments, handling correspondence, updating listings, conducting market research, and executing marketing campaigns.

Hiring a real estate virtual assistant company allows real estate professionals to focus more on closing deals and less on the daily administrative and marketing burdens.

A highly skilled real estate virtual assistant can streamline operations, enhance client satisfaction by ensuring quick responses to inquiries and timely updates, and ultimately help increase sales and revenue.

By delegating routine, time-consuming tasks to a real estate virtual assistant, agents and brokers can optimize their workflows and dedicate more time to high-value activities such as client engagement and strategic business development.

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Top 10 real estate virtual assistant companies

Now that you know the value that real estate virtual assistants can bring to your business, let’s dive into the top companies that offer these services.

Each company on our curated list has been selected for its proven track record in enhancing real estate operations through expert virtual assistance. 

Whether you’re looking for comprehensive support with your day-to-day tasks or need specialized help with marketing and client communications, our list has something for every real estate professional.

Here are the ten top real estate virtual assistant companies that can help elevate your business to new heights.

1. Virtual Latinos
2. Zirtual
3. Transactly
4. TaskBullet
5. Bellay
6. VASumo
7. Boldly
8. Time Etc
9. Atlas Assistants
10. Magic Assistant

#1. Virtual Latinos

Virtual Latinos stands out as a premier provider of real estate virtual assistant services, specializing in sourcing talented professionals from Latin America. One of the key advantages of partnering with Virtual Latinos is the time zone alignment.

Virtual Latinos is a pioneer in providing professional services from across the entire Latin American region and offers a unique cultural affinity with the U.S., which is crucial in real estate where understanding local nuances can be a game-changer. 

These factors, combined with high motivation and competitive pricing, make Virtual Latinos an excellent choice for real estate professionals looking for effective, culturally competent support in managing their daily operations and client relationships.

Pros of Virtual Latinos for Real Estate Businesses:

1. Time zone compatibility: Virtual Latinos provides assistants from Latin America, ensuring they operate within time zones that closely match or are identical to those in the U.S. This makes real-time collaboration effortless and communication seamless throughout the workday.
2. Cultural affinity and language skills: The virtual assistants from Virtual Latinos often share cultural ties and linguistic abilities that resonate with diverse U.S. demographics. This can be particularly advantageous in areas with significant Spanish-speaking populations, enhancing client interactions and service delivery.
3. Cost-effectiveness: Compared to U.S.-based assistants, Virtual Latinos offers more competitive pricing, which can significantly reduce operational costs for real estate companies without compromising on the quality of service.

Cons of Virtual Latinos for Real Estate Businesses:

1. Long-term commitment required: Virtual Latinos focuses on establishing long-term relationships rather than offering support for short-term projects or one-off tasks. This approach may not suit real estate companies that need temporary or project-based assistance.
2. Limited flexibility for short-term needs: Since the service is tailored for ongoing support, real estate professionals looking for immediate or short-term project help might find Virtual Latinos less adaptable to their specific needs.

#2. Zirtual

Zirtual offers virtual assistant services primarily aimed at entrepreneurs, professionals, and small teams, including those in the real estate sector. The company provides U.S.-based assistants well-versed in general administrative tasks, which can be incredibly beneficial for real estate professionals looking to streamline their operations.

Zirtual’s assistants are capable of handling a wide range of tasks, from scheduling and email management to client relationship maintenance, market data, and lead tracking. This ensures that real estate agents can focus more on closing deals and less on backend office tasks.

Pros of Zirtual for a Real Estate Business:

• U.S.-based assistants: All virtual assistants are based in the U.S., ensuring no issues with time zone differences and cultural misalignment.
• Wide range of skills: Zirtual’s assistants have a broad skill set that includes advanced administrative capabilities, perfect for handling the comprehensive needs of real estate businesses.
• Flexible plans: Zirtual offers various plans that can scale with the needs of a business, making it a good option for real estate professionals at different stages of their business growth.

Cons of Zirtual for Real Estate Businesses:

• High cost: Due to their U.S.-based workforce, the cost of hiring a Zirtual assistant may be higher compared to companies that source VAs from overseas.
• Less focused on real estate-specific tasks: While highly skilled in administrative tasks, Zirtual’s assistants may not have specialized real estate industry training that some businesses might require for more niche tasks.
• Limited availability outside standard U.S. business hours: For real estate professionals who need assistance during weekends or outside of typical U.S. business hours, Zirtual might not be the best fit.

#3. Transactly

Transactly is a company that specializes in providing virtual assistant services tailored for the real estate industry. 

These virtual assistants are equipped to handle a variety of tasks crucial to real estate professionals, including transaction coordination, document management, scheduling, and client communications.

Pros of Transactly for real estate businesses:

• Industry-specific expertise: Transactly’s virtual assistants are trained specifically in real estate tasks, offering knowledgeable support in transaction coordination and other essential services.
• Comprehensive service offering: Beyond basic administrative tasks, Transactly provides support for the entire real estate transaction process, making it a comprehensive solution for agents and brokers.
• Scalability: Whether dealing with high transaction volumes or needing support for individual deals, Transactly’s services can scale to meet the varying needs of real estate professionals.

Cons of Transactly for real estate businesses:

• Niche focus: While highly specialized in real estate tasks, companies needing more generalized or varied virtual assistant services might find Transactly’s offerings too focused.
• Cost considerations: Depending on the level of service and support required, the cost for Transactly’s specialized services might be higher than less specialized virtual assistant services.
• Availability: Depending on the demand and specific service structure, there might be limitations on the availability of assistants during peak real estate seasons.

#4. TaskBullet

TaskBullet is a virtual assistant company that offers flexible, on-demand support to a variety of industries, including real estate. 

Focused on providing a bucket system of hours, TaskBullet allows real estate professionals to purchase blocks of hours that they can use for any task as needed.

Pros of TaskBullet for real estate businesses:

• Flexible usage model: TaskBullet’s bucket system allows real estate professionals to use hours according to their varying needs, which can fluctuate throughout the real estate cycle.
• Broad range of services: TaskBullet’s virtual assistants are capable of handling a wide array of tasks, making it easy for real estate businesses to delegate everything from basic administrative work to more involved project management.
• Cost-effective: By only paying for the hours used, real estate businesses can manage costs more effectively, avoiding the overhead associated with full-time hires.

Cons of TaskBullet for real estate businesses:

• Variable expertise: Since TaskBullet offers services to a wide range of industries, their virtual assistants may not have the specialized real estate knowledge that some specific tasks require.
• Less predictability in spending: While the bucket system provides flexibility, it can also make budgeting less predictable, as the number of hours needed can vary each month.
• Dependence on available VA pool: The availability and match of skills of the VAs when needed can vary, which might affect consistency in service delivery.

#5. Belay

Belay offers specialized virtual assistant services that cater extensively to real estate businesses, among other sectors. 

Recognized for its commitment to providing high-quality support, Belay helps real estate agents, brokers, and property managers efficiently manage their daily operations and client relationships.

Pros of Belay for real estate businesses:

• Tailored real estate support: Belay’s virtual assistants come equipped with specific skills for the real estate market, ensuring tasks are handled with expertise.
• Comprehensive service range: From administrative duties to complex transaction coordination, Belay offers a broad spectrum of services that address the full lifecycle of real estate transactions.
• Highly trained professionals: Belay emphasizes continuous training and development, ensuring their assistants stay abreast of industry trends and tools, which enhances the service quality delivered to real estate clients.

Cons of Belay for real estate businesses:

• Higher cost structure: Belay’s specialized services and high-quality assistants may come at a premium cost compared to less specialized virtual assistant providers.
• Focus primarily on administrative tasks: While Belay’s assistants are highly competent in administrative and operational tasks, their ability to handle highly specialized real estate tasks beyond the basics might vary.
• Resource availability: Due to high demand, there may sometimes be a waiting period before the right assistant becomes available, which could delay the initiation of services.

#6. VASumo

VASumo is a virtual assistant service provider that caters to a broad range of industries, including real estate. They specialize in offering scalable virtual assistant solutions that can adapt to the specific needs of real estate professionals.

Whether you’re dealing with property management, sales, social media marketing strategy or customer relations, VASumo’s team of experienced virtual assistants can help streamline your operations, enhance your marketing efforts, and improve overall client satisfaction.

Pros of VASumo for real estate businesses:

• Versatile services: VASumo provides a diverse array of services that can be customized to fit the unique demands of the real estate sector, from administrative tasks to more complex responsibilities like marketing and lead generation.
• Experienced assistants: The virtual assistants at VASumo are selected for their skills and experience, ensuring that they can effectively handle the specialized tasks required by real estate professionals.
• Flexible engagement models: VASumo offers flexible plans that allow real estate businesses to scale their support up or down based on their current needs, providing a cost-effective solution that matches business cycles.

Cons of VASumo for real estate businesses:

• Broad focus: While VASumo serves multiple industries, their broad focus might mean that not all assistants have in-depth experience with real estate-specific tasks compared to companies exclusively focused on real estate.
• Variable availability: Depending on the time of hiring, the availability of assistants with specific real estate expertise might vary, which could affect the consistency of the service received.
• Learning curve: Assistants new to the real estate industry might require a period of adjustment and additional training to fully understand the intricacies of a particular real estate business’s operations.

#7. Boldly

Boldly stands out as a premium subscription staffing company that provides virtual assistants, marketers, and other remote professionals to support a variety of industries, including real estate.

Known for its high-quality, subscription-based service model, Boldly aims to offer seamless integration of skilled staff into real estate businesses looking for long-term, consistent, dedicated support throughout.

Pros of Boldly for real estate businesses:

• High-quality talent: Boldly emphasizes quality and reliability, offering well-trained professionals who are experienced in their respective fields, including real estate.
• Subscription staffing model: Their subscription-based model provides real estate businesses with the flexibility to have skilled support as needed without the commitment of hiring full-time employees.
• Strong matchmaking process: Boldly takes great care in matching virtual assistants with clients, ensuring that each business receives a professional who understands their specific operational needs and industry nuances.

Cons of Boldly for real estate businesses:

• Higher price point: Given the premium nature of the service and the high caliber of professionals, Boldly tends to be on the higher end of the cost spectrum.
• Limited scalability for short-term needs: While perfect for long-term support, the subscription model may not be as cost-effective for real estate businesses looking only for temporary or project-based assistance.
• Focused on long-term relationships: Boldly’s model is designed to build long-term staffing solutions, which might not align with businesses seeking flexible, short-term or sporadic support.

#8. Time Etc

Time Etc is a versatile virtual assistant service that caters to entrepreneurs, professionals, and small teams, including those in the real estate sector. Founded by a former personal assistant to Sir Richard Branson, Time Etc offers a wealth of experience in providing reliable support for a wide range of tasks. 

Real estate professionals can benefit from services such as scheduling, client correspondence, document preparation, and even specific digital marketing tasks aimed at property promotions.

Pros of Time Etc for real estate businesses:

• Experienced assistants: Time Etc prides itself on hiring experienced virtual assistants who bring a range of administrative and organizational skills to the table, tailored to meet the demands of the real estate industry.
• Flexible task handling: Whether it’s managing daily administrative duties or handling complex project management, Time Etc’s assistants are equipped to deal with a variety of tasks, helping real estate businesses operate more efficiently.
• No long-term commitment required: Unlike some other virtual assistant companies, Time Etc allows for flexible engagements without the need for long-term contracts, making it ideal for real estate businesses that experience fluctuating workloads.

Cons of Time Etc for real estate businesses:

• Broad industry focus: While Time Etc offers experienced assistants, they serve a wide array of industries, which might mean their knowledge of real estate-specific challenges and tasks isn’t as deep as some businesses may require.
• Variable availability of real estate-specific expertise: Given the broad client base, the availability of assistants with in-depth real estate experience can vary, potentially affecting the consistency of specialized support.
• Pricing structure: While flexible, the pricing structure can be on the higher side compared to other services, especially for real estate businesses that might need extensive hours of support.

#9. Atlas Assistants

Atlas Assistants is a virtual assistant service provider that caters to small businesses and entrepreneurs, including those in the real estate sector. 

Specializing in offering personalized support, Atlas Assistants aims to help real estate professionals streamline their operations by handling administrative tasks, client relationship management, and even specific real estate duties like listing coordination and transaction management.

Pros of Atlas Assistants for real estate businesses:

• Personalized support: Atlas Assistants focuses on providing customized support tailored to the specific needs of each client, ensuring that real estate professionals receive assistance that aligns perfectly with their business objectives.
• Diverse skill set: The virtual assistants at Atlas are equipped to handle a wide array of tasks from basic administrative functions to more complex real estate-specific tasks, offering comprehensive support under one roof.
• Focus on small business needs: Atlas Assistants is particularly adept at understanding and addressing the unique challenges faced by small real estate businesses and entrepreneurs, facilitating growth and operational efficiency.

Cons of Atlas Assistants for real estate businesses:

• Limited scale for larger operations: While ideal for small businesses, Atlas Assistants might not have the capacity or structured systems to support larger real estate firms with more extensive and varied needs.
• Availability issues: As with many boutique services, the availability of highly specialized real estate virtual assistants can sometimes be limited, potentially leading to wait times for new clients.
• Cost-effectiveness: Depending on the level of specialization and customization required, the services might come at a premium, which could be a consideration for cost-conscious real estate businesses.

#10. Magic Assistant

Magic Assistant provides on-demand virtual assistant services, leveraging advanced technology and a network of highly skilled professionals to support businesses, including those in the real estate sector. 

Known for its flexible, scalable solutions, Magic Assistant allows real estate professionals to delegate a variety of tasks, from daily administrative duties to client management and marketing support, all through a simple and efficient platform.

Pros of Magic Assistant for real estate businesses:

• Instant access and flexibility: Magic Assistant offers real-time assistance, allowing real estate professionals to request help on the fly. This flexibility is ideal for the unpredictable nature of the real estate market, where demands can change rapidly.
• Wide range of services: Whether it’s scheduling viewings, managing communications, or supporting back-office operations, Magic Assistant’s virtual assistants are equipped to handle diverse tasks, making it a versatile option for real estate businesses.
• Technology-driven service: By integrating technology into their service delivery, Magic Assistant ensures efficient task handling and seamless communication between virtual assistants and their clients.

Cons of Magic Assistant for real estate businesses:

• Generalist approach: While highly flexible, Magic Assistant’s generalist approach might not offer the level of real estate-specific expertise that some specialized firms provide.
• Dependence on tech interface: The reliance on a technology platform for task management might pose a learning curve or be less appealing to those who prefer more traditional, personalized interaction.
• Variable expertise levels: Given the broad scope of services and the on-demand nature of hiring, the expertise level of assistants can vary, which may affect consistency in service quality for complex real estate tasks.

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Tips to choose the right real estate virtual assistant company

Choosing the right real estate virtual assistant company can significantly enhance the efficiency and productivity of your real estate business. 

Here are some smart tips to help you select a suitable VA who can adeptly manage various tasks, from administrative support to listing management to real estate marketing.

Assess your business needs

Before selecting a virtual assistant, clearly define what needs your real estate business has. Identify specific tasks where you require help, such as calendar management, customer care, or social media management. 

Look for real estate experience

Choose a VA company that has proven experience in the real estate sector. A VA with knowledge of real estate marketing, transaction coordination, and property management can bring immense value. 

Evaluate communication skills

Effective communication is crucial for the right VA role but is particularly important in real estate, where understanding client needs and maintaining relationships is key. Ensure that the VA company vets its assistants for excellent communication skills. 

Consider technology and tools proficiency

Since real estate VAs will handle tasks like updating listing sites, managing your calendar, and possibly running real estate marketing campaigns, it’s important that they have a deep understanding of relevant technology and tools. 

Check flexibility and scalability

The real estate market can be unpredictable, with workloads that fluctuate with market conditions. It’s important that your own real estate agent or VA can adapt to changing demands. 

Read reviews and ask for references

Don’t hesitate to ask for references or check reviews from other real estate professionals who have used the VA services. Feedback from past clients can provide insights into the VA’s reliability, efficiency, and ability to handle the various tasks typical of a real estate business.

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FAQs

What services do real estate virtual assistant companies offer?

Real estate virtual assistant companies typically offer a range of services, including administrative assistance and support, transaction coordination, client relationship management, marketing and social media management, scheduling, and lead generation. These services are designed to help real estate professionals streamline operations and focus more on closing deals and interacting with clients.

How can a real estate virtual assistant company benefit my business?

Hiring a real estate virtual assistant can significantly increase your productivity by handling time-consuming tasks such as paperwork, appointment setting, and client follow-ups. This allows you to focus on higher-value activities like negotiating deals and acquiring new listings. Additionally, virtual assistants can provide specialized support in marketing, enhancing your presence online and generating more leads.

What should I look for when choosing a real estate virtual assistant company?

Look for companies that offer:

• Experience and expertise in the real estate industry.
• A range of services that meet your specific business needs.
• Flexibility to scale services up or down based on your workload.
• Good communication skills and a strong customer service track record.
• Competitive pricing that fits within your budget.

Are there different types of real estate virtual assistants?

Yes, real estate virtual assistants can specialize in different areas, such as administrative tasks, marketing, customer service, or sales support. Some are generalists who manage a variety of duties, while others might have specific skills in social media management or graphic design, which can be particularly useful for real estate marketing purposes.

How do I ensure a good fit with a real estate virtual assistant?

To ensure a good fit, clearly define your expectations and the scope of work before hiring. Conduct interviews to assess their communication and organizational skills and consider a trial period to evaluate their performance. Also, check references or reviews to gauge their reliability and effectiveness in previous engagements.

Can a real estate virtual assistant company provide services in different languages?

Many real estate virtual assistant companies offer multilingual support, which can be a significant advantage in markets with a diverse clientele. Common additional languages include Spanish, French, and Mandarin. When choosing a company, it’s beneficial to consider your client base and whether having support in another language could improve your customer service and outreach.

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Level Up Your Real Estate Game — Find Your VA Today

The right virtual assistant can do more than just check off tasks — they can help you build stronger client relationships, close deals faster, and finally free up your time to focus on what you do best.

If you’re looking for top talent with cultural affinity, time zone compatibility, and cost-effective pricing, Virtual Latinos is a standout choice. Their experienced real estate virtual assistants from Latin America bring local insight and professional expertise to support your business every step of the way.

Ready to see how real estate virtual assistant companies can take your business to the next level? Contact us now.