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How to Prepare Your Business to Hire a Virtual Assistant

Tips & How To's

What To Know Ahead of Hiring a Virtual Assistant

Is your business rapidly growing and requiring more of your time and effort? Do you catch yourself wishing you could find a qualified professional to assist you in everyday tasks? The best decision you can make for your business is to hire a virtual personal assistant. Virtual assistants perform a wide range of duties in a number of essential areas such as business administration, customer service, and marketing, freeing up your time and allowing you to concentrate fully on the important aspects of your business that only you can handle.

To find the best virtual assistant for your business, partner with the right company. At Virtual Latinos, one of the top virtual assistant services, we maintain a staff of talented, experienced professionals with an extensive range of skills and knowledge valuable in a number of industries. Our motivated, hardworking virtual assistants allow you to delegate responsibilities with the assurance that they will meet your standards. Consider the following advice on how to prepare when hiring a virtual assistant, then contact us to choose the best virtual assistant for you!

Determine Your Budget and Your Needs

The first step to take when you want to find a virtual assistant for hire for your business is to determine your budget and needs. Many variables come into play when deciding how much to pay a virtual assistant. Generally, more experienced virtual assistants and certified marketing virtual assistants will cost more than less experienced VA’s or non-certified marketing VA’s.

Compared to virtual assistants in the US, hiring virtual personal assistants from Virtual Latinos is 40-75% less expensive. We offer two methods of finding a virtual assistant – hiring assistants through our Agency program tends to cost a few more dollars per hour than hiring specific virtual assistants from our Directory. However, hiring through the agency offers more support from our professionals, resulting in less work for the business owner. Consider allowing our professional team to find the perfect assistant for your needs. Check out the Virtual Latinos post on how much you can expect to pay a virtual assistant to get an idea of how much to pay for hourly work through both methods, saving you even more.

When examining your budget, be sure to consider the value of the work a virtual admin assistant will be doing against the cost of employing them. You do this by determining your specific needs and calculating the value provided by the virtual assistant in terms of time and effort, as well as finances. To determine your needs, spend at least three days of your work week documenting every single task you complete. Whether it’s emailing clients, posting on social media, or updating bookkeeping, keep track of everything. Then divide this list into four distinct categories:

  1. Tasks you don’t have time to do.
  2. Tasks you don’t want to do.
  3. Tasks you don’t know how to do.
  4. Tasks that only you can do.

Ideally, you should only have to focus on the fourth category. Inspect this list to see which tasks would benefit from the help of a virtual personal assistant. Consider which ones you could fairly easily teach another person and expect satisfactory results.

Next, determine the value of these tasks by comparing them with a reasonable benchmark. Any recurring tasks, occurring daily, weekly, or monthly, that comprise, for example, less than $30 an hour can be outsourced by hiring a virtual assistant. Spending your precious time on mundane, less valuable tasks that you can outsource means spending less time on the tasks that can help you earn substantially more money.

Define Responsibilities and Expectations

Now that you know which tasks can be outsourced by hiring a virtual assistant, narrow down and prioritize them. This ensures you focus on the most productive tasks and leave things you can outsource to a qualified professional. Instead of spending hours every day checking your email or updating invoices, you can take time to meet new clients or strengthen your relationships with existing clients. This list of tasks can create a job description that you will use when you are ready to find the best virtual assistant for you.

Just as important as hiring a virtual assistant with the ability to complete job responsibilities is hiring someone who lives up to your professional expectations. You are putting part of your business in their hands, so you must choose someone with integrity and passion as well as proficiency. The employees in our top virtual assistant company are carefully selected from a wide pool of applicants, with only around 10% of applicants accepted into the Virtual Latinos community.

As you define these responsibilities, be prepared to have an onboarding process in place. Our unique assistants are highly skilled, but they don’t know the ins and outs of your business- yet! To ensure success with a virtual assistant, have a process in place to train and introduce your outsourced virtual assistant to your company’s processes and tools.

Choose the Right Company – Hire a Virtual Assistant from Virtual Latinos

For the best results, make sure you choose one of the top virtual assistant companies. The selectivity of Virtual Latinos is apparent when you consider the qualifications of our team. Ninety percent of our assistants hold a full year college degree, and all possess verbal and written proficiency in both English and Spanish. Many clients come to us for a bilingual spanish virtual assistant. We focus on marketing virtual assistants or those in other business-related fields. We also offer virtual assistants to cover several industries, including:

  • Property management
  • Real estate
  • Technology and software
  • Entrepreneurs
  • Non-profits
  • Retailers and wholesalers
  • Law firms
  • Accountants
  • Medical and healthcare

If you’re ready to make a smart decision for your business’s future, choose the experts at Virtual Latinos. Our virtual personal assistants offer flexible schedules based on your needs. They work throughout most Latin America, including Mexico, Costa Rica, Honduras, Ecuador, and Peru. Unlike virtual assistants working in Asia or India, the best virtual assistants work in your time zone, meaning they are available whenever you need them. Contact us today to see how you can hire a virtual assistant and take your business to the next level.

Attorneys: Are You Outsourcing These 10 Tasks?

Tips & How To's

Something you may not learn in law school is that attorneys face a great deal of tedious clerical work in their day-to-day office duties. Many young lawyers who are just getting started are shocked and a bit overwhelmed with the administrative duties that take up the precious time they need to meet with clients, complete their legal research, and provide quality service to those who are counting on them. If this sounds like you, let us tell you how to hire a virtual assistant.

Lawyers Face Many Time-Consuming Tasks

Attorneys do much more than meet with clients, interpret laws and regulations, and appear in the courtroom. Most people don’t consider the day-to-day tasks that come with running a reputable law practice, many of which are important but don’t necessarily need to be completed by an attorney. A respectable legal practice should manage social media, tend to customer service needs, and handle the clerical work of the office. If you have your own practice, you may not be able to afford an in-house receptionist or an assistant, especially when you’re first starting out.

Virtual Assistants Can Help Attorneys

Top virtual assistant services, such as Virtual Latinos, can connect you with an assistant who can perform the administrative office support you need online. You can customize the tasks your assistant completes based on your needs, even if those needs change week to week. Your virtual assistant can help your law office run more efficiently and save you the cost of paying salary to an in-house receptionist or aide.

Outsourcing these time-consuming tasks to a virtual assistant allows you the time to focus on the truly important element of your practice: your clients.

What Duties Can Virtual Assistants Perform for Attorneys?

If the idea of hiring a virtual assistant sounds appealing to you, consider these 10 various responsibilities they can complete for you:

  1. Conduct Legal Research. Not all legal research requires the expertise of a seasoned attorney. There are many instances where a virtual assistant can easily find the facts you need, so you can focus on something that requires your expertise.
  2. Answer Phones. The last thing an attorney needs distracting them from client work is answering office phones and prioritizing messages. A virtual assistant that resides in your same time zone can handle this task with the utmost professionalism and care.
  3. Book Appointments. Scheduling and confirming appointments is essential to keeping your practice busy and successful. A virtual assistant can take this responsibility off your hands, helping you keep your schedule full while avoiding double booking.
  4. Send Emails. Your firm probably needs to send reminders and other communications via email to many people involved in any case. A personal assistant can do this for you and free up valuable time in your day.
  5. Provide Transcription. Transcription services are one of the most tedious tasks attorneys must do. Find a virtual assistant with experience in transcription, and you can get back to focusing on your clients.
  6. Manage Your Schedule. Appointments with clients, witnesses, law enforcement, experts, judges, and various others fill the days of most attorneys. No one wants to miss a meeting and appear unprofessional. A virtual assistant can organize your calendar and help you manage your time efficiently.
  7. Manage Emails. In addition to sending important emails, you need help responding to a multitude of incoming communications. A responsible and capable virtual assistant will provide the assistance you need with email management, so no email goes unnoticed or lacks an appropriate response.
  8. Provide Bookkeeping. Accounting services are essential to any successful business, and a law firm is no different. Virtual assistants can provide an array of bookkeeping services that take the unnecessary weight off your shoulders.
  9. Complete Website Maintenance. Trust plays an important role in any relationship between an attorney and their client. Oftentimes, a law firm’s website is the first opportunity to make a positive impression. Blog posting and general website maintenance helps to build trust with clients. A virtual assistant with English writing expertise, top-notch grammar, and tech skills will keep your website looking fresh and updated.
  10. Manage Social Media. No successful business today will reach their full potential without the wonder of social media. Reaching the greatest audience in any target demographic is a goal that marketing virtual assistants can easily help you to attain.

Hire an Assistant from Virtual Latinos

Virtual Latinos provides virtual assistant services to suit the many varied needs of any law office. Whether you have a small office of your own or work for a large firm, taking the menial administrative tasks out of your daily schedule will allow you more time to focus on your clients and win your cases.

Reach out to us today to find out how to hire a virtual assistant for a law firm.

7 Reasons Your Law Firm Needs a Latino Virtual Assistant

Hiring

The workload at a law firm can be incredibly heavy. From filing claims to bringing new clients to your firm to scheduling appointments and everything in between, many attorneys find that the work-life balance at their firm is nonexistent. Your firm should not take over every aspect of your life. You need a virtual assistant to help you even the workload within your law firm at an affordable rate.

Latino virtual assistants can provide numerous benefits for your law firm, including transcription and translation services, high-quality work, and the performance of other mundane tasks on your schedule and within your budget. In fact, you do not have to invest in the same hiring and onboarding costs as a physical administrative assistant.

Here are a few reasons why you need a Latino virtual assistant for your law firm:

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