Project Details

$5.00 Per Hour
10 Hours Per Week
12+ Months Duration


Part-time Contract Specialist Admin VA for Contract Services Company

Dear Virtual Latinos,

We’re looking to hire 1 VA in the next 7 days through this job that the Virtual Latinos Agency is publishing on behalf of an existing client.

Client & Short Job Description:
The client owns a company that provides professional Contract Services to other companies. He currently works with a VA from Virtual Latinos and is looking to hire another VA in Latin America to help with different administrative tasks related to the contract services.

The client is looking for a detailed-oriented and tech-savvy VA with amazing organization skills. See more “Ideal Qualifications” below.

The client is currently using these systems:
– Google Suite
– Calendly

– DEADLINE TO APPLY: You must apply by Tuesday, May 19 at 11 pm PT. Our team will set up interviews for the selected candidates for May 20-21, 2020.

Tasks required for the job

1. LinkedIn Messages Sorting
– The client does a lot of marketing through LinkedIn, via messages
– Gets 20-30 responses per day, and needs a VA to go through them, and filter which are good/bad, and manage the messages and connections
– Those who are not interested would need to be managed to “delete the connection”, and stop messaging them
– Those who are interested, we’d have to make sure the client stay in touch with them, and that the VA can make sure he informs the client that someone wants more info and possible schedule a call/meeting
– The goal is to make sure the VA acts on the company’s behalf to respond as quickly as possible
– Mostly a simple task, but requires someone that’s very organized
– Currently, all leads are added into Mailchimp Email marketing, to a drip automated campaign.
– The Mailchimp list via automates a process that saves all new leads into a Google Sheet document, which the client uses to track all leads
– The client will provide training on how the funnel works, and how to do everything

2. Clients & Contracts Documents Management
– The main task is for the VA to organize documents as needed into the client’s contract system (FileMaker)
– The VA will check and manage incoming Email, to check if any clients send documents. If they did, download the docs and upload to the GSA Contract system
– The client uses FileMaker (Software), to upload documents in that system, based on the client/contract case of each client
– There are about 10-12 documents that are needed for each client
– The client will provide training to show how to do this
– When clients email any questions, the VA would need to be in charge of answering questions and updating clients on the status of each contract
– The VA would be in charge of helping with various tasks related to client needs and requests
– The VA would be in charge of keeping records withing the system/CRM clean and up-to-date

3. Scheduling and Appointment Setting
– The VA will help the client to organize, set and manage meeting through the use of (software to set appointments)
– The VA will use the client’s main calendar account, and send links by email to existing/potential clients to select and choose specific dates/times to set up a call and appointment.

4. Prepare & Organize Rejection Documents
– An email comes from the GSA (General services administration) system, and the VA would need to figure out who the client’s documents they are
– Once they do this, they’ll need to create a rejection letter to send to the client using a template. It’s simply copy/pasting from the main template, then customizing the rejection letter based on the details received from the original rejection letter
– The VA would then need to gather additional documents to be presented along with the rejection letter, so he’d need to organized these documents and put them together with the rejection letter and send to the company’s boss for review before sending to the client
– Training will also be provided for this
– The most important part of this task is having a VA that’s VERY organized

BONUS Task: Phone Answering:
– Not a requirement, but would be nice to have
– The client may ask the VA to answer the phone as needed, but not a priority right now

Ideal qualifications:
– The VA must be super organized and know how to manage documents, files
– A great candidate must be super detailed oriented, to make sure he/she can follow instructions as needed
– The client needs someone who is NOT afraid to ask questions, ask for input, and ask the client whenever they have questions. The most important is to do quality work, so if the VA needs help, he must be willing to ask for help (NOT be afraid to do so).
– Need a VA that has initiative, can think on his/her own, but can also take directions/input from the client
– Must be computer savvy to quickly learn software and systems, including some medium-level of complexity.

Work Details:
– Schedule: Mon-Fri, 2 hours/day,  flexible schedule but within business hours which are 9 am to 2 pm Central Time
– Hours: 10 hours/week (part-time), but eventually may go up to 15-20 hours/week within 3 months.
– Payment: $5-6/hr full-time Determined by Virtual Latinos depending on your experience

Interested in applying for the job? READ THIS CAREFULLY:

Please apply through this Virtual Latinos platform, and include:
1) 1-2 short paragraphs introducing yourself, where you’re from, what you studied, and general work experience, and explaining why you believe you meet the requirements of attitude and skills?

2) Provide us with specific details of your past experience and skills related to each of the 4 tasks categories mentioned above. The format of this section should look like this:

Main Job Tasks Experience:
1. First task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

2. Second task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

3. Thrid task category… etc (as many categories as applicable)
IMPORTANT NOTE: 40-50% of applicants do NOT read the instructions and send very poor proposals. If your proposal is one of those it WILL BE IGNORED.

Watch this video on how to create a GOOD PROPOSAL

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