Project Details

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$5.00 Per Hour
25 Hours Per Week
12+ Months Duration

 

Part-time (FT Availability) Virtual Executive Assistant for Property Management Company

Dear Virtual Latinos,

We’re looking to hire 1 VA in the next 7 days through this job that the Virtual Latinos Agency is publishing on behalf of a new client.

Client & Short Job Description:
The client owns a property management company based in Newport, Virginia. They are looking for a VA to help them with different administrative tasks like document management, customer phone support, basic bookkeeping, and other related tasks.

The client is looking for an executive assistant with some experience as a VA with excellent English skills. See more “Required Qualifications” below.

DEADLINE TO APPLY: You must apply by Thursday, May 14 at 11 pm PT. Our team will set up interviews for the selected candidates for May 15-18, 2020.

Software Client Uses
– MS Office Suite
– HelloSign, SignRequest, or Docusign
– Firm360 (https://www.myfirm360.com/)
– Calendly & Outlook
– Vonage/Jive

Tasks required for the job

1. Document Preparation & Management
– Preparing financial statements, reports, memos, invoices letters, quotes, PowerPoint presentations, and other documents.
– The VA will be asked to review documents and check that things look good, have no spelling mistakes, grammar issues, etc.
– Prepare documents to make sure they’re almost ready to send to the client’s customers. Yet, the client will review all documents prior to sending to their customers
– This will include creating contracts, engagement letters (customize letters for each client), customizing them through the web-based system, and sending it off to clients for signing online
– May require the VA to help the client to digitize Word documents, into a web-based agreement using HelloSign, SignRequest, or Docusign.
– Setup new clients into the web-based system called Firm360 (https://www.myfirm360.com/), by adding client’s full information there

2. Admin Tasks
– Follow-up with existing leads/clients to make sure they sign all required documents
– Helping prepare for meetings, which is all handled through Calendly and Outlook.com
– All of the client’s appointments are set up through her Outlook calendar
– Using various software, including word processing, spreadsheets, databases, and presentation software.

3. Customer Support & Answering the Phone
– The VA will dedicate a few hours/day to help with answering all the incoming calls during the business day
– The calls will be a mix of inbound (answering), and outbound (making calls)
– Answering phones and routing calls to the correct person or taking messages.
– The client already has a web-based phone, Vonage/Jive, so there’s a phone app that the VA will use to login to the phone application
– Email management for the client’s email accounts, including saving documents, replying to people as needed, and/or filtering

4. Basic Bookkeeping Tasks
-This includes the VA being in charge of research, setup and launching new Facebook and Google Ads Campaigns
– The marketing agency will provide all the necessary text/copy to be used in the Ads, the video, and training on how to do everything.
– The marketing agency already has a videographer doing the video ads, and once the video is completed, the VA will need to get the video and use it to set it up as a video ad.
– The VA most importantly need to learn how to do everything and be in charge of implementing everything by following the training instructions carefully

Required Qualifications:
– Professional, experienced level in English writing communications skills, as well as verbally (for answering the phone)
– Prior experience as a virtual assistant. Since the client has a lot going on, all over the place.
– Proven experience as an executive assistant or other relevant administrative support experience.
– In-depth understanding of the entire MS Office suite.
– Must be able to meet deadlines in a fast-paced quickly changing environment.
– A proactive approach to problem-solving with strong decision-making skills.

Ideal Qualifications:
– QuickBooks Online/Desktop experience ideal, but not required

Work Details:
– Schedule: 8am – 2pm (with 1-hour break) Eastern Time
– Hours: 25 hours/week (Part-time), the hours may be higher at the beginning during training. So only looking for people that are available full-time, even though the job will on average be part-time.
Pay: $5-6/hr (depending on your experience, determined by Virtual Latinos)
———

Interested in applying for the job? READ THIS CAREFULLY:

Please apply through this Virtual Latinos platform, and include:
1) 1-2 short paragraphs introducing yourself, where you’re from, what you studied, and general work experience, and explaining why you believe you meet the requirements of attitude and skills?

2) Provide us with specific details of your past experience and skills related to each of the task categories mentioned above. The format of this section should look like this:

Main Job Tasks Experience:
1. First task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

2. Second task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

3. Thrid task category… etc (as many categories as applicable)
——–
IMPORTANT NOTE: 40-50% of applicants do NOT read the instructions and send very poor proposals. If your proposal is one of those it WILL BE IGNORED.

Watch this video on how to create a GOOD PROPOSAL

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