Virtual Assistant Archives - Virtual Latinos

Attorneys: Are You Outsourcing These 10 Tasks?

Tips & How To's

Something you may not learn in law school is that attorneys face a great deal of tedious clerical work in their day-to-day office duties. Many young lawyers who are just getting started are shocked and a bit overwhelmed with the administrative duties that take up the precious time they need to meet with clients, complete their legal research, and provide quality service to those who are counting on them. If this sounds like you, let us tell you how to hire a virtual assistant.

Lawyers Face Many Time-Consuming Tasks

Attorneys do much more than meet with clients, interpret laws and regulations, and appear in the courtroom. Most people don’t consider the day-to-day tasks that come with running a reputable law practice, many of which are important but don’t necessarily need to be completed by an attorney. A respectable legal practice should manage social media, tend to customer service needs, and handle the clerical work of the office. If you have your own practice, you may not be able to afford an in-house receptionist or an assistant, especially when you’re first starting out.

Virtual Assistants Can Help Attorneys

Top virtual assistant services, such as Virtual Latinos, can connect you with an assistant who can perform the administrative office support you need online. You can customize the tasks your assistant completes based on your needs, even if those needs change week to week. Your virtual assistant can help your law office run more efficiently and save you the cost of paying salary to an in-house receptionist or aide.

Outsourcing these time-consuming tasks to a virtual assistant allows you the time to focus on the truly important element of your practice: your clients.

What Duties Can Virtual Assistants Perform for Attorneys?

If the idea of hiring a virtual assistant sounds appealing to you, consider these 10 various responsibilities they can complete for you:

  1. Conduct Legal Research. Not all legal research requires the expertise of a seasoned attorney. There are many instances where a virtual assistant can easily find the facts you need, so you can focus on something that requires your expertise.
  2. Answer Phones. The last thing an attorney needs distracting them from client work is answering office phones and prioritizing messages. A virtual assistant that resides in your same time zone can handle this task with the utmost professionalism and care.
  3. Book Appointments. Scheduling and confirming appointments is essential to keeping your practice busy and successful. A virtual assistant can take this responsibility off your hands, helping you keep your schedule full while avoiding double booking.
  4. Send Emails. Your firm probably needs to send reminders and other communications via email to many people involved in any case. A personal assistant can do this for you and free up valuable time in your day.
  5. Provide Transcription. Transcription services are one of the most tedious tasks attorneys must do. Find a virtual assistant with experience in transcription, and you can get back to focusing on your clients.
  6. Manage Your Schedule. Appointments with clients, witnesses, law enforcement, experts, judges, and various others fill the days of most attorneys. No one wants to miss a meeting and appear unprofessional. A virtual assistant can organize your calendar and help you manage your time efficiently.
  7. Manage Emails. In addition to sending important emails, you need help responding to a multitude of incoming communications. A responsible and capable virtual assistant will provide the assistance you need with email management, so no email goes unnoticed or lacks an appropriate response.
  8. Provide Bookkeeping. Accounting services are essential to any successful business, and a law firm is no different. Virtual assistants can provide an array of bookkeeping services that take the unnecessary weight off your shoulders.
  9. Complete Website Maintenance. Trust plays an important role in any relationship between an attorney and their client. Oftentimes, a law firm’s website is the first opportunity to make a positive impression. Blog posting and general website maintenance helps to build trust with clients. A virtual assistant with English writing expertise, top-notch grammar, and tech skills will keep your website looking fresh and updated.
  10. Manage Social Media. No successful business today will reach their full potential without the wonder of social media. Reaching the greatest audience in any target demographic is a goal that marketing virtual assistants can easily help you to attain.

Hire an Assistant from Virtual Latinos

Virtual Latinos provides virtual assistant services to suit the many varied needs of any law office. Whether you have a small office of your own or work for a large firm, taking the menial administrative tasks out of your daily schedule will allow you more time to focus on your clients and win your cases.

Reach out to us today to find out how to hire a virtual assistant for a law firm.

How Real Estate Investors use Virtual Assistants to Find, Contact, and Book Appointments

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Real estate investors have difficult but rewarding jobs. It’s not uncommon for real estate investors to face day-to-day challenges that can lead to missed opportunities for investments, botched renovations on real estate slated for resale, and countless problems. Fortunately, many of these issues are preventable.

One of the main challenges facing most real estate investors is simply a lack of time to handle everyday responsibilities. The average real estate investor must spend each day contacting realtors to close real estate purchases, sort through contracts, arrange inspections, manage a calendar, and handle various other personal administrative tasks. One of the best solutions for tackling all these responsibilities is to hire virtual assistants.

How a Latino Virtual Assistant Can Help a Real Estate Investor

Many successful real estate investors handle all types of responsibilities completely on their own during the early days of their careers, but few would want to return to those days. The most successful real estate investors will accredit part of their success to others, typically the assistants and other employees who help them close deals, fix up investment properties, and market their real estate effectively. Top virtual assistant services can be tremendous assets to any real estate investor of any experience level.

A virtual assistant service can help a new real estate investor save time and money when starting an investment business by handling administrative tasks. This may sound like it comes at additional cost, and it certainly does require an investment to secure the best virtual assistant services, but the payoff is well worth the expense. Most new real estate investors simply fail to realize how much time and money they spend handling administrative and marketing tasks alone.

The additional cost of hiring a dedicated virtual assistant will pay for itself in several ways, each helping real estate investors grow their business, find and flip properties faster, and forge better relationships with business partners and customers.

Benefits of Hiring a Virtual Assistant

Any real estate investor knows that this type of work requires constant attention. Some beginner real estate investors focus on one property at a time; they purchase a property at a good price, renovate the property to boost its value, and then sell it for a tidy profit. This may sound like an easy way to make money, but the whole process is very complicated; it requires consistent effort, networking with various professionals for every sale, finding the right construction crews to upgrade each property, and finally marketing an investment property and closing a sale.

A Latino virtual assistant can assist with all these moving parts, streamline the real estate investment process at every stage, and ultimately help them grow a more profitable business. The investment of hiring a virtual assistant is negligible considering the level of value they can provide. A few of the tasks a virtual assistant can perform for a real estate investor include:

Data mining and research.

Finding the right properties and making connections is a major part of growing a real estate investment business. A virtual assistant can help a real estate investor with the research end of the business, locating potential investment properties and collecting contact information from their sellers.

Communications

Real estate investment requires a great deal of phone calls, emails, and other forms of contacting business partners and other real estate professionals. A virtual assistant can ensure no conversations are lost in the shuffle.

Calendar management

Real estate investors need to regularly meet with real estate agents to tour properties for sale, arrange inspections, and meet with construction crews to oversee renovations and upgrades to investment properties. A virtual assistant can help a real estate investor keep their calendar organized.

Handle personal administrative tasks.

A virtual assistant helps ensure a real estate investor meets their personal and professional obligations on time and in full compliance with applicable laws.

There are countless benefits that come with hiring a virtual assistant. If you are a real estate agent wondering how to hire a virtual assistant for your business, look no further than Virtual Latinos.

Why Virtual Latinos?

The Virtual Latinos team understands how important it is for many real estate investors throughout the United States to break into the Latin American market across various industries. If you’re looking to expand into Mexico, El Salvador, or Costa Rica, it helps to have a virtual assistant with extensive experience working in those markets and who can communicate seamlessly with customers and partners in those areas.

Think about how a Latino virtual assistant can help you grow your real estate investment business, and contact Virtual Latinos today for more information about our affordable virtual assistant services.

Virtual Work: 8 Tips for working remotely

Tips & How To's

Workers from across the globe are moving towards working from home as an attempt to stop Coronavirus from spreading.

As a Digital Worker at Virtual Latinos, make sure you are equipped with all the tools required to work remotely successfully.

Check below our shared tips and suggestions to make your home office work a successful experience.

Woman working remotely from her home

1. Set up a workspace

If you don’t have a dedicated home office, try to find an area of your home you can dedicate as a focused work area. If you are using tools like Zoom or Teams You can always use the background blur feature to keep teammates focused on you.

2. Communicate and communicate more

When working at home, possibly while balancing childcare, your core hours may change. Be sure to keep an open line of communication with your supervisor, team and clients when you are available. Use message features on your preferred communication tool to let people know your current working hours and availability.

3. Be seen and be heard

It’s important to use the optimal audio and video tools calls and conferences. Turn on your camera and use an external speaker when possible.

To create the best audio experience: ​

  • If you are in a quiet private space, use an external speaker like a USB speakerphone.
  • If you don’t have an external speaker, or you are in a loud or public place, use a headset.
  • If you use the speaker on your laptop, ensure that you are directly in front of and close to the laptop as the speaker may not be bi-directional and people will have a hard time hearing you if you are off to the side.​
  • When you are attending a meeting, remember to mute yourself when you aren’t speaking.​

To create the best video experience: ​

  • Turn on your video camera! ​
  • If you are in public setting or don’t want your background to be visible, you can always use background blur feature. Check your lighting; if you are sitting in front of a window you will be in a shadow. ​
  • For the optimal audio and visual experience, ensure that the internet connection is reliable. If possible, connect via an Ethernet cable for the strongest, most reliable signal. Most of the communication tools will alert you if you have a weak connection and offer suggestions to improve quality, stay alert.
  • Don’t have an external monitor at home? Split your screen!​

4. Connect with colleagues via Zoom, Skype, Hangout, Teams or other.

Use chats, threaded conversations and calls to stay close with your colleagues. Name, pin or hide your chats to stay organized and be sure to adjust your notifications settings to your own preferences.

5. Collaborate with clients and vendors

Chats, calls and meetings will keep you connected with external contacts. Always be sure you apply the right permissions to files you are sharing. Download Telegram Mobile app if you don’t have it already, as it’s an easy way to multitask, letting you chat on one device while searching/working on files on the other.

6. Explore virtual meeting options

If you can’t bring groups of people together physically, explore and learn about available options for virtual meetings, including Teams meetings, Live Events and Broadcasts. It’s important to be able to help your clients and vendors know how to join meetings you have scheduled.

7. Work via your mobile device

Make sure you have all the handy tools and apps on your mobile device to stay connected while on the go. Every day we find ourselves on the go and need to connect, collaborate and create with our mobile devices. Working virtually can often increase this need. So, if you aren’t already using your mobile device for work, now is the time to get started!

Freelance virtual assistant working from home

8. Stay Truly Human

Explore tips on establishing a structure to your day, ensuring you are striking a balance between work and personal time, all at home.

  • Key to staying focused when you are creating and working remotely is establishing a structure and proactively balancing your screen time, finding the right place to work and connecting with people
  • Set a routine to start your day and mentally get into work mode – get your coffee, read your emails + messages, etc., and do what you typically do during a workday.
  • Think about your “virtual dress code” as you will be connecting with people via video.
  • Ensure you have a dedicated place to work that is quiet, has enough space for you to work, and allows you to focus. Ergonomics is important so think about your desk height and your chair.

Avoid working in bed. If you start working in bed you’ll likely get sleepy or have a hard time feeling truly awake. Instead, get up and make your bed first thing in the morning, just like any other day. Avoid the urge to work in your bedroom at all, unless that’s the only space where you have privacy.

If you do have to work in bed, creating a sense of “going to work” will help you. That means changing out of your Pijamas, washing your face, getting coffee, whatever makes you feel awake, do that first. Once you start working, sit up and avoid working in your bed if you’re exhausted.

It’s a good idea to treat your bedroom as a sacred space where you only go to sleep or relax. Once it becomes your office, you’ll find it hard to avoid thinking about work 24/7.

Using mobile devices to work remotely

  • Working from home, or remotely, often leads to increased screen time and less time away from your desk. Take breaks, go for a walk, and get up from your desk regularly. Avoid working where you’ll be tempted or distracted. One of the keys to successfully working from home is to pretend you’re at an office so don’t work somewhere that will tempt or distract you, that means don’t work with a TV on, and if laundry or dishes are calling your name, avoid them! Get your chores done before you begin work and save time for binging Netflix once you’re done for the day.
  • Set boundaries with other people at home.

Working from home with roommates, friends or family present can be challenging. Sometimes if someone comes over and sees you on the computer, they may not register that you’re working. This is true especially if that person has never worked from home before, they may assume you can do whatever you want.

It’s important to set boundaries with people around you in work from home settings. Tell everyone who’s home with you that you’ll be working as a virtual assistant during certain hours and to not disturb you unless it’s an emergency. Put a sign on your door if you must. Doing what you can to avoid interruptions is key to staying as productive as possible.

Take breaks every 75 to 90 minutes, for about 15 minutes per break. Ideally, your break should involve no screens at all and let you get some fresh air. Take a walk outside, play with a pet or talk to a friend. You’ll find that you’re much more productive if you walk away from your desk and computer throughout the day.

  • Connect with colleagues, team members and others. Virtual “water cooler” chats are a great break. Avoid total social isolation.

And when you’re ready to sign off for the day, truly unplug and try to resist the urge to check your messages frequently. Enjoy your free time!

Become an online virtual assistant today.

California AB5 Law 2020 Labor Alternatives: Hire a Virtual Assistant From Latin America

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What Is the New 2020 California AB5 Law?

In September of 2019, California legislators passed Assembly Bill 5, effectively making it difficult for businesses to classify workers as independent contractors when it went into effect at midnight on December 31st. Lorena Gonzalez, the assemblywoman who authored the bill, says that it “seeks to eliminate exploitative permalance positions, not legitimate freelance opportunities.” She is referring to open-ended contract positions without benefits.

The bill requires employers to use an “ABC test” to determine whether workers are employees. This test classifies workers as employees if:

  1. They perform their work duties under a company’s control
  2. The work they do is integral to the company’s business
  3. The workers do not have independent enterprises in their trade

Another way to look at the ABC test is in terms of how a business can demonstrate that a worker is not an employee. If a worker is not under the control of the hiring entity, performs work that is outside the typical course of the company’s business, or is generally engaged in an independently established trade related to the work they perform for the business, they may be considered to not be an employee.

By labeling workers as employees, they become entitled to certain benefits like workers’ compensation, expense reimbursement, paid sick and family leave, minimum wage, and unemployment insurance.

Employers are also required to pay half of their employees’ Social Security Tax. Employers and freelancers alike are up-in-arms about the new legislation, as they question how this affects their work and their bottom line.

How AB5 Affects Freelancers, Contractors, and Businesses in California

If you are a Californian who makes your living through independent contract work, you likely face many questions about how the law affects you. The way in which this new law affects different types of freelancers is varied.

Freelance writers and photographers submitting more than 35 articles or photos per year to any outlet would need to be hired as employees. The fear is that many outlets will stop using freelancers to avoid non-compliance with AB5. Some companies, such as Vox Media have already dropped hundreds of freelancers. Others have already decreased the workload they give to freelance employees, so that they remain in compliance with the new bill.

Another issue with the bill is that even if companies hire former freelance workers full time, many will not be able to take the jobs. Some have physical disabilities which prevent them from taking full time work, while those who could work full time would face losing social security and other government disability benefits. Many freelance workers are well beyond the typical retirement age. Companies hiring full-time employees are not likely to select these candidates for the positions they need to fill.

Companies like Uber and Lyft provide jobs on demand without needing to offer the benefits that most part-time and full-time companies offer. These businesses have built massive networks of independent contractors who do their driving, shopping, and deliveries. Uber feels that their drivers are correctly classified as independent contractors but has also tasked company volunteers with developing new app features specific to California. These new features would allow drivers certain new abilities, like being able to see estimated trip fares and rejecting trips with no penalty.

Reaction From California Businesses

Businesses are upset about the new bill because the benefits they now must offer to former contract workers can add 30% to their labor costs. It also limits the flexibility they once enjoyed by hiring freelancers to perform many necessary tasks. Some companies, such as Uber and Lyft, are saying that their workers still qualify as independent contractors under the ABC test. They are planning to argue their case in court, stating that they will not reclassify their workers unless a judge compels them to do so.

Most businesses fear that they will see an increase in independent contractors bringing wage and hour law claims and class action suits. These claims could include meal and rest break claims, overtime, and wage statement claims, among others.

Reaction From Freelancers and Contractors

Many contract workers are suing the state of California to protect their livelihoods. Organizations that represent freelance journalists and photographers argue that AB5 limits free speech under the U.S. Constitution. The bill affects workers in industries from technology and trucking to entertainment and music. Over 5,000 interpreters and translators signed an open letter to California lawmakers, asking to remain classified as independent contractors but were denied.

The California Trucking Association sued the State of California in an attempt to prevent the application of the ABC test in the truck driving industry and challenge the AB5 law. They have been granted a temporary restraining order on the enforcement of AB5 against motor carriers until the court resolves the motion they have, along with two owner-operator co-plaintiffs for a preliminary injunction.

Virtual Assistants Are a Great Hiring Alternative

If your California business is struggling to adjust to the new changes associated with AB5, you may want to consider the option to hire virtual assistants outside of California. This alternative allows your business to work with freelancers and save money on your bottom line. You can also avoid the added costs and complications of adding staff to your payroll as part-time or full-time employees.

Remote team members save companies thousands of dollars a year on overhead expenses. General Virtual assistants take phone calls, make outgoing calls, handle scheduling duties, and perform a variety of bookkeeping tasks, which can save your company’s actual employees valuable hours that they can spend on more productive work. Virtual assistants work remotely, and oftentimes outsourcing work to one makes you their client, which saves you the trouble of payroll taxes, benefits, and fees.

The Reason Why Virtual Assistants Can Avoid Compliance With AB5

When we take a look at the way in which a company can show that a worker is “not” an employee, we find that hiring a personal virtual assistant from Latin America becomes a viable choice in filling company needs, without having to classify a worker as an employee under the new law. Since virtual assistants are not under the direct control of your company, they are essentially performing their duties under the control of a third party entity, such as Virtual Latinos. This rules out the first condition of the ABC test.

Virtual assistants also perform duties for various other companies, which is not at all related to the work they would be doing for your company. This satisfies the second marker that we can use to determine that your assistant is not an employee of your company. Last, virtual personal assistants, such as those available to your company through Virtual Latinos, are engaged in an independently established trade. The duties they perform for your company are the same ones that they perform for various other companies around the country, which classifies them as independent contractors, acting as assistants to multiple businesses besides your own. This satisfies the last part of the ABC test.

Save Your Business Money by Hiring a Virtual Assistant From Latin America

Quality personal assistants from Latin America offer a variety of services that benefit your company in a multitude of ways. Virtual Latinos virtual assistants are experienced college graduates, who are fully bilingual and prepared to meet your clerical needs. This allows your employees to accomplish important tasks, devote time to satisfying clients, and meet company goals on or ahead of schedule.

Virtual Assistants cover time-consuming tasks for your company, such as digital marketing, social media, and email blasts. They also complete online research, marketing automation, CRM management, and a host of bookkeeping tasks that can eliminate multiple full-time employees—or replace contractors who live in California.

The ways in which virtual assistants can save your company money are numerous. As they are not legally required to be labeled as employees of your company, you as a business owner are not required to invest crucial company funds in paid employee benefits. The social security tax, unemployment insurance, workers’ compensation, expense reimbursement, paid sick leave, and myriad other perks that come out of company revenues for actual employees do not have to be paid to virtual personal assistants. So, as you can see, the money your company will save over the course of a year leads to a direct increase in your business profits. Virtual Latinos can cover the tedious duties your company needs to accomplish every day, without costing you the expense of employee benefits you would need to pay in-house employees.

Let Virtual Latinos Do Your Recruiting for You

Virtual Latinos can connect you with passionate virtual assistants, allowing your company to focus on running the business efficiently. With Virtual Latinos, you will find talented and motivated workers who have completed a demanding, high-quality training program.

As a top virtual assistant hiring service, we hand pick the best applicants available after sifting through all the applications we receive. Our top applicants have the opportunity to join our US-based digital marketing and certifications programs. We offer the flexibility of hiring assistants directly with no middleman, or through our assisted hiring services. We work in countries like Mexico, Costa Rica, and Chile, which are in or close to your time zone. This eliminates confusion over deadlines and schedules.

Most importantly, we are one of the most affordable options you will find. Our virtual assistants are 40%-75% less expensive than US-based assistants, and our marketers are 30%-50% less expensive than freelance and in-house marketers in the US.

Virtual Assistants Offer an Alternative to CA Freelancers

Contact Virtual Latinos now to find out how we can meet your company’s needs and give your employees extra time to focus on your clients and help your business to grow. Best of all, our virtual assistants afford your company the opportunity to contract these duties out, with no consequence to the AB5 Law. Virtual Latinos are one of the best-kept secrets in the business world, but we would love to share our experience and quality work with you and your company.

10 Ways a Latin American Virtual Marketer Can Grow Your Marketing Agency

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Marketing agencies are some of the busiest businesses in the world. Modern marketing is an incredibly fast-paced field. Many agencies struggle to balance their day-to-day responsibilities. The average marketing agency will handle all types of promotional services for its clients, including marketing campaign planning and management, branding, visual design, social media marketing, and much more. Not only do marketing agencies need to handle all these tasks quickly and efficiently on a consistent basis, but they must also connect with new clients and provide excellent results to current ones.

Top virtual assistant companies can be tremendous assets to modern marketing agencies for several reasons. It can be incredibly stressful for even experienced marketing professionals to keep track of their day-to-day obligations while delivering stellar results to their clients and finding new ones. If your agency has struggled to meet a demanding client’s expectations due to overwhelming administrative tasks and countless obligations on strict timetables, hiring a virtual assistant can make a significant positive difference in your business outcomes.

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Top 30 Tasks to Outsource to a Virtual Assistant in 2020

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Business owners in every industry face countless concerns every day. Handling customer relationships, building a strong internal team, cultivating solid business connections, marketing, payroll, and so many other things require time, attention, and resources. For example, the average small business owner will take on many tasks to get a new business up and running. This can be exhausting for any business owner. One of the best ways to overcome this stress is to find a virtual assistant.

Virtual Assistants Can Lighten the Load for a Business Owner

If you have struggled to handle the myriad concerns that come with building a business, virtual assistant companies like Virtual Latinos can be fantastic assets that lighten your burden and allow you more flexibility to build your company with top virtual assistant services. If you’re overworked, you may be costing your company money in lost productivity.

Virtual Assistants Can Assist With Business Communication Tasks 

When small business owners hire virtual assistants, they can start delegating these tasks to ensure timely completion and the consistent attention they require. Some of the business communication tasks most commonly outsourced to virtual assistant services include:

  1. Scheduling meetings and appointments
  2. Prioritizing your emails, responding to emails, setting up email filtering, and weeding out spam email or other unimportant emails
  3. Posting job ads, fielding job applicants, recruiting other team members, and preparing training manuals for new staff members.
  4. Attending webinars and reporting back to you
  5. Creating, launching, and maintaining email marketing campaigns
  6. Sending thank you cards and invitations
  7. Liaising between you and other team members
  8. Participating in online discussion board conversations, acting as your brand expert, and establishing professional connections.

These are just a few of the possible ways your virtual personal assistant can help with your daily business-critical tasks.

Allow Your Virtual Assistant to Help With Content Management

A marketing virtual assistant can be a tremendous asset to any business owner struggling with content development. Many business owners have found greater success with their content marketing strategies by investing in virtual assistants and delegating content-related tasks to them, such as:

9. Handling social media updates and responses.
10. Creating and maintaining a content calendar to schedule and post content.
11. Writing and editing blog posts, press releases, and other published content.
12. Conducting online research, analyzing consumer and customer trends,
and increasing SEO impact with keyword research.
13. Bringing more people to the business website by implementing sound SEO strategies.
14. Examining competitors and developing content that capitalizes on market trends.
15. Creating graphs from spreadsheets and presentations for team members and clients.

Virtual assistants can assist with content management in countless ways, but their capabilities do not end there. The best virtual assistant services can also handle various personal and administrative tasks for business owners.

Delegate Administrative and Personal Tasks to Your Virtual Assistant

Many business owners focus so much on the nuts and bolts of running their companies that their personal obligations may fall to the backburner. A virtual personal assistant or virtual admin assistant can assist with these tasks and offer relief in some surprising ways, including:

16. Organizing your calendar and creating and maintaining your everyday to-do list.
17. Purchasing items for personal or business use.
18. Conducting basic data entry.
19. Helping with sales tasks
20. Helping with financial management, paying bills, setting up automatic payments, and managing bookkeeping.
21. Organizing files, building databases, and creating basic reports.
22. Analyzing performance statistics and results.
23. Prepping for meetings and recording meeting minutes.
24. Transcribing messages or other deliverables.
25. Conducting travel research and booking travel arrangements.

Business owners won’t need to worry about neglecting their personal obligations or handling too many administrative tasks at once when they invest in top virtual assistant services.

Virtual Assistants Can Assist With Customer-Facing Tasks 

Of course, one of the best benefits of hiring a virtual assistant is ensuring better customer experiences. Virtual assistants can help accomplish this in many ways, such as:

26. Creating, sending, and tracking invoices.
27. Representing your brand.
28. Gathering customer feedback.
29. Answering phones.
30. Engaging with potential and current clients on social media.

If you’re a business owner feeling overwhelmed by the sheer number of daily tasks you must complete to keep your business running, stop trying to handle everything yourself and delegate some of these tasks to a dedicated virtual assistant.

Take Advantage of Virtual Assistant Services to Grow Your Business

Stop losing productivity due to spreading yourself too thin and hire a virtual assistant from Virtual Latinos for a cost-effective and reliable addition to your team. Our virtual assistants are bilingual and very familiar with working in the US as well as Latin American markets like Costa Rica, Mexico, and El Salvador. Contact Virtual Latinos today to learn more about our online virtual assistant services for business owners today.

3 Ways to Reduce Organizational Stress With a Virtual Assistant

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Work-Related Stress Affecting Other Areas of Your Life?

Avoid Bringing Your Work Home With You With a Virtual Assistant

Entrepreneurship can be rewarding, but it can also be a source of stress. A recent survey found that 60% of small business owners reported an increasing amount of stress in their work lives, with 33% of those citing managing finances as one of their main sources. Other stress triggers included managing employees (20%), logging long hours (11%), and handling customer/client relations (17%). Unfortunately, work-related stress can have a synergistic effect on other areas of your life, as job-related stress can create lost productivity for your organization and even increase your health care costs. In fact, work-related stress costs the US economy $500 billion in lost productivity every year.

It’s no secret that small business owners often take on multiple roles in the same workday, from serving as accountant and payroll manager to a marketing specialist. There is, however, a better way. Hiring a virtual assistant is affordable and provides a significant return on investment. Here’s how they can reduce your job-related stress.

1. Find Time to Focus on Business and Personal Growth

Managing the daily realities of running a business can leave little time to brush your teeth and take a shower, let alone focus on growing your company or take the time for self-care. Virtual assistant companies can help by taking some tasks off your plate, so you can dedicate your energy to where it is most needed – to your burgeoning business. Here are just a few things a virtual assistant can do for you:

  • Create and schedule social media and blog postings that help you stay engaged with your customer base.
  • Take over organizational tasks such as scheduling customer appointments.
  • Field client calls or acts as chat support on your website.
  • Create and automate email blasts or marketing campaigns.

Work on lead generation through multiple channels.

What could you accomplish if you could delegate some of these tasks to someone else, even if just for a day? Having top virtual assistant services allows you to focus on the innovation of new products that help your business grow. You may even have extra time to pursue another passion or hobby (or maybe get a shower).

2. Take the Stress of Finances Off Your Plate

The majority of business owners report that managing finances is a source of business-related stress. The top virtual assistant companies employ college-educated, qualified individuals capable of helping you with this demanding aspect of running a business. For example, a virtual assistant can help you maintain your quarterly budgets or prepare PowerPoint presentations or reports for stakeholders. Meticulous recordkeeping services can even help you ensure compliance with any regulatory requirements. A virtual assistant can also help track expenses with your preferred bookkeeping method, so you can relax knowing that this aspect of your business is in good hands.

3. Find a VA for Any Business Task That Troubles You

Every business owner is unique. Some hate the bookkeeping aspect of running their company, while others stress over customer relations or focusing on the management of employees. Thankfully, a virtual assistant can help you with all of it. To take full advantage of a VA, ask yourself:

  • What is the biggest cause of my work-related stress? Is it something I can delegate?
  • What do I wish I had more time to do?
  • If I could eliminate one task from my day, what would it be?

You can train a virtual assistant to take on any business task. Best of all, you will save money on employee costs in the process – our Virtual Latinos assistant services start at $5 US dollars an hour. You’ll save time by taking tasks off your plate and save money on benefits you would normally have to provide employees, such as insurance and payroll.

The virtual assistants at Virtual Latinos are meticulously trained, well-qualified, and college-educated. They work across multiple countries – including Costa Rica, Peru, and Honduras – and are available in the time zones where you conduct business.

You will receive high-quality services across multiple fields, such as SEO, digital marketing, and administrative assistance – but at a fraction of the cost of an additional employee. Our Virtual Assistant Directory is also full of remote virtual professionals uniquely suited to your industry or next project. No matter where you work or what you do, there is a virtual assistant within our directory that can make running your business easier.

Virtual assistants are quickly becoming one of the most valuable tools in a small business owner’s toolkit. By taking organizational, financial, and general business tasks off your plate, you can reduce your business-related stresses and focus on following your passions. Learn more about Virtual Latinos and the services we offer.

Keeping Pace: 5 Reasons a Virtual Assistant Is More Important Than Ever

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As much as you want to do it all, you simply cannot. As a business owner, you will need help at some point. Finding the right person to help you run your business is no easy process but in today’s day and age, it is surely easier than it ever has been. Because technology has allowed for such advancements that let us communicate with individuals sometimes on the other side of the world, the time is now to hire a virtual assistant for your business. Let us tell you why.

Running a Business

It would seem unnecessary for us to explain to you how to run a business, much less your business, so we’d rather sympathize with you. We understand that businesses are ceaseless machines that create as much profit as they do stress, from contracts to payroll, everything can be difficult to balance. Top virtual assistant services from Mexico, Colombia, Costa Rica, or elsewhere in Latin America have become an ace for many businesses looking to succeed.

Remote Virtual Assistants

You can communicate with anyone in the world in just a matter of minutes now, so when sourcing workers, you are probably wondering where to look. Latin America has become a top choice for businesses looking for reliable individuals who have a strong desire to work and have the skills to perform. Latin America has a high cultural affinity with the United States and this gives it a leg up on the competition. Below are five upsides of having a virtual assistant:

1. They Provide Organization

Simple enough, right? Not really, organizing can be a daunting task that keeps on getting postponed. Organization comes down to prioritizing and delegating properly, having the peace of mind that the work is getting done each day requires the right person to deliver it. Many business owners say that staying organized is the master key to success. A virtual assistant, perhaps one versed in secretarial work, can be the answer. Organization in today’s fast-paced world is key to business success.

2. They Have the Skills

We do not doubt that you have the skills, but do those around you have the necessary skills to complete the job? If somebody is going to be helping you run your business side by side it is important that they are qualified in the field in which your business performs. Have you ever considered looking for talent outside of the United States? Talented workers from Latin America have the advantage of living and working in a work environment where digital technology is booming and remote work has become both a fulfilling and common way to build a career. That means that not only are these workers outfitted with incredibly useful language skills that help eliminate language barriers and improve your reach, but they’re also working in an industry that prides itself on being at the forefront of virtual assistance work and encourages its workers to consistently improve their knowledge and abilities in the area. Hiring a virtual assistant from Latin America has become an excellent option for business owners who need workers of a certain skill but have a hard time finding them in their surrounding areas. By selecting to work remotely with someone you open up vast opportunity.

3. They Embody Reliability

Being able to rely on an individual to deliver results day in and day out is crucial for any growing company. A person with a true desire to work for you becomes essential, and oftentimes these individuals can be found where you would least expect it. It is true that a business owner must get creative if he or she expects to find the right people for their business. Latin American youth are finding themselves today with better schooling than ever before (more affordable universities) but cannot say the same for business opportunities at home. Many are thrilled to work for an American company, and that excitement is reflected in their work, including, for example, helping boost a company’s marketing strategy online.

4. They Help a Business Grow

Depending on the role you assign a virtual assistant, he or she can help your business grow. You can set a virtual assistant to help with smaller tasks like answering phones or filing documents or you can task them with greater assignments like managing SEO on your page. That means that you, as the business owner, will have more time to dedicate to the important tasks that can’t be delegated. Instead of spending your time dealing with everyday tasks that are important, but that doesn’t necessarily require your undivided attention, you can leave those tasks in the hands of an experienced virtual assistant and focus your efforts on expanding and strengthening your business instead. The point is to build a lasting partnership with a skilled virtual assistant that is strategic and profitable for all.

5. They Are Timely

There simply has never been a better time to hire a virtual assistant for your company. Even back in 2015 when the trend seemed to be getting started there just simply weren’t as many tools available that allowed virtual assistants (and the businesses for which they worked) to take full advantage of their work. Today’s technology has made it easier than ever for people to collaborate, however, and offer virtual assistants many tools that help make their work with remote coworkers seamless. And since many businesses are already looking at how modern technology can help improve their productivity, it’s the perfect time to bring a virtual assistant on board.

 

 

At Virtual Latinos, we understand that you are looking for the most qualified individuals available and we are happy to provide them. Contact us today to inquire about our talent pool and allow our team of experts to point you in the right direction. A virtual assistant can be the difference your business has been searching for.

Virtual Growth: How Latin America Is Adapting to the Virtual Age

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It is no secret that despite great eagerness and strides over the last twenty years, Latin America is still lagging when it comes to their tech skillsets. Many young Latinos from South America are finding work in Mexico, the United States, and Canada. These Latinos are using the skills they learn there to start businesses in their home countries or find employment in American companies shaping the future. Lowering the skillset gap is a top priority in Latin America, read on to find out how they are going about it

Diagnosing the Problem

Before one can tackle an issue it must first diagnose it, and the issue is, as World Economic Forum unearthed, that more than 40% of Latin Americans are in a job that consists of moderate to heavy amounts of routine work. From factory to field workers, many Latin Americans find themselves working jobs that do not stimulate the mind or present new challenges each day. The statistic is alarming because that is nearly half of the Latin American workforce in the country.

Soldiers of Change

Many Latinos are looking to change the statistics by going in a different direction. Mexican, Honduran, Colombian, Chilean, and many more Latin Americans are taking the time to learn valuable skills, which include graphic design, SEO practices, digital marketing, software management, and so on. The skills that they are learning make them excellent candidates for work within the country or remotely as virtual assistants or marketers. By learning different programs, Latinos are opening the door for American companies to seek them out for wok.

Cultural Affinity

It is important to note that one of the many reasons that Latinos have an easier time opening the doors of change is their cultural affinity to the United States. Countries like Argentina, Peru, Colombia, and more are well versed in American customs; they understand the work ethic behind major corporations in the United States, and work toward meeting the standards. There is a deeply rooted desire in many Latinos to work for American companies that can offer greater financial rewards and recognition than they could find at home.

Technology Today

Why is a tech skillset so important today? Because the world is moving at a fast-pace and in order for businesses to compete, they need to be able to send out their message effectively, this all comes down to branding and digital marketing. Digital marketing and sales require that individuals know how to best broadcast a company’s message; this may mean social media skills, SEO knowledge, and excellent computer literacy.

Government Policies

Latin American governments are making strides to offer their inhabitants more opportunities to venture out and learn the skills they need. While the tech infrastructure may not always be there for aspiring techies to stay at home, governments are keen on providing the type of programs that can send talented individuals abroad. Forbes details here the story of a Colombian who made its way to Silicon Valley through a government program. Those governments which are cooperating are providing a fantastic service to those who wish to learn.

Latino Virtual Assistants

So as businesses are focused on increasing their brand awareness and governments are doing their best to provide the tools that citizens need, individuals who can assist American companies with their growth day in and day out are available virtually. Many Latinos with the right skillsets can help companies organize, strategize, and execute remotely. An affordable virtual assistant can make a big difference in the way that you choose to operate your business; he or she can be the help you sorely need.

Working Time Zones

For years companies had found themselves sourcing to countries like India and the Philippines, where the time zone difference greatly impacted the business. Latin America offers little to no time zone variations and therefore, ample opportunity to complete tasks on time and manage better. A dedicated virtual assistant can help you organize your tasks and keep things flowing as you work toward better branding your company and spreading the message.

Would it not be great to work alongside motivated individuals within your time zone? At Virtual Latinos, we believe so and are happy to see that governments are providing aspiring marketing virtual assistants with the tools they need to contact the employers they wish. Give us a call today at +1 (619) 317-1198 to hire virtual assistants that can help your company grow. Latin America is changing its face, and it is the time the world recognizes it.

5 Latin American Industries and the Workers They Produce

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From 2013 to 2016 Latin American industries saw a big boost in their industries, including virtual personal assistants, injected primarily by the Obama administration. Since then many of them have been reaping the rewards and continuing their growth. The political tide has surely changed since but the sectors have remained strong for the most part. In this piece, we want to tell you of five Latin American industries, located in a variety of countries from Costa Rica to Chile, that are exporting talented workers helping American businesses grow.

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