Full-time General & Legal VA for Immigration Attorney
Dear Virtual Latinos,
We’re looking to hire 1 VA in the next 7 days through this job that the Virtual Latinos Agency is publishing on behalf of a new client.
Client & Short Job Description:
The client is an immigration attorney. His primary focus is to help clients with work visas, green cards, and US citizenship for family and business cases. Examples include people who want to bring parents, children, or spouses to the US permanently; businesses looking to hire foreign talent, and investors looking to start or grow a business in the US. The client has been an attorney for 9 years.
His team is made up of the main Attorney, a paralegal, and a virtual receptionist team from Georgia (to answer the phone, etc). They only work for lawyers. They schedule appointments, take calls, notes, and can also take payments over the phone.
TRAINING: It will be provided for the VA to learn about immigration law, and be able to work as a paralegal.
The client is looking for both a VA for help with marketing, as well as for general admin for legal assistance. Ideally, he’d like someone who can bo both. See more “Ideal Requirements” below.
DEADLINE TO APPLY: You must apply by Tuesday, September 15th, at 10 AM PT. Our team will set up interviews for the selected candidates for Wednesday, September 16th, 2020.
Tasks required for the job
1. General Admin Tasks
– Help with filing mail that was received in paper and scanned. The mail has to be filed into the correct digital client folder. May involve using Dropbox, Google Drive, etc.
– Help with email-related items.
Help the law firm develop, create, and document the company’s SOPs (standard operating procedures).
– Write short articles about clients’ stories/cases or legal related topics.
– Prepare office reports.
– Keep the referrals and partners up-to-date to what happened to clients referred by them.
– Improve and organize the documents library, which includes a variety of legal documents, questionnaires, templates, etc.
– Manage online documents, including editing/labeling documents correctly as needed, and/or changing document names.
– Additional tasks as required by the company.
2. Prepare Case Indexes
– Prepare case indexes with all the reports, statements, and affidavit.
– Help legal assistants to put clients’ cases and all documents together.
3. General Research & Contact Government Agencies
– Do general research on Google for vendors, contractors, and provide a summary.
– Research tasks, such as law-related departments in other states.
– Go into government websites and research documents such as criminal records, or others to get info about each client’s case.
– Research other websites, or government agencies for additional information as needed.
– Call government agencies to request more information.
– When calling, the agency sends this information by email. There is always a cost for obtaining this data/info, so the VA would need to then pay for these documents.
– Research which is the correct agency they need to contact.
– Submit background checks documents to the government online.
– When the results arrive, the VA will need to track all of the documents.
4. Calendar Management
– Help the law firm’s staff and/or CEO manage his calendar appropriately.
5. Filtering & Qualifying New Leads
– Help the law firm talk to all leads and figure out how to qualify new potential leads.
– Properly understand the answers to each question to qualify as good or bad leads.
– Those who are qualified and good leads will then be asked to book a call with the law firm’s team and/or attorney.
6. Review & Check Client Information
– Review all documents and info submitted by clients through the online form they initially complete.
– Make sure that clients provide an electronic signature, in order to hire the law firm for their services.
– Connect with the clients over the phone, email, and/or Zoom (video call) to review information.
– Gather and review various documents, and organize them as needed for each client’s case.
– Once the intake of each client’s story is done, write one-page summaries of the client’s case.
7. Fill Out Forms & Questionnaires
– Fill out multiple forms and put them together in a folder.
– Prepare the PDF forms pre-filled with the client’s information, after gathering the info and facts.
– Attach and create the exhibits for each client, ensuring that all items are there.
– Send forms and exhibits to the lawyer for a final review.
– Translations for birth certificates and other documents.
– Translations of various documents from Spanish to English.
– Translations of client’s conversations or declarations into English.
9. Basic Marketing Tasks
– Develop basic Email newsletter campaigns to target the law firms’ leads and contacts.
– Gather client testimonials and reviews, in order to get better rankings online.
– Post on social media (Facebook, Instagram, LinkedIn, etc).
– Other simple, basic marketing/email marketing tasks.
(New) Personality Test:
If you haven’t, take this 7-8 minutes test and add your personalized link to your proposal. You just need to take it once and use the same link for all future proposals: https://www.16personalities.com/free-personality-test
NOTE: Please send your unique personalized URL/link, after finishing the test click on “Send my results by email”
WRONG LINK TO SAVE: Generic personality link https://www.16personalities.com/estj-personality
CORRECT LINK TO SAVE (Sent by email): Your unique results link
– MUST have the desire to learn a lot, and is willing to go through lots of training.
– Must be someone who wants to LEARN a lot, be flexible, and be constantly eager to understand the complicated system of immigration law in the US. Willing to train the VA who is the right student and who wants to learn.
– Someone who wants to learn usually has great initiative.
– They VAs should NOT BE LAWYERS.
– Prefers VAs with backgrounds in business, political science, economics, English literature (who can write well), etc.
– Looking for a VERY pro-active VA who can help with marketing ideas, strategies, and can think “on his own” for creating new campaigns and ideas.
– The goal is to have someone who can take initiative, think “ahead” of the lawyer, and always be in the lookout for ways to help the client, improvise things, and improve processes, etc as needed.
– Someone who pays a LOT of attention to detail on everything they do.
– Must have a VERY optimistic and upbeat personality, who is friendly, positive, and has an overall good vibe.
– The ideal VA should be VERY open-minded and be ok with learning about US immigration systems, politics, etc.
– The VA will be the main point of contact with lots of potential clients who are trying to legally immigrate to the US, and therefore should be 100% professional, compassionate, and empathetic when talking to people.
– Looking some a VA who really wants to help change people’s lives, and we mean that.
– Somebody who wants to join a team, and grow for the long-term.
– The client is open to constructive criticism.
– If the VA has experience in working with lawyers it’s a plus, but NOT required.
-Schedule: Monday-Friday, a very flexible schedule within the company’s regular business hours of 8:30 am to 5:30 pm – 10 am to 4 pm would be the most important timeframe to cover. Pacific Time.
-Hours: 31 hours/week, with potential to 40 hours/week. Only looking for VAs who are available full-time.
– Pay: $7-10/hr Full-Time (depending on your experience, determined by Virtual Latinos)
Interested in applying for the job? READ THIS CAREFULLY:
Please apply through this Virtual Latinos platform, and include:
1) 1-2 short paragraphs introducing yourself, where you’re from, what you studied, and general work experience, and explaining why you believe you meet the requirements of attitude and skills?
2) Provide us with specific details of your past experience and skills related to each of the tasks categories mentioned above. The format of this section should look like this:
Main Job Tasks Experience:
1. First task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples
2. Second task category name from above goes here
– I do/don’t have any experience with follow-up up with leads, for X amount of years while working with X company
– The types of tasks I’ve done while using X system for managing leads and potential clients include: Give examples
– Additional details
– Additional examples
3. Third task category…..
IMPORTANT NOTE: 40-50% of applicants do NOT read the instructions and send very poor proposals. If your proposal is one of those it WILL BE IGNORED.