Project Details

$5.00 Per Hour
31 Hours Per Week
12+ Months Duration


Full-time Bookkeeping & General Admin VA for Light Bulbs Re-seller Company

Dear Virtual Latinos,

We’re looking to hire 1 VA in the next 7 days through this job that the Virtual Latinos Agency is publishing on behalf of a new client.

Client & Short Job Description:
The company specializes in buying and reselling light bulbs. They mainly purchase from retail stores and sell on Amazon. However, they have a few other direct sales channels as well.
They take advantage of sales of light bulbs from the big home improvement stores, and then they resell them on Amazon. They have been doing this for 6 years, and have a team of 4 people. Shipping manager, 2 other employees, and other people they work with.

The client is looking for a highly organized VA with great people and English oral skills. See more “Ideal Requirements” below.

DEADLINE TO APPLY: You must apply by Friday, July 31 at 10 am PT. Our team will set up interviews for the selected candidates for Monday, August 3, 2020.

Tasks required for the job

1. Categorizing Transactions on Quickbooks (Bookkeeping)
– The company uses Quickbooks online.
– They have 2 bank accounts, and 5 credit cards connected to it, so all the transactions get downloaded into Quickbooks. These then need to be categorized and added to the bookkeeping system.
– The VA must notify the client if any bank or credit card accounts are not connected properly.
– The VA will also be in charge of filing pictures of receipts away and organizing them by month.

2. Calling Home Improvement Stores
– Calling stores such as Home Depot, Lowes, etc.
– Checking quantity and pricing of different products they’re looking to buy.
– Checking the status of an existing order, and if they’re ready for pickup/shipping.
– Make any calls necessary to put in phone orders to purchase products, or order items/products online.

3. Recruitment Help
– Helping post jobs to recruit new people, such as posting job ads on websites, etc. These sites include Craiglist.
– Helping with interviewing potential candidates for the job, and pre-screen them before the owner gets to talk to them
– This includes helping find people for doing shipping, packing, and doing “remote packing” in different states/cities
– The client has problems finding and vetting the right people who help the business with “gig work”, mostly about packing the product.

4. General Admin tasks
– Keeping clients organized in various ways (ie spreadsheets, calendar of events, etc.). Similar role to a secretary.
– Organizing receipts, and other digital items the client will provide.
– Other general admin work, as comes up as needed.
– May include some personal/business-related tasks.

5. Other Tasks (Training will be provided as needed)
– Route planning for trips with multiple stops. For example, they would use a route planning software to have one of the drivers hit 18 stores in a few days, picking up light bulbs at each one of them.
– VA would also be responsible for booking them hotels on the Priceline app and acting as sort of a “command center” for the driver if the driver needs anything on demand.
– Amazon seller accounts for routine maintenance. This can include creating cases to request reimbursement on various returns and other things that Amazon tends to overcharge on. Also can include tasks such as fixing listings and the occasional customer messages (which they don’t get many since Amazon usually handles that for the company).
– Using to input zip codes all around the country for specific products that could be discounted in a certain area.

(New) Personality Test:
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NOTE: Please send your unique personalized URL/link, after finishing the test click on “Send my results by email” 

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Ideal Requirements:
– The client is VERY disorganized, so needs a MEGA well organized VA.
– Looking for a very detailed oriented VA.
– Must be able to talk to people on the phone, as needed, especially with people that sometimes don’t have great English accents (such as Employees at the home improvement stores, who are not very patient).
– Having INITIATIVE is key. If for any reason, the VA can’t get a hold of the client or their shipping manager, then the VA will have to be able to make decisions on their own. If, for example, a decision needs to be made right away. The client doesn’t expect the VA to be able to take initiative right away before the VA gets a feel for the company, but once the VA gets used to it, then the VA should be comfortable doing that.
– Having great English speaking (verbal) skills, and who are easy to understand is VERY important. Writing skills are also important, but not as much.
– Ideally looking for VAs who have patience, so they can patiently talk with the people they’ll work with over the phone
– Should be nice and friendly, but persistent.
– Preference, not requirement, for a VA in Mexico, since there might be opportunities down the line within the country.

Work Details:
– Schedule: Monday through Friday. Very flexible hours. 6 hours/day, most likely between 8 am to 5 pm, but can also work weekends if they’re open to it. Eastern Time.
– Hours: 31 hours/week, then leading to full-time
Pay: $5-6 Full-Time (Depending on your experience and skills, determined by Virtual Latinos)

Interested in applying for the job? READ THIS CAREFULLY:

Please apply through this Virtual Latinos platform, and include:
1) 1-2 short paragraphs introducing yourself, where you’re from, what you studied, and general work experience, and explaining why you believe you meet the requirements of attitude and skills?

2) Provide us with specific details of your past experience and skills related to each of the task categories mentioned above. The format of this section should look like this:

Main Job Tasks Experience:
1. First task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

2. Second task category name from above goes here
– I have worked with contacting leads/people for X amt of years, at X company. Here’s an example of how I worked, my process, and the results of it:
– Additionally, I’ve also done Y type of works, with Y company.
– Additional details
– Additional examples

3. Thrid task category… etc (as many categories as applicable)
IMPORTANT NOTE: 40-50% of applicants do NOT read the instructions and send very poor proposals. If your proposal is one of those it WILL BE IGNORED.

Watch this video on how to create a GOOD PROPOSAL

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